Alexis Matthews
MD
Summary
Highly efficient professional offering many years of performance in fast-paced and challenging administrative environments. Resourceful team player focused on developing efficient processes using knowledge of HR administration, recruiting, and employee records management. Adaptable and strategic with strong software proficiency.
Overview
14
14
years of professional experience
Work History
Human Resources Assistant
Dept. of Veterans Affairs
Remote
07.2023 - 04.2026
- Coordinated background checks, licensure verification, and orientation schedules for new employees to facilitate smooth onboarding.
- Ran structured onboarding and offboarding workflows, including system provisioning and exit documentation.
- Guided employees through benefits selection, health insurance enrollment, and 401(k) plan setup to ensure accurate and timely completion.
- Maintained confidential employee payroll records and supported audits to ensure compliance with company and federal regulations.
- Collaborated with Finance to reconcile payroll reports and resolve discrepancies before submission.
- Organized and processed HR spreadsheets, reports, and correspondence to ensure accurate record-keeping.
- Assisted with job postings on LinkedIn and ZipRecruiter while maintaining accurate open position lists by department.
Finance Analyst - Traffic Operations
City of Alexandria
Alexandria, VA
12.2019 - 02.2023
- Completed monthly, quarterly, and annual financial consolidations accurately and timely.
- Processed traffic operations and fleet division invoices, ensuring record accuracy and timely payments.
- Diligently reconciled transactions by cross-referencing incoming and outgoing data sets.
- Facilitated funding project prioritization discussions, aligning initiatives with fiscal year spend plans.
- Managed one-time financial transactions including acquisitions, joint ventures, and intercompany activities.
- Engaged vendors and stakeholders to refine budget planning strategies, enhancing fiscal year budget alignment.
- Identified new funding sources while coordinating changes to existing allocations.
Engineering Aide - Transportation & Environmental Services
City of Alexandria
Alexandria, VA
08.2016 - 10.2019
- Maintained records in compliance with Health Insurance Portability and Accountability Act (HIPAA) standards.
- Assigned and verified budget account codes on invoices, payment vouchers, and purchase orders.
- Responded to public inquiries on sanitary and storm sewer locations, fees, public improvements, subdivision plats, site plans, easements, marine clay, flood zones, and permit statuses, ensuring clear communication and support.
- Developed project layouts and schedules, providing general engineering assistance to streamline project execution.
- Processed purchase orders and payment vouchers, verifying accuracy against T&ES Inspectors' reports to ensure compliance and financial integrity.
Coordinator for Executive Career Development
Georgetown University School of Business
Washington D.C.
05.2014 - 06.2016
- Supported the Assistant Dean of Career Management for the Executive Degree Program.
- Coordinated events, managing catering orders, setup, flights, hotel accommodations for mentors and guest speakers, and RSVPs to ensure seamless execution.
- Organized and maintained multiple calendars for scheduling appointments. and scheduled meetings.
- Updated and organized ECD materials across degree programs' drives to enhance accessibility and usability.
- Coordinated with program managers from partner universities (ESADE, INCASE, and SFS) to facilitate key activities and events, strengthening collaboration and engagement.
Office Assistant
Georgetown Law Center
Washington D.C.
11.2011 - 04.2014
- Coordinated appointments and meetings for Assistant Dean, staff, and students, optimizing scheduling process.
- Supported Assistant Dean with administrative tasks, ensuring smooth operations in Law School office.
- Managed main office email inbox and supply inventory, maintaining organization and readiness of office resources.
- Prepared source data for computer entry by compiling and sorting information as well as auditing student profiles while removing any incomplete documents and/or forwarding requirements to the director to communicate directly to the students.
- Collaborated with study personnel in the Strategic Planning of Future External Funding Grant.
Education
Associate of Arts (AA) - Business Administration
Saint Augustine's University
Raleigh, NC05-2011
Skills
- Onboarding Procedures
- Administration of Employee Benefits
- Payroll Management Strategies
- HRIS Administration
- Data Auditing Skills
- Project Management and Office Coordination
- QuickBooks with Salesforce Integration
- ADP, Unanet, Workday
- Webex alongside Mondaycom Usage
- Microsoft Office plus Google Workspace Proficiency
Timeline
Human Resources Assistant
Dept. of Veterans Affairs
07.2023 - 04.2026
Finance Analyst - Traffic Operations
City of Alexandria
12.2019 - 02.2023
Engineering Aide - Transportation & Environmental Services
City of Alexandria
08.2016 - 10.2019
Coordinator for Executive Career Development
Georgetown University School of Business
05.2014 - 06.2016
Office Assistant
Georgetown Law Center
11.2011 - 04.2014
Associate of Arts (AA) - Business Administration
Saint Augustine's University