Adrian Oliver
Long Beach,CA
Summary
Proficient Executive Assistant accomplished in aiding company management with key functions. Focused on managing busy schedules, coordinating projects and providing administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
2
2
years of professional experience
Work History
Executive Assistant
United States Coast Guard
Long Beach, CA
09.2023 - Current
- Coordinated weekly/ monthly schedules for both Deputy and Captain of the Port
- Managed a correspondence tracker
- Planned 15 companywide events, boosting morale for over 100 employees
- Assisted with planning for Coast Guard/ Holiday functions
- Collaborated with the External Affairs Officer to organize meetings with foreign country delegations
- Fielded phone calls, taking detailed messages and prioritizing urgent information for timely follow-up
- Routed/ Audited Memorandums to command, ensuring seamless communication from employees to the Captain of the Port
- Managed own workload efficiently enough to aid coworkers with theirs
- Filed data records electronically
- Prepared all awards in our area of responsibility for signature from the Captain of the Port
- Successfully created over 150 awards and carried through signature process within a 4 month time period during transfer season
- Attended weekly award auditing groups to review employee awards before being routed for approval
Administrative Specialist
United States Coast Guard
Long Beach, CA
11.2022 - 09.2023
- Collaborated with a team of 6 in an administrative office providing customer service to over 200 employees
- Managed over 200 employees’ personal data records
- Remedied approximately 20 payroll errors per month
Education
High School Diploma -
Chino High School
Chino, CA05-2018
Skills
- Human Resources Management
- Word
- Excel
- Teams
- SharePoint
- Adobe
- Auditing
- Correspondence
- Interpersonal Communications
- Manage multiple mass email distribution lists
- Vehicle management and scheduling
- Data Entry
Timeline
Executive Assistant
United States Coast Guard
09.2023 - Current
Administrative Specialist
United States Coast Guard
11.2022 - 09.2023
High School Diploma -
Chino High School