Ahmad Munir Totakhil

Directed multimillion-dollar procurement operations for construction, engineering, IT, and capital improvement projects.

Key Achievements

✔ Managed $140M+ construction procurement portfolio
✔ Completed 15+ construction RFPs across capital projects
✔ Reduced procurement cycle time by 20% with digital workflow optimization

Responsibilities

• Led sourcing, competitive bidding, contract negotiations, and award decisions for construction, A/E services, electrical/mechanical, and IT categories.
• Oversaw contract lifecycle management, vendor performance, claims, and change orders.
• Ensured full compliance with HUD, DC laws, 2 CFR 200, and agency procurement regulations.
• Partnered with Legal, Engineering, Finance & Operations to support project delivery.
• Implemented Ariba & Airtable digital procurement solutions.

• Company Overview: https://www.ifes.org/
• In my role, I oversee procurement contracts, administration and logistics for the Africa program, ensuring seamless communication between regional staff and IFES HQ
• I manage procurement processes, negotiate vendor contracts, and coordinate complex procurement contracts for multi-country operations, achieving cost savings and timely deliveries
• Additionally, I support budget management, streamline reporting processes, and provide training and onboarding, contributing to the overall efficiency and success of the program
• Acting as the main procurement and contracts contact for Africa program staff, facilitating smooth communication and efficient operations across regional activities
• Managing over 100 annual procurement requests, optimizing processes to reduce approval time by 25% while ensuring compliance with organizational policies and donor regulations
• Establishing standardized procurement workflow, including templates and staff training, resulting in a 15% increase in processing efficiency through regular audits
• Negotiating vendor contracts, securing over $100,000 in annual savings by obtaining competitive rates and favorable terms for services and equipment
• Coordinating multi-country procurements for high-value items, ensuring timely delivery to remote field offices and compliance with regional regulations
• Implementing digital procurement tracking system for real-time visibility and managed the division's G&A budget, achieving 10% cost savings and maintaining timely payment processes with zero delays
• Https://www.ifes.org/

• Provided support and execution of sourcing decisions for global category supply base strategy and leadership
• Oversaw professional contracts and partners / suppliers and report within category team
• Facilitated procurement process optimization with agreed field of engagement
• Identified global supply needs, solicited quotes, tendered and negotiated supplier contracts within category level defined boundaries
• Served as main contact for internal and external stakeholders
• Implemented category management strategy, reducing costs 20% and improving supplier delivery performance 15%
• Directed 30+ project planning meetings for purchasing negotiation efforts, increasing annual savings 15%
• Enhanced e-procurement system allowing for streamlined procurement contracts, saving $800K annually
• Conducted detailed supply chain analysis leading to 30% improvement in logistics management efficiency
• Orchestrated vendor management processes, boosting department efficiency 20%
• Decreased 20% by implementing SAP procurement process improvements
• Performed buyer role in ERP / SAP / SRM, preparing / closing purchase orders (POs) and contracts in and outside ERP / SAP / SRM and Ariba

• Ensured full compliance of procurement activities with UN Women rules, regulations, policies, procedures and strategies
• Implemented effective internal control, and analysis of parameters in support of proper design and functioning of a client-oriented procurement management system
• Supported procurement business processes mapping and elaboration / establishment of internal standard operating procedures (SOPs) in Procurement, control of the workflows in the procurement in coordination with the supervisor
• Analyzed and proposed cost-saving and reduction strategies in HQ Office and the region at large
• Conducted periodic spend analyses supporting development of regional category management strategy with key suppliers for recurring supplies and services
• Oversaw provision of goods and services for the program presence offices, following established corporate procedures regarding review and awarding of contracts, evaluating cost effectiveness, and managing negotiations regarding eventual agreements
• Provided expertise to Regional Offices and Country Offices management with authoritative clarification, briefs, and advice on interpretation / application of UN Women Rules, Regulations, and policies with respect to procurement
• Spearheaded procurement planning process of region, ensuring compliance
• Established and implemented proper monitoring system and control of procurement processes, including organization of negotiation processes (RFQ, ITB, or RFP), receipt and evaluation of quotations, bids or proposals, and negotiating certain conditions of contracts in full compliance of UN Women rules and regulations
• Implemented internal control systems and systematized management of clients' service requests, ensuring procurement activities were promptly carried out following UN Women policies and procedures with a dedicated focus on clients' needs
• Directed implementation of procurement processes by monitoring system and mechanisms to eliminate deficiencies in procurement across region

• Managed and guided procurement processes
• Collaborated with stakeholders on preparing procurement plans for UNODC and its units and monitored and followed up on implementation
• Kept stakeholders informed for timely action
• Organized procurement processes, including conduct of RFQs, ITBs, or RFPs, received and evaluated quotations, bids or proposals, and negotiated certain conditions of contracts
• Prepared terms of reference (TOR) / statements of work (SOW) and specifications for procurement activities
• Maintained protocol by verifying all required clarifications and clearances were obtained from UNDP’s Office of Procurement and Legal Services prior to contracting and preparing submissions to Procurement Review Committee (PRC) for compliance
• Influenced decision-making by providing advice on procurement policies and procedures to clients and stakeholders
• Performed buyer role in Atlas, preparing / closing POs and contracts in and outside Atlas
• Maximized resources by developing and updating rosters of suppliers / vendors and supported implementation of supplier selection and evaluation