Hi, I’m
Ahmad Munir Totakhil
Fairfax,USA
Summary
Procurement and Contracts Specialist
A results-driven professional with extensive experience in managing multimillion-dollar procurement and contract projects across various sectors. Expertise in procurement solicitation methods (RFP, RFQ, IFB), grants, cooperative agreements, and contract awards. Proven track record working with USG, Non-USG regulations, FAR, debarment, invoicing, audits, and compliance. Adept at negotiating favorable terms, generating cost savings, and collaborating cross-functionally in fast-paced environments to drive efficiency and resolve challenges.
Overview
16
years of professional experience
1
Certification
Work History
International Foundation for Electoral Systems (IFES)
Senior Procurement and Administration Officer
01.2024 - Current
Job overview
- Company Overview: https://www.ifes.org/
- In my role, I oversee procurement contracts, administration and logistics for the Africa program, ensuring seamless communication between regional staff and IFES HQ
- I manage procurement processes, negotiate vendor contracts, and coordinate complex procurement contracts for multi-country operations, achieving cost savings and timely deliveries
- Additionally, I support budget management, streamline reporting processes, and provide training and onboarding, contributing to the overall efficiency and success of the program
- Acting as the main procurement and contracts contact for Africa program staff, facilitating smooth communication and efficient operations across regional activities
- Managing over 100 annual procurement requests, optimizing processes to reduce approval time by 25% while ensuring compliance with organizational policies and donor regulations
- Establishing standardized procurement workflow, including templates and staff training, resulting in a 15% increase in processing efficiency through regular audits
- Negotiating vendor contracts, securing over $100,000 in annual savings by obtaining competitive rates and favorable terms for services and equipment
- Coordinating multi-country procurements for high-value items, ensuring timely delivery to remote field offices and compliance with regional regulations
- Implementing digital procurement tracking system for real-time visibility and managed the division's G&A budget, achieving 10% cost savings and maintaining timely payment processes with zero delays
- Https://www.ifes.org/
QIAGEN
Senior Category Buyer, Professional and Digital Services / Sales and Marketing Categories
06.2022 - 12.2023
Job overview
- Provided support and execution of sourcing decisions for global category supply base strategy and leadership
- Oversaw professional contracts and partners / suppliers and report within category team
- Facilitated procurement process optimization with agreed field of engagement
- Identified global supply needs, solicited quotes, tendered and negotiated supplier contracts within category level defined boundaries
- Served as main contact for internal and external stakeholders
- Implemented category management strategy, reducing costs 20% and improving supplier delivery performance 15%
- Directed 30+ project planning meetings for purchasing negotiation efforts, increasing annual savings 15%
- Enhanced e-procurement system allowing for streamlined procurement contracts, saving $800K annually
- Conducted detailed supply chain analysis leading to 30% improvement in logistics management efficiency
- Orchestrated vendor management processes, boosting department efficiency 20%
- Decreased 20% by implementing SAP procurement process improvements
- Performed buyer role in ERP / SAP / SRM, preparing / closing purchase orders (POs) and contracts in and outside ERP / SAP / SRM and Ariba
UNITED NATIONS ENTITY FOR GENDER EQUALITY AND THE EMPOWERMENT OF GENDER EQUALITY UNWOMEN
Senior Procurement Associate
01.2013 - 05.2022
Job overview
- Ensured full compliance of procurement activities with UN Women rules, regulations, policies, procedures and strategies
- Implemented effective internal control, and analysis of parameters in support of proper design and functioning of a client-oriented procurement management system
- Supported procurement business processes mapping and elaboration / establishment of internal standard operating procedures (SOPs) in Procurement, control of the workflows in the procurement in coordination with the supervisor
- Analyzed and proposed cost-saving and reduction strategies in HQ Office and the region at large
- Conducted periodic spend analyses supporting development of regional category management strategy with key suppliers for recurring supplies and services
- Oversaw provision of goods and services for the program presence offices, following established corporate procedures regarding review and awarding of contracts, evaluating cost effectiveness, and managing negotiations regarding eventual agreements
- Provided expertise to Regional Offices and Country Offices management with authoritative clarification, briefs, and advice on interpretation / application of UN Women Rules, Regulations, and policies with respect to procurement
- Spearheaded procurement planning process of region, ensuring compliance
- Established and implemented proper monitoring system and control of procurement processes, including organization of negotiation processes (RFQ, ITB, or RFP), receipt and evaluation of quotations, bids or proposals, and negotiating certain conditions of contracts in full compliance of UN Women rules and regulations
- Implemented internal control systems and systematized management of clients' service requests, ensuring procurement activities were promptly carried out following UN Women policies and procedures with a dedicated focus on clients' needs
- Directed implementation of procurement processes by monitoring system and mechanisms to eliminate deficiencies in procurement across region
UNITED NATIONS OFFICE ON DRUGS AND CRIME UNODC
Senior Procurement and Inventory Associate
01.2009 - 04.2013
Job overview
- Managed and guided procurement processes
- Collaborated with stakeholders on preparing procurement plans for UNODC and its units and monitored and followed up on implementation
- Kept stakeholders informed for timely action
- Organized procurement processes, including conduct of RFQs, ITBs, or RFPs, received and evaluated quotations, bids or proposals, and negotiated certain conditions of contracts
- Prepared terms of reference (TOR) / statements of work (SOW) and specifications for procurement activities
- Maintained protocol by verifying all required clarifications and clearances were obtained from UNDP’s Office of Procurement and Legal Services prior to contracting and preparing submissions to Procurement Review Committee (PRC) for compliance
- Influenced decision-making by providing advice on procurement policies and procedures to clients and stakeholders
- Performed buyer role in Atlas, preparing / closing POs and contracts in and outside Atlas
- Maximized resources by developing and updating rosters of suppliers / vendors and supported implementation of supplier selection and evaluation
Education
Kardan University
Bachelor of Business Administration (BBA) from Finance and Management
University Overview
Honors
Chartered Institute of Purchasing and Supply (CPIS)
CIPS Level 4 Diploma from Procurement and Supply
University Overview
Operational and managerial levels of global standard, development of technical skills and competencies
Skills
- Procurement Management
- Contract Management
- Contract Negotiations
- Vendor Relationships
- Category Procurement
- Strategic Sourcing
- CAPEX Procurement
- Inventory Management
- Global Procurement
- SAP ERP Procurement Professional
- Administrative support
- Travel coordination
Accomplishments
- Software / License / Maintenance: $35.6M total purchasing volume, 94 suppliers managed, $0.5M, category savings for 2023.
- Hardware / Supplies / Servers / Storage / Media Equipment / Distributors: $11.4M total purchasing volume, 36 suppliers, $0.3M category savings for 2023.
- Personal Protective Equipment / Armored Anti-Blast Vehicles / Soft Skin Vehicles / Heavy Machinery / Bullet Blast-Proof Construction Works: $150M total purchasing volume, 54 suppliers, $0.8M category savings.
- Managed 100+ procurement requests, reducing approval time by 25% and ensuring compliance with policies and donor regulations.
- Negotiated vendor contracts, securing $100K+ in annual savings.
- Standardized procurement workflows, improving efficiency by 15% through staff training and audits.
- Coordinated multi-country procurements, ensuring timely deliveries to remote offices.
- Implemented digital tracking system for enhanced procurement transparency.
- Achieved certification through the Institute of Certified Professional Managers (ICPM): Certified Manager (CM), November 2019
- Supervised team of 7 staff members.
Career Accomplishments
- Software / License / Maintenance, $35.6M, 94, $0.5M, 2023
- Hardware / Supplies / Servers / Storage / Media Equipment / Distributors, $11.4M, 36, $0.3M, 2023
- IT Provider Services and Cyber Security / Enterprise Security Programs / Innovation / Cyber Risk Management / Compliance / Security Controls, $8.4M, 94, $0.1M, 2023
- Marketing and Sales Services / Events / Consulting / Media / Printing / Promotional Material / Publishing / Tech Writing / Market Research / Graphic Design, $24M, 418, $0.4M, 2023
- Personal Protective Equipment / Armored Anti-Blast Vehicles / Soft Skin Vehicles / Heavy Machinery / Bullet Blast-Proof Construction Works, $50M, 54, $0.8M
Certification
- Advanced Certificate in Public Procurement Level 3 UNDP New York November 2015
- Certificate Member of the Chartered Institute of Procurement & Supply (CIPS) UK 2018
- Certificate of Effective Negotiation in Projects and Procurement UNDP UAE 2009
- Microsoft Office Specialist (MOS) Certification
- Virginia Driver's License
- Certified Supply Chain Professional (CSCP)
Languages
English
Native or Bilingual
Persian
Full Professional
Urdu
Full Professional
Timeline
Senior Procurement and Administration Officer
International Foundation for Electoral Systems (IFES)
01.2024 - Current
Senior Category Buyer, Professional and Digital Services / Sales and Marketing Categories
QIAGEN
06.2022 - 12.2023
Senior Procurement Associate
UNITED NATIONS ENTITY FOR GENDER EQUALITY AND THE EMPOWERMENT OF GENDER EQUALITY UNWOMEN
01.2013 - 05.2022
Senior Procurement and Inventory Associate
UNITED NATIONS OFFICE ON DRUGS AND CRIME UNODC
01.2009 - 04.2013
Kardan University
Bachelor of Business Administration (BBA) from Finance and Management
Chartered Institute of Purchasing and Supply (CPIS)
CIPS Level 4 Diploma from Procurement and Supply
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