Yahaira Matta
Los Angeles,CA
Summary
Versatile Administrative Professional with 8 years of combined experience in providing high-level support across various teams and projects. Proven ability to adapt to changing situations, strong problem-solving skills, and a dedication to delivering exceptional results. Seeking a challenging role where I can leverage my skills in administration, accounts payable & project management.
Overview
9
9
years of professional experience
Work History
Purchasing Specialist
RIOS
09.2021 - Current
- Managed multiple large scale, High-end NDA residential & commercial procurement projects
- Collaborated with cross functional teams, including creative directors, senior project managers, & clients for project preparation and execution
- Established & maintained new client accounts on the internal accounting system
- Created & organized vendor contact information database
- Sourced vendors, created trade accounts & issue pricing requests for approved items
- Facilitated scheduling and leading weekly project meetings, creating detailed agendas, and distributing comprehensive post-meeting notes
- Prepare & process proposals, purchase orders, and invoices
- Review monthly project draft invoices, credit card and bank statements
- Reconcile vendor deposits & balance due payments
- Receive & process incoming client payments
- Develop & track detailed project budgets
- Complete & submit weekly project expense reports
- Track purchase orders in production & transit
- Established QA/QC processes for items received
- Coordinate, schedule & attend project installations
- Ensured accurate project documentation, including specification and maintenance books, for seamless project closure
Office Manager
RIOS
07.2017 - 09.2021
- Supervise daily office functions
- Handled all aspects of property maintenance, including HVAC and fire alarm systems.
- Managed and tracked yearly license renewals.
- Heavy calendar management
- Scheduled all conference room reservations, office events schedules, employee check-ins, vendor visits
- Led and directed front desk, security, and maintenance teams
- Oversaw inventory management with precision
- Purchase all office supplies, snacks and furniture for multiple office locations.(PDX, TX, CO)
- Complete payments, track office expenses, invoices, and completion of expense reports
- Handled logistics for all office shipments and deliveries.
- Scheduling, planning and execution of all company wide events
- Provided support to HR, Executive Assistants and Accounting teams
- Created & maintained internal office resource databases
- Coordinated all office catering, weekly food trucks, and lunch delivery schedules for staff
Office Maintenance Assistant
RIOS
10.2016 - 07.2017
- Greet & welcome visitors
- Provide visitors with information and direct them to accordingly
- Managed office phone traffic by answering and forwarding calls.
- Managed parking arrangements for clients and guests.
- Coordinated event set-up and breakdown processes.
- Sort and distribute mail, fax and scan paperwork
- Managed and organized kitchen operations.
Professional Organizer
Care.com
10.2015 - 09.2016
- Organized, decluttered, and optimized spaces for residential clients
- Shop for organization supplies and solutions as requested
- Assisted with donation and reselling of personal items
Education
Diploma - Addiction Counseling Studies
Trident University
Los Angeles, CA05.2009
Skills
- Microsoft 365
- SAP Concur
- Zoom
- Miro
- Adobe
- Studio Designer/Studio Pay
- Accounts Payable
- Organizational skills
- Time management
- Planning & Project management
- Problem-solving & results oriented
- Strong Written, Verbal, Interpersonal communication skills
Timeline
Purchasing Specialist
RIOS
09.2021 - Current
Office Manager
RIOS
07.2017 - 09.2021
Office Maintenance Assistant
RIOS
10.2016 - 07.2017
Professional Organizer
Care.com
10.2015 - 09.2016
Diploma - Addiction Counseling Studies
Trident University
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