Ylina Smith
Walnut Creek,CA
Summary
Results-driven Event Coordinator with over seven years of experience in executing high-impact events. Specializes in logistics management, vendor negotiations, and on-site operations. Demonstrates strong problem-solving skills and effective leadership, ensuring successful execution of complex events and fostering positive relationships with stakeholders.
Overview
24
24
years of professional experience
Work History
Event Coordinator
Treetop Studios
Hayward, California
01.2016 - Current
- Planned and organized events from concept to execution at Treetop Studios.
- Coordinated logistics, including venue selection and vendor management, to ensure seamless event execution.
- Developed event timelines and schedules to ensure smooth operations during activities.
- Managed event budgets, tracking expenses to maintain financial compliance and optimize resource allocation.
- Supervised event staff, providing guidance and support during setup and execution phases.
- Handled on-site troubleshooting to address issues promptly during events at Treetop Studios.
- Developed event themes and concepts to ensure successful execution of events.
- Coordinated with media personnel such as photographers and videographers for capturing important moments during the event.
- Analyzed data from previous events in order to improve future ones.
- Organized vendor contracts, negotiated fees, and ensured compliance with all regulations.
Studio Manager
Red Wall Studios
Fremont, California
09.2023 - 03.2025
- Coordinated daily studio operations and staff scheduling to ensure seamless workflow.
- Oversaw equipment maintenance and inventory management for all studio assets.
- Developed and implemented operational policies to enhance studio efficiency.
- Addressed client inquiries and concerns promptly to uphold strong client relationships.
- Organized studio layout and resource allocation for diverse projects and events.
- Monitored daily operations within the studio environment.
- Organized production schedules, managed budgets and tracked expenses.
- Managed inventory of consumable supplies such as tapes, storage drives.
- Attended industry events to network with potential partners or collaborators.
- Planned and directed professional installation of various artworks in residential and commercial settings.
- Supervised a team of video editors, animators and other staff members.
- Maintained studio equipment and ensured all software was up to date.
- Facilitated weekly studio consultations, sales and order appointments.
- Troubleshot any technical issues that arose during productions or post-production activities.
- Collaborated with producers, directors and other stakeholders throughout the production lifecycle.
- Sourced external vendors for specialized services.
Lead Bartender
Trademark & Copyright
San Francisco, California
09.2019 - 03.2023
- Managed bar area, designed cocktails, coordinated menu offerings, and ensured compliance with regulations.
- Developed creative cocktail recipes to enhance the menu offerings and attract customers.
- Created signature beverages that attracted customers and fostered patron loyalty.
- Trained and mentored junior bartenders on drink preparation and customer interaction.
- Supervised bar operations, enhancing service efficiency and customer satisfaction.
- Interacted with customers to provide personalized service and improve their experience.
- Resolved customer complaints promptly to maintain a positive atmosphere at the bar.
- Collaborated with management to plan special events and themed nights at the venue.
- Created an atmosphere conducive to socializing among patrons through conversation and enthusiasm.
- Managed closing procedures such as counting money, balancing tills and reconciling receipts at end of shift.
- Ensured compliance with all federal, state, local regulations and safety standards for alcoholic beverages.
Project Manager
All Good Const.
Walnut Creek, California
01.2002 - 11.2016
- Led project planning and scheduling for multiple construction projects.
- Coordinated subcontractor activities and resources to ensure timely project completion.
- Facilitated communication between stakeholders to ensure project alignment.
- Monitored project progress and resolved challenges to maintain schedule adherence.
- Managed project budgets, ensuring proper allocation of resources.
- Developed risk management plans to mitigate potential issues.
- Implemented quality control measures to maintain high construction standards.
Timeline
Studio Manager
Red Wall Studios
09.2023 - 03.2025
Lead Bartender
Trademark & Copyright
09.2019 - 03.2023
Event Coordinator
Treetop Studios
01.2016 - Current
Project Manager
All Good Const.
01.2002 - 11.2016