Adlin Acevedo
Rutherford,NJ
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
12
12
years of professional experience
Work History
Executive Assistant to the Vice President
Tory Burch - Freelance
09.2023 - 11.2023
- Maintain Calendar for the SVP, Americas Wholesale & Global Licensing and direct reports. Prioritizing appointments and proactively resolving scheduling conflicts throughout the day to ensure attendance and punctuality at meetings.
- Making travel arrangements including booking flights, hotel accommodations, car services, and manage travel agenda for the SVP, Americas Wholesale & Global Licensing.
- Responded to phone, email and in-person inquiries- providing general information and directing inquiries to correct source or point of contact.
- Managed all necessary arrangements for internal and external meeting planning including sending invitations, booking rooms and preparing meeting materials.
- Organized special events as required including team off-sites and larger cross-functional team meetings.
- Worked closely with other assistants to schedule inter-department meetings with executives.
- Work on special projects including presentation creation using Excel and/or PowerPoint and finalization of presentations and other documents.
Executive Assistant to Designer
Streettrend/P448
05.2021 - 09.2022
- Promoted team productivity by keeping samples organized and well-stocked.
- Took notes and dictation at meetings.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Processed travel expenses and reimbursements
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Managed calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Prepared and edited presentations on behalf of executives for both internal meetings and external meeting with new clients.
- Updated and maintained confidential databases and records.
- Paid attention to detail while completing assignments.
- Identified issues, analyzed information and provided solutions to problems.
- Collaborated with senior management to develop, review and finalize design concepts.
- Participated in setup and teardown procedures at event sites, guaranteeing a smooth transition between different stages of each function.
Executive Assistant to the Chief Executive Officer
GSR Logistics
02.2012 - 03.2020
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Coordinated events and worked on ad hoc projects.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Enhanced productivity with meticulous organization of documents and files for easy access and retrieval.
Education
Associate of Arts - Communication And Business
Bergen Community College
Paramus, NJ06.
Bachelor of Arts - Fashion Merchandising
Berkeley College
New York, NY06.2025
Skills
- Travel Coordination
- Special Events
- Honest and Dependable
- Schedule Management
- Mail Management
- Meeting planning
- Customer Service
- Maintain fast pace environment
Timeline
Executive Assistant to the Vice President
Tory Burch - Freelance
09.2023 - 11.2023
Executive Assistant to Designer
Streettrend/P448
05.2021 - 09.2022
Executive Assistant to the Chief Executive Officer
GSR Logistics
02.2012 - 03.2020
Associate of Arts - Communication And Business
Bergen Community College
Bachelor of Arts - Fashion Merchandising
Berkeley College