Alana Vargulish
Port Saint Lucie
Summary
Detail-oriented administrative assistant with a focus on effective communication and time management. Experienced in coordinating patient schedules and enhancing workflow across departments. Dedicated to fostering a collaborative environment that supports clinical staff and management.
Overview
21
21
years of professional experience
Work History
Administrative Assistant of Nursing
PAM Rehabilitation Hospital
Jupiter, FL
11.2024 - Current
- Organized and maintained efficient office operations, supporting clinical staff and management.
- Coordinated patient scheduling and appointments, enhancing workflow efficiency across departments.
- Managed communications between healthcare teams, ensuring timely information exchange for patient care.
- Developed and implemented filing systems, improving document retrieval processes for administrative staff.
- Trained new administrative personnel on hospital procedures and software applications to ensure compliance.
- Oversaw inventory management of office supplies, optimizing procurement processes to reduce costs.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Managed filing system, entered data and completed other clerical tasks.
Manager
Popstroke
Port Saint Lucie
06.2022 - 07.2024
- Cross-trained existing employees to maximize team agility and performance.
- Controlled costs to keep business operating within budget and increase profits.
- Mentored junior team members for career advancement, fostering a pipeline of future leaders within the organization.
- Coordinated with IT department to upgrade technology infrastructure, enhancing operational efficiency and data security.
Scheduler/ Team Lead
Cheddars Stratch Kitchen
Port Saint Lucie, FL
04.2016 - 06.2022
- Developed and maintained efficient scheduling systems to optimize staff assignments and coverage.
- Coordinated communication between management and team members regarding scheduling changes and updates.
- Streamlined scheduling processes to improve operational efficiency and reduce conflicts among staff schedules.
- Mentored junior schedulers on best practices for using scheduling software and managing timelines effectively.
- Proactively addressed potential risks within the schedule by conducting thorough analyses and implementing preventive measures where necessary.
Manager
Olive Garden
Port Saint Lucie, FL
08.2005 - 08.2016
- Led team in achieving high customer satisfaction through effective service training and performance management.
- Developed and implemented operational strategies to enhance efficiency across restaurant operations.
- Collaborated with kitchen staff to streamline food preparation processes, reducing wait times for guests.
- Managed inventory control systems, ensuring optimal stock levels and minimizing waste.
- Trained and mentored new managers, fostering leadership skills and promoting a positive work environment.
- Oversaw budgeting processes, managing costs while maintaining quality service standards.
- Built high-performing teams through effective recruitment, onboarding, and talent development initiatives.
Education
High School Diploma -
Plainfield Hight School
Plainfield, CTSkills
- Customer service
- Data entry
- Microsoft outlook
- Scheduling
- Documentation and recordkeeping
- Dedicated team player
- Scheduling and calendar management
- Appointment scheduling
- Professional and mature
- Supervising staff
- Office administration
- Time management
- Microsoft Word
- Microsoft Excel
Timeline
Administrative Assistant of Nursing
PAM Rehabilitation Hospital
11.2024 - Current
Manager
Popstroke
06.2022 - 07.2024
Scheduler/ Team Lead
Cheddars Stratch Kitchen
04.2016 - 06.2022
Manager
Olive Garden
08.2005 - 08.2016
High School Diploma -
Plainfield Hight School