ALEJANDRO COPLEY

• Administer employee onboarding, benefits management, and compliance documentation under HR regulations.
• Manage weekly payroll processing, wage adjustments, and tax reporting using QuickBooks Payroll and Excel-based systems.
• Oversee purchasing operations, including vendor negotiation, inventory control, and cost analysis to optimize procurement.
• Coordinate accounting workflows, reconcile accounts, and support monthly financial statement preparation.
• Implement process improvements across HR, payroll, and accounting departments to enhance accuracy and organizational performance.

Accounts Payable Management

• Managed full-cycle AP operations across 1,200+ vendor accounts, implementing two-way matching controls that eliminated duplicate payments and reduced aged payables.
• Optimized payment disbursement workflows to ensure on-time compliance while capturing early payment discounts worth $12K+ annually.
• Audited all vendor invoices daily for accuracy, proper approvals, and purchase order compliance.
• Managed end-to-end 1099 reporting process including W-9 form collection, TIN verification, vendor data reconciliation, and timely IRS-compliant form preparation for 300+ annual filings.
• Ensured accuracy and compliance by maintaining organized vendor files, validating taxpayer information, and performing pre-submission reconciliations against general ledger accounts.
• Reviewed contracts and negotiated terms to maximize value for the organization.
• Trained multiple accounting personnel on QuickBooks Enterprise Solutions functionality and AP/AR best practices, improving team productivity.

Accounts Receivable & Cash Management

• Coordinated integrated AR and Cash Receipts workflow while processing customer payments across multiple bank accounts.
• Reconciled daily cash receipts against bank deposits across multiple payment channels (ACH, wire, check, credit card), resolving 100% of payment application errors through detailed transaction analysis.
• Prepared comprehensive AP/AR aging reports and collaborated with customers/vendors to resolve outstanding issues, reducing disputed balances substantially.

Financial Reporting, Month-End Close & Audit Support

• Executed 5-day month-end close for Marine Group Los Cabos, LLC foreign intercompany subsidiary, preparing consolidated financial statements (P&L, Balance Sheet, Cash Flow) compliant with both Mexican Banking GAAP and US GAAP standards.
• Reconciled all monthly intercompany general accounting and payroll transactions, identifying and correcting any discrepancies to improve financial statement accuracy.
• Analyzed financial variances and prepared executive summaries highlighting critical trends and anomalies for ownership review.
• Maintained detailed audit trails and supporting documentation for all journal entries and account reconciliations, achieving 100% compliance during external audits.
• Performed GL maintenance, account reconciliations, and variance analysis across all general ledger accounts.

Purchasing Clerk

• Executed purchase orders and tracked shipments to optimize inventory levels.
• Provided quality clerical support through data entry, document management, and office/facility equipment operations.
• Analyzed supplier performance to ensure compliance with quality and delivery standards while developing and maintaining strong relationships with vendors to enhance procurement.
• Supported inventory management by tracking stock levels and identifying replenishment needs.

• Clearly and promptly communicated pertinent information to staff, such as large reservations or last minute menu changes.
• Organized special events in the restaurant, including receptions, promotions and corporate luncheons.
• Led and directed team members on effective methods, operations and procedures.
• Maintained a safe working and guest environment to reduce the risk of injury and accidents.
• Quickly identified problem situations and skillfully resolved incidents to the satisfaction of involved parties.
  
• Received recognition from Delaware North for outstanding achievements and contributions to Petco Park.

• Developed standard operating procedures for all administrative employees.
• Preserve computer and physical filing systems.
• Prepare vendor invoices and process incoming payments.
• Receive, screen and route incoming calls.
• Handle all incoming business and client requests for information.
• Coordinate special projects and manage schedules.
• Increased company productivity by 40 percent.

• Supervised a staff of 25 Marines.
• Coordinated work schedules, organized work flow, trained new/old personnel and served as department manager.
• Submitted strategic plans for program improvements.
• Composed and drafted all outgoing correspondence and reports for managers.
• Oversaw inventory and office supply purchases.
• Created departments first personnel manual including training and development in the HUMS and Wounded Warrior Project branches.
• Managed executive calendar and coordinated weekly project team meetings.
• Contacted Marines regarding unpaid and underpaid accounts to resolve any entitlement issues.
• Organized administrative processing of over 12,000 deployed/deploying U.S. Marine Corps members