Wendy Newton

Accounts Payable Specialist

Processing vendor invoices accurately using three way match and approvals for ones that could not be matched.

Reconciled vendor accounts by researching variances in a timely manner.

Preparing aging document for weekly AP invoices, and entering ACH's, Wires, Checks for weekly selected payments.

Speaking with other department to reconcile PO discrepancies.

• Executed cash and credit card reconciliation processes to ensure financial accuracy.
• Processed payroll on a bi-weekly basis to ensure timely employee compensation. Assisted in maintaining accurate payroll records and documentation. Supported team members with payroll inquiries and issues.
• Recorded journal entries for tracking financial transactions and maintaining accurate records. Assisted in compiling tech and sales expense reports to support budget management. Contributed to the organization of financial documentation for easy access and review.
• Processed accounts payable invoices and credit memos with accuracy and attention to detail.
• Executed reconciliation and processing of sales and dealer commissions for timely payment.
• Facilitated onboarding of new employees, ensuring timely setup for 401k, medical, dental, and vision insurance benefits.
• Executed month-end close processes to ensure accurate financial reporting.
• Executed ACH payment processing to ensure timely and accurate transactions.

• Maintained detailed records for financial transactions.
• Distributed daily cash balances to the corporate office in Canada.
• Completed cash forecast reports and bank reconciliations.
• Managed AR collections, invoicing, internal audits, Credit Memo's, and accounting discrepancies
• Recorded monthly changes for fixed asset (asset management)
• Process and record monthly sales commission payments
• Enter Payroll, Medical and Life insurance Journal entries
• Coordinated all new customer financial references, credit limits, and procedural onboarding

• Accounts Payable – all functions of the AP process
• Accounts Receivable - oversaw daily cash handling procedures, ensuring accurate accounting records were kept.
• Customer purchase order liaison
• Proficient in Guardian Production and Financial management systems
• Assisted accounting department to make phone calls and collect payments.

• Reconcile Cash and credit cards, enter AR payments, Reverse Positive Pay, Journal entries, Accounts Payable, Notes payable, Notes receivable
• Asset management - loss of equipment claims, depreciation schedules, compiled financial information for new asset loans
• Established robust business relations with management, customers, banks, and drivers
• Implemented PCS Operating System in place of Quick Books.
• Compile weekly, monthly, and year end information for payroll and 1099's
• Generated month-end financial reports for ownership review.

• Reconcile, record payments and deposits in ledger for 22 of the smaller LLC companies, forecast future cash needs as well as the accounts receivable, accounts payable and check runs for these same companies
• Prepared month end schedules, journal entries as needed, and balanced general ledger
• Confirmed that all operating and equipment leases, rental payments and intercompany lease payments were generated monthly
• All aspects of collections, contacting the customer and make payment plans, determine when to involve the Sales Representative and immediate Supervisor
• Enter cash payment into Microsoft Dynamics AX system
• Proficient in MS Word, Excel, Outlook and Microsoft Dynamics AX