Yolanda Soria
Burleson,TX
Summary
Experienced professional with excellent communication, organization, and time management skills. Assets include quality customer service, excel proficiency, and the ability to handle high-volume requests while paying attention to details and meeting deadlines. Multiple years of experience in the Executive Assistant Field with FWISD.
Overview
19
19
years of professional experience
Work History
Executive Assistant - Associate Superintendent
FWISD
11.2019 - Current
- Support Associate Superintendent and multiple Directors with projects, phone calls, messages, and appointments with confidentiality and discretion.
- Coordinated travel arrangements, optimizing itineraries to meet budgetary constraints.
- Managed Associate Superintendents Calendar, scheduling meetings and appointments.
- Provide customer service to community partners and assessment contracts, facilitate contract approvals, and refer callers to the appropriate person(s).
- Handled confidential and sensitive information with discretion and tact.
- Assist in preparing Board Action/Agenda Items for Board Approval in a timely manner
- Enter and receive Purchase Orders,
- Assist with the preparation and setup of supplies for Principal meetings.
- Prepare and process department payroll submissions promptly, including coordinating time-off requests and maintaining vacation calendar for 30+ positions.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Manage reservation calendar for conference rooms.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Sort, distribute, or deliver mail and other documents to appropriate Departments.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
Administrative Assistant - Executive Director of HR
FWISD
04.2015 - 11.2019
- Support the Executive Director and Directors with projects, direct phone calls, messages, and appointments with confidentiality and discretion.
- Serve as backup for the Executive Administrative Assistant to the Chief of HCM.
- Communicate with Elementary Schools concerning their Out of Compliance with Classroom Stipends.
- Verify, enter, and submit Out of Compliance Stipends in MUNIS Payroll.
- Responsible for entering Job Posting Request into Applitrack.
- Troubleshoot/Assist customers (teachers, new applicants) with Applitrack issues such as access, and duplicate accounts.
- Research, Enter and Receive Purchase Orders, Contracts and Supplies
- Support compliance and verify I9 Employees, including research and updating employees’ files.
- Process Substitute Employees through Frontline ensuring all hiring forms were submitted and accurately processed.
- Sort and distribute Open Records requests to the corresponding person promptly
Administrative Assistant - Finance/Payroll
FWISD
08.2007 - 04.2015
- Prepare, maintain, and organize Internal Finance records, collect monies, make deposits, and conduct monthly bank reconciliations.
- Create reports and documents in Microsoft Word and Excel.
- Responsible for and ensure the accuracy of KRONOS weekly payroll time sheets.
- Create and receive purchase orders in MUNIS Program.
- Verify monthly absence reports in Smartfind, and ensure employee information is correct.
- Submit Foot Print and Maintenance work orders to the Technology and Maintenance Departments.
- Prepare and maintain files and records including personnel and payroll.
- Customer Service in English and Spanish.
Education
High School Diploma -
New Horizons Computer Learning Centers
Fort Worth, Texas12-2018
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Tarrant County College
Fort Worth, Texas01-1998
Beautician License -
Ogle School of Hair Design
Hurst, Texas06-1990
High School Diploma -
Diamond Hill Jarvis High School
Fort Worth, Texas06-1989
Skills
- Customer-focused service
- Senior executive assistant
- Schedule & calendar planning
- Travel arrangements
- Microsoft Word, Excel, MUNIS, KRONOS, Frontline, Incident Q, and Frontline
- Payroll processing
- Self-directed work with strong prioritization
- Bilingual in English and Spanish
- Optimistic mindset
- Professional demeanor
Other
- Administrative Assistants Conference by SkillPath on November 26, 2019
- FWISD participant at A Bud to Boss Workshop, Corpus Christi 2018
- Administrative Assistant/Secretary Conference by Education Service Center Region XI on April 14, 2014
- FWISD participant at districtwide Strategic Planning Event on January 2013
Timeline
Executive Assistant - Associate Superintendent
FWISD
11.2019 - Current
Administrative Assistant - Executive Director of HR
FWISD
04.2015 - 11.2019
Administrative Assistant - Finance/Payroll
FWISD
08.2007 - 04.2015
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Tarrant County College
High School Diploma -
New Horizons Computer Learning Centers
Beautician License -
Ogle School of Hair Design
High School Diploma -
Diamond Hill Jarvis High School