Ziayaad Amin
Queens,United States
Summary
Skilled Facilities Manager with talent for building relationships, directing maintenance workers, and offering technical support to owners and tenants. Forward-thinking analytical person with top-notch planning and decision-making skills. Over 15 years Knowledgeable and experienced Facilities Manager familiar with different building maintenance systems and overall operations. Skilled in coordinating internal teams and resources as well as outside vendor support for complex services and repairs. Hardworking employee with customer service, multitasking and time management abilities. Devoted to giving every customer a positive and memorable experience. Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Forward-thinking and hardworking manager with excellent verbal and written communication skills. Demonstrated success in project management, leading cross-functional teams to meet organizational objectives and maintain compliance with health and safety standards Dedicated professional with minimum of 10 years overseeing diversified portfolio of commercial properties. Easily takes on large-scale management roles while providing meticulous monitoring of building success and safety.
Overview
27
27
years of professional experience
1
1
Certification
Work History
TENANT COORDINATOR
NYU Langone Health-Red+Facilities
Brooklyn, NY
03.2024 - Current
- Record Keeping
- Oversees the monitoring and maintenance of records
- Ensures that records are completed and relevant paperwork
- Ensures that all records are maintained for all supplies ordered and received
- Maintains price quotes, tracks dates ordered/received and maintain a current list of all vendors
- Safety
- Identifies unsafe conditions for all portfolio/sites and takes appropriate action to ensure safety of self and others
- Identify potential safety hazards of problems in work areas
- Take appropriate measures for the safety of self and others in the work area
- Communicates information concerning unsafe conditions to supervisor
- Must be available to respond to emergency calls after hours and on weekends
- Floor Inspections
- Conducts daily floor and systems inspections
- Inspect the building daily to ensure cleanliness and to determine the need or extent of service required
- Takes appropriate measures for safety of self and others in work area
- Coordinates inspections with building staff as needed
- Office Maintenance
- Keeps offices and common area in clean and orderly condition
- Confirm that the hallways and stairs are swept and mopped, as required
- Confirms that trash and garbage containers are emptied on a regular basis
- Heat and Hot Water Systems
- Monitor heat and hot waters system in off-campus properties
- Ensures heating and hot water system are functioning properly at all times
- Notifies building management if there is a problem with the heat and hot water system
- Confirms that repairs from outside vendors are performed in a timely manner
- Repairs
- Directs repairs to appliances and fixtures
- Responds promptly to phone calls and pages from supervisors as well as on-site staff
- Keeps supervisors advised of activities and problems of potential problems
- Must be available to respond to calls and coordinate repairs after hours and on weekends
- Work of Contractors
- Monitor all work performed by outside contractors (e.g., painters, cleaners, and HVAC) to ensure quality and completeness
- Ensures all work performed meets quality standards
- Keeps supervisors informed of progress or discrepancies
- Maintenance of Equipment/Supplies
- Monitors maintenance of equipment to ensure safe, efficient operations
- Ensures adequate inventory and usage of supplies
- Ensures that equipment is in good working condition and keeps equipment clean
- Oversees that equipment and supplies are properly inventoried
- Inform management of equipment/supplies needed
- Ensures that equipment/supplies are utilized in an efficient manner
- Accepts and signs for equipment and supply deliveries after ensuring that order is complete
Project Specialist
Zika Consultancy Services LLC
Queens, NY
09.2023 - 03.2024
- Conducted daily inspections of equipment, identified, and reported any issues to management
- Performed routine maintenance on HVAC systems, plumbing, electrical, and other building components
- Provided technical support for facility operations and maintenance activities
- Developed and implemented procedures for preventative maintenance program
- Assisted in the development of safety protocols for all facility personnel
- Prepared reports summarizing operational performance metrics
- Created purchase orders for supplies needed in the day-to-day operation of the facility
- Developed budget proposals outlining projected expenses associated with new projects or initiatives
- Analyzed current processes within the facility to identify areas where improvements can be made
- Conducted regular inspections on building systems to verify proper operating conditions
- Hired and coordinated with vendors to perform preventive maintenance work at facility
- Performed security checks to identify areas of concern and implement mitigation techniques
- Oversaw construction and renovation projects to meet environmental, health and security standards
- Managed implementation and operation of building preventive maintenance program
- Participated in architectural and engineering planning and design
- Enforced tenant and vendor compliance with insurance requirements and coordinated claims
- Maintained accurate records of activities related to each project including documentation, costs, timelines, invoices.
- Inspected buildings to determine quality of work and need for corrections to meet project standards.
- Approached customers and engaged in conversation through use of effective interpersonal and people skills.
Facilities Manager/Specialist Engineer
LMCS Limited
, Trinidad and Tobago
05.2016 - 09.2023
- Company Overview: Trinidad, West Indies
- Organized and facilitated meetings with stakeholders to review progress and address issues
- Developed and maintained project plans, schedules, and budgets
- Drafted project status reports to communicate progress to team members and management
- Created presentations for senior leadership on the project's objectives and achievements
- Managed vendor relationships by negotiating contracts, overseeing subcontractors, and resolving conflicts
- Conducted risk assessment analyses to identify potential problems that could affect the timeline or budget of the project
- Collaborated with internal departments to ensure resources were allocated efficiently in order to meet deadlines
- Coordinated with external partners on deliverables, ensuring quality standards were met throughout the process
- Monitored project performance against established goals, making adjustments as needed to ensure successful completion of tasks
- Provided technical support during all phases of projects from requirements gathering through implementation stages
- Maintained accurate records of activities related to each project including documentation, costs, timelines, invoices
- Performed research into industry trends in order to develop innovative solutions for improving processes within the organization
- Facilitated communications between teams working on different aspects of a particular project in order to ensure smooth transition between stages
- Inspected buildings to determine quality of work and need for corrections to meet project standards
- Arranged property repair requests with company-approved vendors
- Communicated with key stakeholders to determine project requirements and objectives
- Submitted budget estimates, progress reports and cost tracking reports
- Developed and updated project plans to document objectives, technologies, schedules, and funding
- Negotiated with project stakeholders or suppliers to obtain resources or materials
- Trinidad, West Indies
- Reviewed bids received from contractors before awarding contracts for large-scale projects.
- Managed spending to ensure adherence with budget.
- Monitored maintenance and repair of machinery, equipment and electrical and mechanical systems.
Project Manager
Nextran Limited
San Fernando, Trinidad and Tobago
09.2012 - 02.2016
- Company Overview: San Fernando, Trinidad, West Indies
- Presented findings from data analysis in a clear, concise manner that was easily understood by stakeholders at all levels of the organization
- Negotiated contracts with vendors and suppliers based on company objectives and budget constraints
- Conducted regular status meetings with internal teams and external partners to track progress against established milestones
- Actively sought out feedback from stakeholders throughout the duration of a project in order to identify areas needing improvement or adjustment
- Advised other departments on best practices related to managing large-scale projects
- Coordinated resources across multiple departments and teams as needed for successful completion of projects
- Implemented effective communication protocols between internal teams working on different aspects of a given project
- Created project plans with established timelines, assigned to appropriate teams and managed workflow throughout construction
- Led meetings with internal team members, consultants, and contractors
- Forecasted, scheduled, and monitored project timelines, personnel performance, and cost efficiency
- Developed solutions to project risks and issues, meeting quality and timeline goals and objectives
- Furnished project updates to various stakeholders, informing on strategy, adjustments, and progress
- Modified project plans when needed to better align with organizational objectives
- Generated and tracked change orders and other contractual modifications affecting budget and schedule
- Negotiated with project stakeholders or suppliers to obtain resources or materials
- Submitted project deliverables to clients, consistently adhering to quality standards
- Developed and updated project plans to document objectives, technologies, schedules, and funding
- San Fernando, Trinidad, West Indies
Facilities Manager
Nextran Contracting Services
Princes Town, Trinidad and Tobago
06.2002 - 05.2012
- Company Overview: Princes Town, Trinidad, West Indies
- Prepared documents related to contracts, leases, permits and other legal matters concerning the facility
- Conducted regular inspections of equipment, buildings, grounds, and other areas to identify necessary repairs or improvements
- Developed and implemented policies and procedures for maintenance, repair, and operations of facilities
- Managed emergency situations such as fires, floods, power outages and other events impacting the facility
- Monitored facility operations to ensure adherence to safety regulations and compliance with applicable laws
- Called in equipment repair services and maintained office supplies by ordering new inventory
- Planned maintenance activities in accordance with budget limitations, building use needs and operational requirements
- Addressed building emergencies with high-level urgency and developed timely and effective solutions
- Oversaw building improvements to update facilities and meet tenant requirements
- Supervised and coached installation staff throughout system installations
- Developed long-term improvement plans to boost energy efficiency
- Established and adjusted control systems to provide operations sequence falls in line with commissioning requirements
- Supervised vendors and contracts to support office environment
- Planned, administered and controlled budgets for equipment and supplies
- Directed maintenance and operations of facility systems to minimize service interruptions
- Enforced tenant and vendor compliance with insurance requirements and coordinated claims
- Participated in architectural and engineering planning and design
- Provided insights to executive leadership on new trends for office environment
- Managed leasing of facility space
- Princes Town, Trinidad, West Indies
PROJECT/Maintenance Manager
Tucker Energy Services / Blue Waters Inn
Port of Spain, Trinidad and Tobago
01.1998 - 02.2002
- Company Overview: Port of Spain, Trinidad, West Indies
- Managed the maintenance staff and their daily activities
- Monitored the performance of all equipment to ensure proper functioning
- Developed preventive maintenance procedures for all machines used in production
- Established a system to track inventory of spare parts, tools, and supplies
- Ensured compliance with safety regulations and standards
- Drafted budgets for maintenance operations and monitored expenditures
- Coordinated with vendors to purchase replacement parts as needed
- Supervised installation, repair and upkeep of machinery and mechanical equipment
- Inspected buildings, grounds, and equipment regularly for safety hazards or breakdowns
- Conducted regular training sessions for maintenance personnel on safety protocols and best practices
- Organized work orders assigned tasks to staff members and tracked progress of repairs and maintenance projects
- Reviewed completed work orders to ensure quality control measures are followed
- Recommended upgrades or modifications to existing systems based on analysis of data
- Resolved conflicts among employees in the maintenance department
- Performed troubleshooting on malfunctioning systems when necessary
- Prepared reports detailing the status of all jobs being managed by the department
- Analyzed customer feedback about services provided by the department
- Provided technical support in case of system malfunctions or breakdowns
- Port of Spain, Trinidad, West Indies
Education
High School Diploma -
Cowen Hamilton Secondary School
St. Mary's, TrinidadBachelor of Science - Computer And Electrical Engineering
University of The West Indies
Trinidad, West IndiesSkills
- HVAC
- BMS Operation and Monitoring
- Special Projects
- Utilities
- Repairs and Maintenance
- Budget planning and development
- Vendor Coordination
- Electrical
- Facility management principles
- Employee supervision and task delegation
- Leadership and supervision
Certification
- Lead-Safe Certified, United States EPA, 04/07/2028
- FDNY Certified Fire Life Safety Director
- 3yrs Certified Facilities Management Training-LMCS
Timeline
TENANT COORDINATOR
NYU Langone Health-Red+Facilities
03.2024 - Current
Project Specialist
Zika Consultancy Services LLC
09.2023 - 03.2024
Facilities Manager/Specialist Engineer
LMCS Limited
05.2016 - 09.2023
Project Manager
Nextran Limited
09.2012 - 02.2016
Facilities Manager
Nextran Contracting Services
06.2002 - 05.2012
PROJECT/Maintenance Manager
Tucker Energy Services / Blue Waters Inn
01.1998 - 02.2002
High School Diploma -
Cowen Hamilton Secondary School
Bachelor of Science - Computer And Electrical Engineering
University of The West Indies
Similar Profiles
Estefania GallegoEstefania Gallego
Research Laboratory Supervisor at NYU Center for Biospecimen Research and Development, NYU Langone HealthResearch Laboratory Supervisor at NYU Center for Biospecimen Research and Development, NYU Langone Health
TAMI L. ALLENTAMI L. ALLEN
Surgical Coordinator at NYU Langone NYU LangoneSurgical Coordinator at NYU Langone NYU Langone
Benita MohabirBenita Mohabir
Medical Assistant at NYU Langone Health-Center For Women's HealthMedical Assistant at NYU Langone Health-Center For Women's Health