ALEJANDRA VARGAS
Moorpark,CA
Summary
Highly organized and detail oriented Document Control Coordinator with over ten years' experience in successfully managing multiple priorities with a positive attitude and willingness to take on added responsibilities to meet goals.
Overview
12
12
years of professional experience
Work History
Document Control Coordinator
SECURITY DOOR CONTROLS
05.2010 - 07.2022
- Processed, distributed and maintained controlled engineering documentation such as ECRs, ECOs, BOMs, drawings, etc.
- Managed and maintained ISO9001 documents such as work instructions, procedures and forms electronically.
- Administrative support to purchasing manager, CFO and Chairman.
- Ensured accuracy and compliance with document control procedures designed for projects.
- Checked blueprints and drawings for accuracy and completeness.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Enhanced document control efficiency by implementing a centralized electronic filing system.
- Monitored due dates and deadlines and worked to submit all documents on time.
- Liaise with project teams, departments, suppliers and customers on documentation flow, handover and project close-out.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Entered and edited inventory part numbers in MRP database.
Assistant Facility Manager
SECURITY DOOR CONTROLS
06.2018 - 07.2022
- Scheduling of maintenance and record keeping of facility's upkeep and preventive maintenance.
- Scheduling, gathering, creating purchase orders, and sending out of facility's calibration equipment.
- Oversee all aspects of equipment installation, maintenance, and repair for both internal and external services.
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels
- Order, maintain and distribute office supplies and inventory.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies
Purchasing Assistant
SECURITY DOOR CONTROLS
02.2010 - 07.2022
- Computed and created purchase orders in IndustriOS to monitor stock levels, verify purchase requisitions, and expedite orders.
- Analyzed and reported on inventory levels to determine purchasing requirements.
- Solicited quote proposals.
- Researched competitor pricing and made cost adjustments when necessary to ensure profit maximization of company.
- Communicated effectively with suppliers on product costing, lead times/shipping dates and backorders.
- Established and managed supplier and vendor relationships.
- Handled inquiries and problems via telephone, internet, or written correspondence.
- Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.
- Maintained consistent email communication with suppliers to confirm and track orders and verify price revisions on purchase orders.
- Oversaw purchase order shipments by managing deadlines and cancellation dates.
Education
Associate of Arts - Criminal Justice
Moorpark College
Moorpark, CA05.2020
Associate of Science - Behavioral Sciences
Moorpark College
Moorpark, CA05.2020
Skills
- Fast learner, team player, dependable, prompt, cross trainable
- Strong oral, written and interpersonal skills
- Bilingual (Spanish)
- Document Control Procedures
- Engineering Documents
- Administrative Support
- Planning and Scheduling
- Problem Solver
- Results Oriented
- Keen attention to detail and ability to manage multiple tasks and deadlines
- Ability to work independently and collaboratively in fast-paced environment
- Purchase Orders
- ISO9001 Documentation
- Outlook, Microsoft Word, Excel, Project Professional, Adobe Reader, Entropy, IndustrIOS
Timeline
Assistant Facility Manager
SECURITY DOOR CONTROLS
06.2018 - 07.2022
Document Control Coordinator
SECURITY DOOR CONTROLS
05.2010 - 07.2022
Purchasing Assistant
SECURITY DOOR CONTROLS
02.2010 - 07.2022
Associate of Arts - Criminal Justice
Moorpark College
Associate of Science - Behavioral Sciences
Moorpark College
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