Smartsheets
Stacey Rinehart
Sr. Executive Office Manager
Millbrae,CA
Summary
Meticulous Office Manager with proven performance in streamlining office protocols. Master in conflict resolution and inventory management. Distinguished history of reliability and effective budgeting. Talented professional considered knowledgeable leader and dedicated problem solver. Brings 18 years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements.
Overview
13
13
years of professional experience
4
4
years of post-secondary education
Work History
Sr. Office Manager
Amobee Inc.
Redwood City, CA
09.2018 - Current
- Managed all day to day tasks for 7 US offices -Ordering office supplies, snacks, drinks, lunches, building & maintenance needs etc.
- Compared vendor prices and negotiated for optimal savings
- Managed budget and consistently look for ways to cut costs
- Worked closely with finance to ensure accounts are billed and coded correctly
- Managed invoicing and follow up on collection accounts
- Managed all company Town Hall meetings including scheduling, created all decks, and presentation materials
- Coordinated and planned culture events, holiday parties, company wins, birthdays and anniversaries
- Communicated corporate objectives across divisions through regular correspondence and scheduled status updates
- Worked closely with executives, steak holders and board members to effectively manage expectations.
- Piloted the Talent Acquisition program for HR
- Interim EA to CEO, CFO & COO
- Managed all executive travel
- Maintained and processed expense reports
- Created and maintained security protocols globally
- Lead and managed staff of 150 employees
Sr. Project Manager
George P. Johnson
San Carlos, CA
06.2008 - 11.2017
- Heavy calendar management
- Managed all travel for staff and executives
- Prepared and maintained expense reports
- Maintained all office needs. Ordering supplies, drinks, snacks, lunches etc.
- Worked closely with IT, C-Level executives and vendors to ensure projects stay on track and on budget
- Plan, direct and coordinate activities of multiple projects ranging in the area of Systems Integration and Business Process Management among a multitude of other aspects
- Responsible for Gartner Worldwide Events Technology
- Managed multiple other projects such as Salesforce, Workday, Oracle, Adobe, Charles Schwab and Cisco
- Defined project scope, objectives, staffing, resources and deliverables
- Lead and mentor up to 50 project staff
- Developed and presented reports on project progress
- Maintained communication with project stakeholders and managed expectations.
Education
High School Diploma -
Capuchino High School
San Bruno, CA 09.1986 - 05.1990
Certificate - Automated Office Occupations & Accounting
ROP - Regional Occupational Program
Burlingame, CA 07.1992 - 01.1993
Skills
Excellent multi-tasking ability
Excellent Oral and written communication skills
Problem assessment and analysis
Critical Thinking
Adaptability
Conflict Management
Teamwork
Software
Google Docs
Concur
TripActions
Excel
Box
Salesforce
MS Office
MS Project
ADP
Canva
Slack
Empower
Sequoia
Timeline
Sr. Office Manager
Amobee Inc.
09.2018 - Current
Sr. Project Manager
George P. Johnson
06.2008 - 11.2017
Certificate - Automated Office Occupations & Accounting
ROP - Regional Occupational Program
07.1992 - 01.1993
High School Diploma -
Capuchino High School
09.1986 - 05.1990