Yajaira Matsuda
Leander,TX
Summary
Dynamic and highly organized administrative professional with over 4 years of proven experience in office management and administrative roles within a fast-paced professional environment. Proven ability to streamline processes, manage payroll and billing functions, while maintaining highly organized systems that improve operational efficiency.
Overview
5
5
years of professional experience
Work History
Co-Director
Champion Kids
Leander, Texas
09.2021 - Current
- Coordinated daily office functions and led administrative operations to ensure smooth, efficient workplace functionality in a fast-paced educational environment.
- Greeted visitors at the front desk and answered incoming calls with professional phone etiquette, providing prompt assistance and positive first impressions.
- Handled admission processes, including preparation of onboarding/hiring-related documentation and placement for new students/staff.
- Maintained highly organized filing systems (digital and physical) with strong attention to detail, ensuring staff records, student files, and administrative documents were accurate and up-to-date.
- Reviewed invoices pertaining to office operations, created billing plans, and approved/submitted payments to maintain budget compliance.
- Submitted timecards for office staff to payroll processing, verifying accuracy and resolving discrepancies efficiently.
- Inventoried, ordered, and maintained office supplies to prevent shortages and support seamless daily operations.
- Planned and coordinated office events, communications, and team-building activities to enhance staff morale and foster a productive office atmosphere.
- Led staff training and development initiatives to improve team effectiveness and operational workflows.
- Responded decisively to crisis situations by triaging needs, maintaining calm leadership to guide students and staff, facilitating issue resolution and cleanup, and pivoting approaches professionally when challenges emerged
Skills
- Team Leadership & Staff Coordination
- Office Administration & Management
- Record & Data Organization
- Microsoft Office Suite (Outlook, Word, Excel)
- Canva (for communications/events)
- Front Desk Operations & Visitor Greeting
- Professional Phone Etiquette
- Incoming/Outgoing Mail Management
- Office Supplies Ordering & Inventory Maintenance
- Invoice Review & Approval
- Timecard Submission & Payroll Support
- Event Planning & Coordination
- Billing & Financial Oversight
Language
- Bilingual: English and Spanish
Education
Lamar University | Beaumont, TX
Bachelor of Business Administration (BBA)
Major: Accounting & Finance
12/14
Timeline
Co-Director
Champion Kids
09.2021 - Current