YANIRA OLIVERAS
St. Petersburg,FL
Summary
Seeking to leverage my ability to plan, operate, multitask, organize, coordinate, and implement practices and procedures to bring significant improvement processes towards the successful attainment of goals. As a highly qualified, dedicated, and dynamic Legal Administrative Assistant with years of office support experience, I possess superb organizational skills, the ability to handle a multitude of tasks simultaneously. Adapt quickly to meet deadlines and regularly exercise independent judgment. Excellent oral and written communication skills, excellent, strong analytical and problem-solving skills, and proactive business style.
Professional with solid foundation in executive support, ready to drive organizational success. Proven track record in managing complex schedules, coordinating high-level meetings, and facilitating communication between departments. Strong focus on team collaboration and achieving results, adapting seamlessly to changing needs. Expert in project management, travel arrangements, and confidential document handling. Highly reliable and resourceful, ensuring smooth operations and efficient workflow.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Executive Assistant to the President
Orlando Health Bayfront Hospital
02.2024 - Current
- Enhanced executive efficiency by managing and prioritizing the President's and C-Suite Executive's daily schedule, appointments, and travel arrangements.
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Contributed valuable input during senior leadership meetings resulting in better alignment across functions towards shared goals.
- Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
- Organized and coordinated conferences and monthly meetings.
- Facilitated seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls.
- Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives.
- Prepared comprehensive briefing materials for meetings, enabling informed decision-making by the President.
- Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.
- Increased overall productivity by skillfully handling multiple tasks simultaneously while adhering to tight deadlines consistently.
- Coordinated high-level events with meticulous attention to detail, fostering strong relationships with clients and partners.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Proactively identified potential issues or obstacles before they escalated, allowing for timely resolution or mitigation strategies implementation.
- Streamlined office operations for increased productivity, implementing new procedures and organizational systems.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Facilitated training and onboarding for incoming office staff.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Office Coordinator/Legal Administrative Assistant
Spencer Fane LLP
01.2023 - Current
- Responsible for providing administrative support to multiple attorneys and other timekeepers in the Litigation and Dispute Resolution practice group
- Interact with staff and attorneys at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient
- Deliver exceptional client service both internally and externally in a professional manner with discretion and confidentiality
- Proactively demonstrate effective teamwork and provide assistance to other LAAs and timekeepers as time permits
- Developed asset management inventory system for firm location
- Manage incoming and outgoing electronic communications (including telephone, e-mail, and fax)
- Proactively manage busy calendars, prioritizing meeting requests with internal and external groups; schedule meetings, inform others of timekeepers' whereabouts
- Perform routine filing, file retrieval and update document management system as necessary
- Review and submit conflict checks, new clients and client matters
- Submit check requests and prepare/submit expense reimbursements
- Assist with preparing, drafting, and proofreading documents, including cross-referencing, and running document comparisons
- Organize, analyze, and identify relevant judicial decisions, statutes, legal articles, codes and other pertinent materials from various jurisdictions
Sr. Executive Assistant/ Chief Legal Officer/ Legal Department
Bloomin' Brands
06.2022 - 12.2022
- Maintain CLO's and SVP's appointment schedule by planning and scheduling appointments teleconferences, and travel plans while contributing to smooth business operations by planning and organizing meetings and conferences, including teleconferences, Microsoft Teams, and Zoom calls, domestic and international
- Directs administrative functions, including complex calendar management with a focus on the proper allocation of executive availability
- Creates expense reports for the Legal department, and project budgets
- Responsible for departmental asset management
- Responsible for verifying and signing off on all department expenditures
- Creates appropriate documentation for members of the board and senior leadership in the preparation of Board meetings, and compiles board books and agendas in Diligent
Administrative Specialist/Executive Assistant/Legal Assistant
City of Austin, Labor Relations Office
07.2015 - 06.2022
- Working with the Labor Relations Office and the Ombudsperson to organize and manage their work and provide legal research
- Responsible for facilitating and coordinating all administrative support, as well as completing all assigned tasks to ensure smooth contract negotiations
- Collaborating with the Austin Police Department, Austin Fire Department, and Austin Emergency Medical Services to plan and execute Meet and Confer and Collective Bargaining meetings
- Communicating effectively with all levels of the city organization, both verbally and in writing
- Served as office liaison for Benefits and Open Enrollment
- Responsible for distribution, collection, importation, and archiving of timesheet information
- Helping organize documents, office space, and resources for daily functions and meetings
- Creating and managing office meeting notices, authorization requests, and correspondence
Customer Service Representative II
City of Austin, Austin 3-1-1
01.2007 - 07.2015
- Provided one call resolution, while following strict procedures that meet compliance guidelines
- Navigated multiple computer systems, applications, and utilized search tools to find information
- Gathered and verified all required customer information for tracking purposes
- Collaborated with internal departments to find a resolution on a customer's account
Law Department Administrative Support
City of Austin
10.2014 - 02.2015
- Welcomed visitors and citizens to the department and answered telephones with multiple lines
- Utilized Microsoft Outlook to determine room availability and make conference room bookings
- Directed citizens and city officials to the appropriate conference rooms for scheduled meetings
- Served as a point of contact for building management on issues such as requests and repairs
- Formalized correspondence, memos, and other documents as required
- Keeping accurate records of all office financial transactions and reports
- Coordinating and conducting travel arrangements for each member of the staff, as well as submitting and retaining the necessary documentation
- Processing and submitting all Public Information Requests
- Preparing PowerPoint presentations and executive-level memos for the Chief Labor Relations Officer
- Supported the Labor Relations Office during the Austin Fire Department, Austin Police Department, and Austin Emergency Medical Services' collective bargaining and negotiations process
- Scheduled meetings, conferences, and events with upper-level management professionals
- Planned and reimbursed all executive and staff travel
- Responsible for departmental asset management
- Managed conference room services such as catering, supplies, materials, printing, and room set-up
- Provided IT support and managed requests using ServiceNow technology
Education
Bachelor of Arts and Applied Science -
Texas State University
01.2021
Certified Public Manager -
Texas State University
01.2021
Associates Business Administration -
Austin Community College
Austin, TX01.2018
H.S. Diploma -
John Marshall High School
San Antonio, TX01.2001
Skills
- Advanced multitasking
- Proactive problem-solving
- Project management
- Expense reporting
- Process improvements
- Social media
- Multi-line phone proficiency
- Labor relations
- Legal administrative support
- Meeting facilitation
- Exceptional organization
- Time management expertise
- Strong decision-making
- Office administration
- Document preparation
- Executive support
- Calendar management
- Presentation development
- Budget tracking
- Travel planning
- Professional and mature
- Interpersonal communication
- Spreadsheet tracking
- Payroll
- Scheduling
- Information confidentiality
- Office management
- Advanced MS office suite
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Planned corporate meetings, lunches and special events for groups of 50+ employees.
- Created detailed expense reports in excess of $125,000 including currency exchanges.
- Prepared and distributed payroll for staff of 30 direct reports.
Certification
- Notary Public - Florida Secretary of State.
- Project Management Certification Google 04/2023
Languages
English
Full Professional
Spanish
Full Professional
Timeline
Executive Assistant to the President
Orlando Health Bayfront Hospital
02.2024 - Current
Office Coordinator/Legal Administrative Assistant
Spencer Fane LLP
01.2023 - Current
Sr. Executive Assistant/ Chief Legal Officer/ Legal Department
Bloomin' Brands
06.2022 - 12.2022
Administrative Specialist/Executive Assistant/Legal Assistant
City of Austin, Labor Relations Office
07.2015 - 06.2022
Law Department Administrative Support
City of Austin
10.2014 - 02.2015
Customer Service Representative II
City of Austin, Austin 3-1-1
01.2007 - 07.2015
Certified Public Manager -
Texas State University
Associates Business Administration -
Austin Community College
H.S. Diploma -
John Marshall High School
- Notary Public - Florida Secretary of State.
- Project Management Certification Google 04/2023
Bachelor of Arts and Applied Science -
Texas State University
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