Abbie Acosta
San Antonio,TX
Summary
Updated journal entries, financial schedules, and budget tracking reports to support accounting needs. Assisted in maintaining organized records and efficient office administration. Demonstrated strong attention to detail and commitment to accuracy.
Assisted in managing invoices and tracking expenses to maintain accurate financial records. Supported the updating of vendor files to ensure information is current. Processed payments using QuickBooks with attention to detail.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Leasing Agent
Boardwalk At Windcrest
San Antonio, TX
05.2025 - Current
- Facilitated property tours, showcasing amenities and features to prospective tenants.
- Managed lease agreements, ensuring compliance with company policies and local regulations.
- Collaborated with maintenance teams to address tenant concerns promptly and efficiently.
- Implemented marketing strategies to attract potential renters through online platforms and community outreach.
- Oversaw tenant application processes, ensuring timely approvals while maintaining high standards of service.
- Expedited the leasing process for prospective tenants by efficiently managing application paperwork and conducting background checks.
- Managed move-in process smoothly by coordinating schedules with new residents and ensuring all necessary documentation was completed accurately.
- Distributed and followed up on tenant renewal notices.
- Collected rent and tracked resident payments and information in computer system.
Accounts Payable Specialist
JEC Technical Services
San Antonio, US
10.2022 - 04.2025
- Managed incoming and outgoing email communications for accounts payable processing.
- Collaborated with HR to resolve employee inquiries regarding payroll discrepancies
- Optimized storage layouts to improve accessibility and streamline picking processes.
- Assisted in scheduling meetings and managing calendars for executives.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
Legal Secretary
The Stuart Firm
Odessa, US
05.2021 - 09.2022
- Managed incoming phone calls to ensure efficient communication and customer service.
- Executed document scanning processes to ensure accurate digital archiving.
- Managed appointment scheduling to optimize time management and resource allocation.
- Optimized template designs to enhance user experience.
- Supported paralegals in document preparation and organization.
- Executed client outreach through calls and messages to enhance engagement.
Front desk Title Clerk/Accounting/sales
Midland Mitsubishi
Midland, US
01.2013 - 05.2021
- Managed multiple phone lines, efficiently handling 4-7 incoming calls simultaneously.
- Oversaw title services operations to ensure compliance and accuracy in property transactions.
- Assisted clients with registration processes to ensure compliance with requirements. Supported team members in managing documentation and tracking submissions. Facilitated communication between departments to streamline registration workflows.
- Processed billing invoices accurately and efficiently. Assisted in maintaining organized financial records. Supported team members in resolving invoice discrepancies.
- Managed accounts payable processes to ensure timely and accurate vendor payments.
- Assisted in managing customer accounts to facilitate timely payments. Supported reconciliation of outstanding invoices to maintain accurate records. Collaborated with team members to resolve discrepancies in accounts receivable.
- Executed cash handling procedures for payment transactions.
- Assisted in processing payroll for employees on a bi-weekly basis. Supported the maintenance of accurate payroll records and documentation. Helped resolve payroll discrepancies and inquiries from staff.
- Executed simultaneous operations across multiple software platforms to enhance productivity.
- Facilitated group discussions to gather input and ideas. Supported team collaboration through regular meetings. Assisted in organizing agendas and follow-up actions.
- Organized and managed appointment scheduling to optimize workflow efficiency.
- Executed targeted social media advertising campaigns to enhance brand visibility.
- Assisted in executing sales strategies to enhance market presence. Supported marketing initiatives to drive customer engagement. Collaborated with team members to achieve sales targets.
- Executed filing tasks to maintain organized documentation systems.
- Assisted with running errands as needed. Conducted basic office cleanup tasks.
- Assisted in maintaining product quality through regular inspections. Supported teams in identifying defects and implementing corrective actions. Contributed to the development of quality assurance protocols.
- Oversaw inventory management processes to ensure optimal stock levels.
- Assisted customers in exploring vehicle financing options. Supported clients in understanding loan terms and conditions. Facilitated the completion of financing applications.
- Executed accurate data entry processes to ensure information integrity.
HSE Assistant
National Oilwell Varco
Odessa, US
02.2015 - 12.2018
- Manage all electronic files, send reminders for employee's refresher training's, (NHO) New hire orientation, obtain quotes from all possible vendors for repairs/equipment needed, Facility inspection's
- Ensure all facility equipment is certified and records on file
Manager- Sales
Superior Appliance
Midland, US
09.2009 - 07.2013
- Repairs, Quality control, Collections, Online advertisement, customer service
Education
GED -
Hobbs Alternative
Skills
- Leasing
- Employee Orientation
- Event Planning
- Microsoft Outlook
- Office Management
- Payroll
- Personal Assistant Experience
- Quality Control
- QuickBooks
- Accounts Payable
- Accounts Receivable
- Bookkeeping
- Management
- Microsoft Powerpoint
- Human Resources
- Writing Skills
- Financial Report Writing
- Title Processing
- Accounting
- Microsoft Excel
- Data Entry
- Budgeting
- Sales
- Microsoft Word
- Microsoft Office
- Customer service
- Typing
- Accounting software
- Working with people with autism
- Medical office experience
- Organizational skills
- Teaching
- Clerical Experience
Certification
- BLS Certification, 10/01/21, 11/30/24
- CPR Certification
Willing To Relocate
N/A
Personal Information
Authorized To Work: US for any employer
Languages
Spanish
Full Professional
Timeline
Leasing Agent
Boardwalk At Windcrest
05.2025 - Current
Accounts Payable Specialist
JEC Technical Services
10.2022 - 04.2025
Legal Secretary
The Stuart Firm
05.2021 - 09.2022
HSE Assistant
National Oilwell Varco
02.2015 - 12.2018
Front desk Title Clerk/Accounting/sales
Midland Mitsubishi
01.2013 - 05.2021
Manager- Sales
Superior Appliance
09.2009 - 07.2013
GED -
Hobbs Alternative