Xavier Harris
Los Angeles,CA
Summary
Detail-oriented accounting professional with experience in accounts payable and receivable, employee reimbursements, travel and expense management, and reconciliations. Skilled in reviewing financial documentation, ensuring policy and grant compliance, and supporting month-end accounting processes. Experienced working with cross-functional teams to resolve discrepancies, manage approvals, and maintain accurate financial records in a high volume environment. Currently developing technical accounting knowledge with a strong interest in advancing into a Staff Accountant role and pursuing CPA-track growth.
Overview
6
6
years of professional experience
Work History
Senior AP Specialist
CALSTART
Pasadena, CA
04.2024 - Current
- Served as the sole administrator for Navan and led monthly training sessions for new hires on travel and expense procedures.
- Processed a monthly average of 500 employee travel and expense reimbursement transactions through Navan while ensuring compliance with company policy, grant requirements, and per diem guidelines.
- Reviewed and reconciled monthly corporate card transactions and expense reports for 27 cardholders, ensuring accurate coding and timely approvals
- Identified and resolved discrepancies in financial transactions, maintaining audit-ready records and documentation standards
- Applied consistent cost classification and coding practices to support accurate financial reporting and compliance
- Evaluated vendor invoices and expense submissions to ensure costs were appropriate, accurate, and properly authorized
- Investigated unusual or non-compliant transactions and escalated issues to management with recommended solutions
- Supported month-end close processes by ensuring timely and accurate processing of payables
- Acted as a point of contact for vendors and internal teams regarding payment status and compliance requirements
- Managed document workflows using tools such as Adobe Acrobat and internal document management systems
- Supported compliance with regulatory or audit requirements by ensuring documentation and financial transactions met established standards
- Maintained large financial datasets in Excel to process travel reimbursements, expense allocations, and update consulting schedules
Accounts Payable Analyst
Flynt Management Group
Los Angeles, CA
10.2022 - Current
- Managed the entire cycle of Accounts Payable process from invoice entry through payment posting.
- Used 3-way matching to process on average 200 weekly invoices and payments for over 40 vendor accounts.
- Prepared month-end close procedure, reconciliations, weekly AP aging analysis and annual 1099 tax-filling.
- Provide clear and concise communication to Department Head for approvals or vendor issues.
- Analyze discrepancies between vendor statements and company records to identify errors or missing information.
- Organize and maintain accurate records of all transactions including purchase orders, invoices, credit memos, and new vendors accounts.
- Import and export data from Netsuite ERP to Acumatica accounting software for payment.
- Developed and maintained relationships with vendors by providing prompt resolution of invoice issues and ensured timely payments.
Accounting Assistant
The Black Business Association
Los Angeles, CA
06.2020 - 09.2022
- Assisted with accounts receivable activities such as invoicing, collections, and deposits.
- Monitored accounts payable to confirm payments are current.
- Entered data into accounting software program QuickBooks.
- Assisted in the preparation of annual budgets and forecasts.
- Reviewed grant funding and monitored spending to ensure compliance with nonprofit funding requirements, budget allocations, and allowable expense guidelines.
- Communicated regularly with vendors, members and sponsors by phone, email, or mail regarding invoice inquiries or payment requests.
Education
Bachelor of Science - Finance
Tuskegee University
Tuskegee, AL05-2022
Accounting Courses CPA Track -
UCLA Extension
Los Angeles, CA08-2025
CPA Candidate -
Becker CPA Academy
Los Angeles, CA03-2027
Skills
- Financial Compliance & Audit Readiness
- Grant & Cost Monitoring
- Invoice & Expense Validation
- Advanced Microsoft Excel (Pivot Tables, XLOOKUP)
- ERP Systems Acumatica/Netsuite/Sage/Quickbooks
- Cross-Functional Communication
- Problem Solving & Issue Identification
- Documentation & Internal Controls
Timeline
Senior AP Specialist
CALSTART
04.2024 - Current
Accounts Payable Analyst
Flynt Management Group
10.2022 - Current
Accounting Assistant
The Black Business Association
06.2020 - 09.2022
Bachelor of Science - Finance
Tuskegee University
Accounting Courses CPA Track -
UCLA Extension
CPA Candidate -
Becker CPA Academy