Aaron Malecek

• Create and implement best practices and procedures for divisional projects and individual attorneys to ensure consistent and efficient work product.
• Oversee daily workflow for team of 4-8 Legal Administrative Assistants supporting 25-50 attorneys and paralegals while contributing directly to workflow
• Oversee team operations including leading weekly team meeting, scheduling, time off, and attorney communication.
• Train and mentor new Legal Administrative Assistants in operations, software and job duties.

Administrative Support

• Manage attorney calendars, email, internal and external scheduling including in-person meetings, zoom and microsoft teams calls, and division meetings.
• Prepare and proofread legal correspondence and documents, ensuring accuracy and adherence to firm standards.
• Manage attorney calendars, email, internal and external scheduling including in-person meetings, zoom and microsoft teams calls, and division meetings.
• Answer, filter and direct phone calls and visitors as necessary.
• Handle calls professionally while directing inquiries to appropriate personnel within the firm.
• Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.
• Assist attorneys in CLE compliance and multi-state licensing

• Managed eDiscovery processes, ensuring compliance with legal standards and client requirements.
• Developed and implemented workflow enhancements to increase efficiency in document review procedures.
• Mentored junior team members, fostering a collaborative environment focused on professional development.
• Oversaw project timelines and deliverables, ensuring consistent communication with attorneys and paralegals.