Zayna Mahhaden
NY,NY
Summary
Accomplished Events Operations and Project Manager with over 9 years of experience in managing and executing large-scale events and development projects across multiple sectors. Expertise in project coordination, budget management, risk mitigation, and team leadership. Proven track record of successfully delivering projects on time, within budget, and exceeding client expectations. Strong ability to develop relationships with stakeholders and coordinate resources to drive operational efficiency. American citizen and authorized to work in the States.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Project and Operations Manager - Events
BME Global
10.2020 - 09.2022
- Successfully managed Insomnia Egypt Event, overseeing all aspects of the event, including logistics, budgeting, and team coordination. Led a team of 15+ staff and 30+ volunteers, ensuring smooth execution of the 3-day gaming convention with over 2000 attendees.
- Reduced events production costs by 15% by streamlining vendor selection and improving contract negotiations.
- Led a team of 10+ staff and vendors to ensure the timely setup and execution of all event logistics, improving team productivity by 20%.
- Planned and executed end-to-end event operations, ensuring alignment with client objectives, timelines, and budgets.
- Developed comprehensive project plans, including resource allocation, scheduling, and financial oversight, to guarantee event success.
- Negotiated vendor contracts, securing high-quality services while optimizing costs and reducing overheads.
- Led and coordinated cross-functional teams, ensuring seamless collaboration among internal and external stakeholders.
- Managed event logistics, including venue selection, equipment setup, and inventory management, to ensure flawless execution.
- Identified and mitigated potential risks, developing contingency plans to address operational challenges.
- Optimized event workflows, leading to a 20% increase in operational efficiency across all projects.
- Fostered strong client relationships, resulting in repeat business and referrals.
Associated Project Manager
GIZ
01.2017 - 01.2019
- Coordinated and managed the implementation of development projects, ensuring compliance with GIZ standards and requirements.
- Monitored project schedules, budgets, and resources, ensuring timely delivery and alignment with objectives.
- Maintained communication with government agencies, local stakeholders, and partners to facilitate project activities and promote collaboration.
- Prepared detailed reports, presentations, and documentation for internal and external stakeholders, ensuring transparency and project visibility.
- Supported procurement and contract management, ensuring all activities adhered to organizational policies.
Project Coordinator
GIZ
01.2015 - 01.2017
- Managed logistics for 100+ events across four major projects, including transportation, accommodation, doc translation, catering, and materials.
- Coordinated travel arrangements for 50+ employees, including ticket purchasing, hotel bookings, and visa applications.
- Collaborated with the Finance Department to prepare and process invoices, ensuring accurate financial tracking and reporting.
- Delivered training on procurement processes and contract billing for new staff members.
Freelance Event Planner
Zayna’s Wedding and Events Planning Agency
01.2014 - 01.2015
Events and Wedding Coordinator
AIOula events and conferences services
01.2012 - 01.2013
Education
Bachelor’s Degree - Foreign languages (Spanish – English) Major
University of Jordan
Skills
- Project Management & Execution
- Event Planning & Coordination
- Budget Management & Cost Control
- Stakeholder Management
- Agile Project Management
- Vendor & Contract Management
- Procurement & Logistics Management
- Training Facilitation
Certification
- Project Management Professional (PMP) Certificate – PMI (Project Management Institute).
- Professional Certificate in Conference and Event Management – School of Continuing Education, The American University in Cairo (AUC).
- Agile With Jira
- PMI-RMP (Risk Management Professional) “On Going”
Education & Languages
English & Spanish (Fluent), Arabic (Mother Tongue)
Additional Information
Dual Citizenship: American and Jordanian
Timeline
Project and Operations Manager - Events
BME Global
10.2020 - 09.2022
Associated Project Manager
GIZ
01.2017 - 01.2019
Project Coordinator
GIZ
01.2015 - 01.2017
Freelance Event Planner
Zayna’s Wedding and Events Planning Agency
01.2014 - 01.2015
Events and Wedding Coordinator
AIOula events and conferences services
01.2012 - 01.2013
Bachelor’s Degree - Foreign languages (Spanish – English) Major
University of Jordan