Jessica McDonald
Aurora,IL
Summary
Forward-thinking Senior Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Senior Executive Assistant/Office Manager
B. Riley Securities
Chicago, IL
09.2016 - Current
- Company Overview: Middle Market Investment Bank
- FocalPoint Partners, Chicago, IL (Acquired by B
- Riley in January 2022)
- Sole Executive Assistant for five Managing Directors in Chicago office
- Responsible for calendar management, scheduling team calls across multiple times zones, organizing and preparing for meetings
- Arranging travel, including flight, hotel and ground transportation bookings
- Submitting monthly expense reports, maintaining various records and documents for executives
- Maintained 100% confidentiality of all communications and documentation according to company policy
- Sole Office Manager for Chicago office
- Maintain work orders, security lists and communication with building management
- Implementing and maintaining office procedures, inventory and shipment receiving
- Assisting the organization’s HR and finance functions by keeping personnel records up to date
- Supervising and monitoring the work of administrative staff
- Involved in the planning and coordinating of annual/seasonal events such as company networking parties and corporate retreats for up to 150 attendees
- Middle Market Investment Bank
- FocalPoint Partners, Chicago, IL (Acquired by B
- Riley in January 2022)
Hair Stylist
Anthony Cristiano Salon
Chicago, IL
08.2013 - 01.2016
- Company Overview: Leading hair salon founded by celebrity hair stylist Anthony Cristiano
- Experienced hairstylist at high-end, cutting-edge salon with a fast-expanding clientele
- Vast knowledge of Phyto, Lenore Greyl products
- Sold/promoted hair care
- Vidal Sasson educated
- Year and a half apprenticeship and sole assistant for Anthony Cristiano
- Leading hair salon founded by celebrity hair stylist Anthony Cristiano
Zano Salon & Day Spa
Naperville, IL
08.2010 - 08.2013
Office Manager
J.P. McMahon Builders
Hinsdale, IL
04.2007 - 04.2009
- Company Overview: General contractor for high end, new construction homes in Chicago suburbs
- Managed invoices and cash flow for subcontractors’ payroll
- Handled building and zoning permits with Village of Hinsdale
- Established and maintained daily office routine
- General contractor for high end, new construction homes in Chicago suburbs
Education
Licensed Cosmetologist -
Salon Professional Academy
IllinoisSkills
- Calendar Management
- Travel Coordination
- Data Entry
- Tracking Expenses
- Event Planning
- Team Leadership
- Delegation
- Process Improvement
- Time Management
- Microsoft Office
- Zoom
- Docusign
- Concur
Other
Notary Public, IL
Certification
- Notary Public Certification - National Notary Association or Illinois.
Timeline
Senior Executive Assistant/Office Manager
B. Riley Securities
09.2016 - Current
Hair Stylist
Anthony Cristiano Salon
08.2013 - 01.2016
Zano Salon & Day Spa
08.2010 - 08.2013
Office Manager
J.P. McMahon Builders
04.2007 - 04.2009
Licensed Cosmetologist -
Salon Professional Academy