Yajaira Ramos
Newark,New Jersey
Summary
Experienced Lead Accounts Payable Specialist with a track record of managing large-scale invoice and payment processing. Strengths include in-depth knowledge of accounting software, regulatory compliance, and team leadership. Known for improving workflow efficiency and reducing payment discrepancies in previous roles. Skilled at building strong relationships with vendors, ensuring timely payments, and maintaining accurate financial records.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Lead Accounts Payable Specialist
BM Tax Center
Newark, NJ
05.2018 - 11.2024
- Processed and verified invoices for accuracy and proper authorization.
- Matched invoices with purchase orders and receiving reports.
- Ensure timely payment of vendor invoices and resolve any discrepancies.
- Communicated with vendors regarding billing inquiries or payment status.
- Register new vendors in the system and request their W9 or tax-exempt certificate.
- Responsible for all month end activities for AP.
- Led monthly reconciliation of vendor accounts, identifying discrepancies and improving communication with stakeholders.
Plant Accountant
Biochemical Diagnostics/Kova
Edgewood, NY
08.2016 - 03.2018
- Responsible for analyzing GL accounts for accuracy and preparing any needed reclassifications or adjustments, as well as recording monthly journal entries in the general ledger system.
- Completed daily credit card reconciliations, monthly bank reconciliations and supporting schedules.
- Processed payroll using ADP, created payroll journal entries and accrual.
- Prepared and reviewing payroll bank account reconciliation to ensure accuracy and identify errors, omissions and adjustment.
- Posted revenue received through various sources ACH, CC, Wires and Checks.
- Monitored 800+ fixed assets and calculated the depreciation schedule.
- Recorded new asset acquisitions and dispositions in Sage for all plant assets.
- Booked depreciation expense journal entries and performed monthly reconciliation of fixed assets to the GL.
- Tracked and monitored over 700K in CIP project costs. Transferring complete CIP accounts to active fixed assets.
- Prepared reconciliation for intercompany expenses, Inventory, AR and AP.
- Calculated quarterly sales bonus compensation.
- Recorded, maintained, and accrual of 401K contributions for company match. Enter contribution into Voya Investment system.
- Ensured company compliance with SOX requirements by ensuring data integrity and accuracy.
Accounting Associate III
ACTAVIS
Elizabeth, NJ
01.2012 - 07.2016
- Reconciled inventory and researched differences between the perpetual ledgers and general ledgers; booked accruals and expensed allocations as part of the month-end closing.
- Assisted with intercompany accounting and reports between domestic entities as well as international counterparties. Reconciled company balances between entities.
- Performed balance sheet analysis of prepaid, accrued expenses, in-transit, and miscellaneous accounts.
- Assisted with fixed assets duties which included working with project managers and engineering to review project progress, expenses, discrepancies, budgets, and cost-over-run. Entered new assets in the computerized system Sage and ran reports to book depreciation.
- Analyzed new product costs, set up new product standard costs, and rolled up costs. Updated standard costs in the bills of materials as needed. Assisted in various projects as needed.
- Tracked manufacturing variances and closed work orders to generate labor/overhead absorption.
- Created PPV reports and researched reasons for major variances; worked with Accounts Payable and purchasing departments to investigate favorable/unfavorable variances.
Accounts Payable Specialist
ACTAVIS
06.2011 - 12.2011
- Processed all international wire payments to Mexico, Europe, Canada, and India.
- Processed three-way matching of invoice, PO and receiver in ERP system.
- Performed check selection for weekly check run; monitored and verified all purchase order budgets.
- Performed monthly reconciliation of Accounts Payable sub-ledger to the general ledger. Identified and reconciled any differences if necessary.
- Provided required documentation to internal and external auditors during year end audits. Prepared 1099’s Annually.
- Suggested and assisted in the execution of E-invoicing/automated workflow which improved efficiency, increased productivity, enhanced AP processed reduced operational cost, human errors and head counts.
Education
BS - Business
DeVry University
North Brunswick, NJSkills
- QAD
- Sage
- MFGPro
- QuickBooks
- Peachtree
- Drake
- Microsoft Word
- Excel
- Power Point
- Outlook
Certification
- Sage Fixed Assets, 2014, SAGE University, Nashville, TN
- Accounts Payable Specialist, 2012, IOFM, Williamsport, PA
Languages
- Fluency in Spanish
- Fluency in English
Timeline
Lead Accounts Payable Specialist
BM Tax Center
05.2018 - 11.2024
Plant Accountant
Biochemical Diagnostics/Kova
08.2016 - 03.2018
Accounting Associate III
ACTAVIS
01.2012 - 07.2016
Accounts Payable Specialist
ACTAVIS
06.2011 - 12.2011
BS - Business
DeVry University