Summary
Overview
Work History
Education
Skills
Timeline
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Yelena Gritsaeva

Chicago,IL

Summary

Driven and resourceful administrative professional with 9+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

Overview

11
11
years of professional experience

Work History

Plastic Surgery Practice Manager

Pryor Health
07.2023 - Current
  • Provide advanced administrative support to President, CFO, professionally interact with high-level executives
  • Assist with gathering and presenting departmental activities and operating metrics such as recruiting, performance reviews, budget item submission, departmental events
  • Function as key point of contact for escalation of any administrative issues, concerts, etc
  • Oversee day-to-day operations of the practice, supervise a team of six staff members
  • Provide leadership, guidance and support for staff members, ensuring effective communication and teamwork
  • Plan and support events, overseeing details such as venue selection, vendor sponsorship, catering, guest arrangements
  • Accountable for staff recruiting, new hire onboarding
  • Conduct performance evaluations, provide feedback to foster growth and development
  • Coordinate with vendors, contractors and to ensure timely completion of projects and maintenance
  • Handle confidential and non-routine information, applying extreme confidentiality and sensitivity in the dissemination of information
  • Monitor financial transactions and expenses to identify cost-saving opportunities and ensure adherence to budgetary constraints.

Executive / Personal Assistant to CFO

Lincoln Park Home Office
06.2020 - 07.2023
  • Serve as first point of contact for CFO of boutique medical practice
  • Manage personal and business schedules, appointments, travel coordination
  • Oversee household activities, communicate with outside vendors and contractors
  • Administer accounts payable processes, invoice processing, payment scheduling, reconciliation
  • Manage incoming bills and invoices, verifying accuracy and timely payment processing
  • Maintain detailed financial records and utilize QBO to track expenses, income and budgets
  • Provide extensive administrative and executive support to foster smooth business operations
  • Monthly reconciliation of business credit cards, tracking of personal and business expenses
  • Prepare monthly, quarterly, and annual financial reports
  • Handle various errands and tasks as assigned, demonstrated willingness to support the principal and family in any capacity

Executive Assistant to CEO

United Air Control
01.2015 - 05.2020
  • Provided extensive project support in keeping track of budgets and expenses
  • Maintained relationships and close communication with clients and vendors on behalf of the company
  • Performed Accounts Payable/Receivable functions in Quickbooks
  • Bi-monthly payroll processing for 20 employees
  • Reconciled corporate credit card statements, bank accounts
  • Reviewed all invoices for appropriate documentation and approval
  • Charged expenses to appropriate accounts by analyzing invoices and expense reports
  • Arranged meetings and travel accommodations as needed.

Radiology Administrator

Northwestern Medicine
06.2015 - 08.2017
  • Monitored the department schedule to ensure compliance with protocol
  • Transcribed orders for imaging procedures
  • Obtained pre-certification, managed subpoenas and patient records
  • Worked in partnership with management on several administrate projects
  • Provided administrative and clerical support to multiple supervisors.

Administrative Assistant

NCH
04.2013 - 05.2015
  • Solely responsible for all administrative aspects of the walk-in clinic
  • Processed all payments and insurance claims, scheduled appointments
  • Worked on several independent projects assigned by manager
  • Worked directly with care provider to assess priority and manage patient traffic.

Education

MA in Biomedical Sciences -

Midwestern University
Downers Grove, IL
01.2021

BS in Cellular and Molecular Neuroscience -

DePaul University
Chicago, IL
01.2020

Skills

  • Strong ability to manage large, daily workload
  • Strong attention to detail, task-oriented
  • Strong cost analysis, accounting reconciliation and budgetary responsibilities
  • Ability to work independently and self-manage
  • Ability to manage multiple projects at a time – in various stages
  • Team player and leader who possesses strong interpersonal, written and oral communication skills
  • Excellent written and verbal communication skills
  • Excellent listening skills
  • Ability to handle business, client and Principal matters with confidentiality and discretion
  • Self-starter with critical and creative thinking skills
  • Ability to work independently, as well as a diplomatic collaborator
  • Executive, polished and poised presence at all times
  • Ability to multi-task and function well in a fast-paced and sometimes stressful environment
  • Excellent organizational skills with attention to detail
  • Excellent time management skills with proven ability to meet deadlines
  • Ability to look across the many facets of the Principal’s professional and personal lives to anticipate needs and follow-up required
  • Confidence and ability to speak candidly and provide input regarding all aspects of work with Principal
  • Willingness to go above and beyond to get the best end results

Timeline

Plastic Surgery Practice Manager

Pryor Health
07.2023 - Current

Executive / Personal Assistant to CFO

Lincoln Park Home Office
06.2020 - 07.2023

Radiology Administrator

Northwestern Medicine
06.2015 - 08.2017

Executive Assistant to CEO

United Air Control
01.2015 - 05.2020

Administrative Assistant

NCH
04.2013 - 05.2015

MA in Biomedical Sciences -

Midwestern University

BS in Cellular and Molecular Neuroscience -

DePaul University

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Yelena Gritsaeva