Kimberly Anderson
Midland,TX
Summary
Results-driven professional with extensive experience in crude contracts administration. Expertise in decision-making, contract management, and time management, leading to improved customer satisfaction and adherence to regulatory standards. Committed to fostering a collaborative team environment.
Overview
35
35
years of professional experience
1
1
Certification
Work History
Manger, Crude Contracts Administration
HF Sinclair Refining & Marketing, LLC
Midland, TX
04.2002 - 10.2025
- Streamlined process workflows, resulting in improved operational efficiency and reduced downtime.
- Mentored junior staff, fostering professional growth and knowledge sharing within the team.
- Conducted regular performance reviews, providing feedback to enhance team effectiveness and engagement.
- Accomplished multiple tasks within established timeframes.
- Maintained professional, organized, and safe environment for employees and patrons.
- Enhanced customer satisfaction by resolving disputes promptly, maintaining open lines of communication, and ensuring high-quality service delivery.
- Resolved staff member conflicts, actively listening to concerns and finding appropriate middle ground.
- Maximized performance by monitoring daily activities and mentoring team members.
- Cross-trained existing employees to maximize team agility and performance.
- Controlled costs to keep business operating within budget and increase profits.
- Streamlined workflows by identifying bottlenecks in existing systems and implementing appropriate solutions.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Wrote or updated standard operating procedures, work instructions or policies.
- Analyzed regulatory compliance data to ensure adherence to industry standards and guidelines.
- Maintained approximately 400 to 500 crude contracts each month to purchase and sale crude oil that supplied 8 refineries with a total 678,000 barrel capacity.
- Monitored regulatory changes and assessed implications for organizational policies and practices.
- Setup and maintain data from Producers and Marketing to purchase lease crude.
- Setup and maintain regulatory data with the Texas Railroad Commission and New Mexico Conservation Commission for approximately 5300 leases.
- Setup and maintain regulatory data to pay productions taxes in both Texas and New Mexico.
- Setup and maintained approximately 3500 leases in Wyoming and Utah using the regulatory web sites for Wyoming Oil & Gas Conservation Commission and the Utah Division of Oil, Gas & Mining.
- Worked closely with the logistics group to communicate new lease activity or changes to lease activity to have smooth production purchases.
- Worked closely with Marketing to setup the pricing for each contract and lease purchases using NYMEX and other price components.
- At the request of Marketing provided analytical reports for each Producer that we purchased lease crude from.
- Managed an 8 person office by handling IT issues with the corporate office, supplies, mail, invoice approvals, office equipment, answering phones and yearly budget.
Executive Assistant
Lantern Petroleum Corporation
Midland, TX
05.1996 - 04.2002
- Coordinated executive schedules, ensuring optimal time management and prioritization of critical tasks.
- Developed and maintained comprehensive filing systems for efficient document retrieval and organization.
- Facilitated communication across departments, enhancing collaboration and information flow within the organization.
- Managed travel arrangements and logistics, optimizing cost-effectiveness while maintaining high standards of service quality.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Filed paperwork and organized computer-based information.
- Screened personal and business calls and directed to appropriate party.
- Crude Contract administration
- Setup and maintain lease master data, regulatory and tank assignments.
- Maintaining Crude Oil Price Bulletins from various companies into lease system
Administrative Assistant
Lantern Petroleum Corporation
Midland, TX
03.1991 - 05.1996
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Helped production team to hand key approximately 8,500 crude oil production tickets into AS400 system each month.
- Worked with Division Order Team to fold and mail division Orders each month.
- Used AS400 system to identify interest owner documents in return mail for completion.
- Helped to fold and mail approximately15,000 royalty checks to send out payments each month.
- Identified all Railroad Commission regulatory documents against information within the AS400 to make changes to leases being purchased.
Receptionist
Lantern Petroleum Corporation
Midland, TX
11.1990 - 03.1991
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Provided exceptional customer service, addressing inquiries and resolving issues promptly.
- Coordinated appointment scheduling, optimizing staff availability and resource allocation.
- Maintained accurate records of visitor logs and communication for administrative purposes.
- Oversaw inventory management of office supplies, ensuring adequate stock levels at all times.
- Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
- Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
- Supported administrative tasks such as filing, data entry, and document preparation for more efficient office workflow.
- Completed all tasks in compliance with company policies and procedures.
- Organized, maintained and updated information in computer databases.
Education
High School Diploma -
Robert E. Lee High School
Midland, TXSkills
- Customer service
- Team leadership
- Time management
- Decision-making
- SAP
- TRAFXS
- Microsoft Office Suite
- Project management
- Regulatory compliance
- Contract Management
Certification
- President's Award in special recognition for exemplary individual performance yielding significant project results, HF Sinclair Refining & Marketing LLC (formerly Holly Corporation) -9/20/2007
- SAP Power User, HF Sinclair Refining & Marketing LLC - May 29/2008
- The Power of Influence for Business Success Training - Social Styles - 2010
- Putting Principals into Practice Training - Ethics and Compliance - 2010 - 2025 each year
- Railroad Commission Oil & Gas Regulatory Conference - 9/25/2013
- Fueling Our Culture Award - "Going well beyond expectations to create a high level of customer service and value for customers" - HF Sinclair Refining & Marketing LLC - 2015
- Fueling Our Culture Award - "Lease Crude Distribution runs were processed on first run without errors - HF Sinclair Refining & Marketing LLC - 2019
Timeline
Manger, Crude Contracts Administration
HF Sinclair Refining & Marketing, LLC
04.2002 - 10.2025
Executive Assistant
Lantern Petroleum Corporation
05.1996 - 04.2002
Administrative Assistant
Lantern Petroleum Corporation
03.1991 - 05.1996
Receptionist
Lantern Petroleum Corporation
11.1990 - 03.1991
High School Diploma -
Robert E. Lee High School