Sharon McGee
Executive Assistant
Villa Park,IL
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
9
9
years of professional experience
2
2
years of post-secondary education
Work History
Accounts Payable Assistant
Community Unit School District 200 (Robert Half)
Wheaton , IL
12.2021 - Current
- Reconciled processed work by verifying entries and comparing system reports to balance numbers.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Entered figures using 10-key calculator to compute data quickly.
- Generated and submitted invoices based upon established accounts receivable schedules and terms.
Administrative Assistant Legal Operations
McDonalds Corporate Office (LakeShore)
Chicago, IL
10.2019 - 04.2021
- Executed record filing system to improve document organization and management.
- Managed relational database to store information for reference, reporting and analysis.
- Provide administrative support to VP, Directors, Attorneys, Paralegals and team members
- Process expense reports
- Assist with Onit administration and legal billing support (vendors, invoice submission, timekeepers)
- Assist with Legal SharePoint sites to include updating, editing, and working with developer
- Draft and execute department survey
Accounts Payable Auditor
Honey Can Do (Addison Group)
Chicago , IL
03.2019 - 08.2019
- Oversaw monthly accounting close process for timely and accurate reporting of financial information.
- Processed all vendor invoices promptly in accordance with company policy.
- Tracked expenditures and prepared reports for records and management review.
Executive Assistant to the Chief Executive Officer
WISHIN
Fitchburg, WI
07.2018 - 01.2019
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Screened calls and emails as directed and responded accordingly to support executive correspondence.
- Used advanced software to prepare documents, reports and presentations.
- Maintained company calendar, meetings, client appointments, travel and convention dates
Administrative Assistant
WiseTech Global
Schaumburg , IL
02.2016 - 06.2017
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
- Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
Executive Administrative Coordinator
Vanity Blue Modeling & Talent Agency
Chicago , IL
09.2013 - 06.2016
- Conferred with management and discussed professional personnel needs to prepare and implement our recruitment program
- Conducted initial contact and screening of prospective candidates
- Corresponded with applicants to notify them of employment consideration, provided them with information on company culture, job opportunities and next steps
- Coordinated in off-site events including negotiation with vendors; assisted with set up and take down, responded to Talent requests
- Arranged travel and lodging for select Talent; over 60 trips a year
Administrative Assistant
Lund And Company Invention, LLC
River Forest, IL
08.2013 - 07.2015
- Answered phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Executed a wide variety of administrative and operational functions including record keeping, database management, budgets, and payroll & billing for employees
- Provided Administrative support to the Owner and the Office Manager including travel coordination, calendar management and heavy client interaction
- Planned and executed Holiday Party under budget
Education
Associate of Science - Human Services
College of DuPage
Glen Ellyn, IL 06.2009 - 06.2011
Skills
Vendor invoice processing
General accounting
Finance
Account Reconciliation
Filing and data archiving
50 WPM typing speed
AR/AP
Schedule Management
Conference planning
Office administration
Scheduling
Office management
Travel coordination
Mail handling
Business administration
Schedule & calendar planning
Timeline
Accounts Payable Assistant
Community Unit School District 200 (Robert Half)
12.2021 - Current
Administrative Assistant Legal Operations
McDonalds Corporate Office (LakeShore)
10.2019 - 04.2021
Accounts Payable Auditor
Honey Can Do (Addison Group)
03.2019 - 08.2019
Executive Assistant to the Chief Executive Officer
WISHIN
07.2018 - 01.2019
Administrative Assistant
WiseTech Global
02.2016 - 06.2017
Executive Administrative Coordinator
Vanity Blue Modeling & Talent Agency
09.2013 - 06.2016
Administrative Assistant
Lund And Company Invention, LLC
08.2013 - 07.2015
Associate of Science - Human Services
College of DuPage
06.2009 - 06.2011