Yaraly Mancia
Administrative Assistant
San Pablo,CA
Summary
Proficient in administrative support and document management, contributing to seamless operations. Known for optimizing workflows and enhancing communication, ready to improve team effectiveness and achieve organizational goals.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Turnover Operations Assistant
BG Asset Management
Pinole, CA
07.2024 - 02.2026
- Streamlined daily operations to enhance team productivity and ensure timely project completion.
- Coordinated communication between departments to facilitate information flow and decision-making processes.
- Follow up with On site managers and contractors to secure turnover completion dates.
- Provided administrative support to Account managers.
- Completed daily logs for management review.
- Performed wide-ranging administrative and service-related functions.
Maintenance Coordinator
BG Asset Management
San Pablo, CA
10.2018 - 06.2024
- Coordinated maintenance schedules to optimize equipment uptime and operational efficiency.
- Managed vendor relationships to ensure timely service delivery and quality control.
- Developed and implemented preventive maintenance resources to reduce downtime.
- Streamlined work order processes, enhancing responsiveness to maintenance requests.
- Enhanced communication between departments, facilitating prompt responses to maintenance requests and reducing delays in repairs.
- Managed vendor relationships for timely services, ensuring smooth operations within the clients.
- Coordinated emergency response efforts during unexpected repairs.
- Tracked maintenance activity using Lead Simple software to confirm compliance with industry requirements.
- Coordinated repairs to over 300+ units in the SF Bay Area.
- Coordinated with vendors for timely procurement of maintenance supplies, ensuring operations were never halted due to lack of materials.
Administrative Assistant
The Salvation Army - Mission Corps
San Francisco, CA
01.2005 - 01.2014
- Managed scheduling and coordination of daily operations for community programs.
- Provided administrative support to leadership, ensuring efficient communication across departments.
- Maintained accurate records and filing systems, enhancing information retrieval efficiency.
- Oversaw inventory management for office supplies, optimizing procurement strategies.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Assisted coworkers and staff members with special tasks on daily basis.
Education
High School Diploma -
J Eugene MacAteer
San FranciscoSkills
- Attention to detail
- Positive attitude
- Professional and friendly
- Customer support
- Workflow optimization
- Administrative support
- Document management
- Performance monitoring
Certification
- Certified CPR/ First Aid Trainer with 12 years of experience.
Languages
Spanish
Native or Bilingual
Timeline
Turnover Operations Assistant
BG Asset Management
07.2024 - 02.2026
Maintenance Coordinator
BG Asset Management
10.2018 - 06.2024
Administrative Assistant
The Salvation Army - Mission Corps
01.2005 - 01.2014
High School Diploma -
J Eugene MacAteer