VIVIEN GALAMBOS
New York,NY
Summary
Psychology graduate with a background in healthcare support, client service, and administrative coordination. Brings strong communication, organization, attention to detail, and calm professionalism while documenting complex information, managing high-volume workflows, and coordinating effectively with physicians, office staff, and clients in fast-paced settings.
Overview
9
9
years of professional experience
Work History
Medical Scribe
GROTH PAIN & SPINE
New York, NY
10.2025 - Current
- Work directly alongside physicians in a fast-paced environment, accurately capturing and organizing information during patient interactions and appointments.
- Manage multiple pieces of information simultaneously while maintaining accuracy, speed, and attention to detail in real time.
- Coordinated communication between physicians and office staff to support efficient workflow and ensure accurate information exchange.
- Translated complex information into clear, concise, and well-organized documentation to enhance understanding and accuracy.
- Adapt quickly to changing priorities, appointment flow, and individual client needs while maintaining professionalism.
- Build strong observational and interpersonal skills through frequent interaction with patients, physicians, and multidisciplinary staff.
- Maintained discretion and professionalism while handling sensitive information to uphold patient confidentiality.
- Work independently while collaborating closely with a team to meet daily operational demands and maintain an organized workflow.
Medical Scribe
BELARAY DERMATOLOGY
Stony Brook, NY
01.2025 - 10.2025
- Documented patient information in real time for physicians in high-volume environment, ensuring accuracy and detail under pressure.
- Coordinated with physicians and staff to streamline daily workflows and convey information accurately and efficiently.
- Balanced multiple priorities under strict time constraints while ensuring high standard of accuracy in documentation.
- Translated complex information into clear, organized documentation for use by multiple stakeholders.
- Adapted quickly to changing priorities and worked effectively as part of a collaborative team.
- Maintained professionalism and discretion when handling confidential information.
Practice Office Associate
ORLIN & COHEN ORTHOPEDICS
Smithtown, NY
10.2023 - 12.2024
- Created a welcoming and professional experience for clients in a fast-paced, high-volume environment.
- Coordinated daily scheduling, appointment management, check-in/check-out processes, and customer inquiries to enhance client flow.
- Engaged with clients and internal teams by phone and in person, delivering clear information and resolving inquiries promptly.
- Processed payments and maintained accurate customer information with strong attention to detail.
- Balanced multiple administrative responsibilities while maintaining organization and a positive customer experience.
- Collaborated with staff to ensure seamless daily operations and maintain high standards of customer service.
Pharmacy Technician
DANNY'S PHARMACY
Manhattan, NY
05.2023 - 10.2023
- Processed customer and insurance information accurately while managing multiple tasks simultaneously.
- Communicated efficiently with customers and team members to address time-sensitive requests.
- Maintained accuracy and organization while following established procedures and regulatory requirements.
- Monitored inventory levels and coordinated supply orders to ensure uninterrupted operations.
- Delivered service-oriented support in fast-paced customer environment, ensuring positive experiences.
Medical Assistant & Front Desk Receptionist
ADULT & PEDIATRIC DERMATOLOGY
Forest Hills, NY
09.2021 - 09.2022
- Served as primary point of contact for clients, ensuring welcoming and professional front-desk experience.
- Oversaw phone inquiries, appointments, client communication, and daily administrative operations in a busy office.
- Communicated with clients, pharmacies, laboratories, and internal teams through phone and digital platforms.
- Coordinated cosmetic consultations, facilitating smooth experiences for clients during consultation and preparation.
- Supported multiple professionals simultaneously while prioritizing tasks in a fast-paced environment.
- Managed inventory and supply ordering, demonstrating organization, planning, and attention to operational needs.
- Maintained professionalism and discretion when handling sensitive client information.
Camp Counselor
SZARVAS FELLOWSHIPS
Budapest, Hungary
06.2024 - 08.2024
- Demonstrated leadership and teamwork in fast-paced setting, contributing to a collaborative atmosphere.
- Led group activities in multicultural environment, fostering positive relationships among participants.
- Communicated with individuals from diverse backgrounds, adapting to changing needs and enhancing engagement.
Nurse's Aide
SZENT ISTVAN NURSING HOME
Budapest, Hungary
07.2018 - 08.2021
- Cultivated interpersonal and communication skills by engaging effectively with individuals from diverse backgrounds.
- Exhibited patience, empathy, and professionalism while collaborating with team members to support patient care.
Emergency Department Volunteer
STONY BROOK UNIVERSITY HOSPITAL
Stony Brook, NY
03.2018 - 06.2018
- Assisted staff and visitors in fast-paced environment, ensuring smooth operations through effective communication and teamwork.
Education
Bachelor of Arts - Psychology, Concentration in Sociology
STONY BROOK UNIVERSITY
Stony Brook, NY05-2023
Skills
- Clinical Documentation
- Electronic Health Records
- Attention to Detail
- Patient Flow Management
- Information management
- Organization & Time Management
- Fast-paced multitasking
- Problem Solving
- Client experience
- Written & Verbal Communication
- Professional Relationship Building
- Team Collaboration
- Adaptability
- Adaptability
Timeline
Medical Scribe
GROTH PAIN & SPINE
10.2025 - Current
Medical Scribe
BELARAY DERMATOLOGY
01.2025 - 10.2025
Camp Counselor
SZARVAS FELLOWSHIPS
06.2024 - 08.2024
Practice Office Associate
ORLIN & COHEN ORTHOPEDICS
10.2023 - 12.2024
Pharmacy Technician
DANNY'S PHARMACY
05.2023 - 10.2023
Medical Assistant & Front Desk Receptionist
ADULT & PEDIATRIC DERMATOLOGY
09.2021 - 09.2022
Nurse's Aide
SZENT ISTVAN NURSING HOME
07.2018 - 08.2021
Emergency Department Volunteer
STONY BROOK UNIVERSITY HOSPITAL
03.2018 - 06.2018
Bachelor of Arts - Psychology, Concentration in Sociology
STONY BROOK UNIVERSITY