Alice Johnson

Project Administration: Assistant Project Managers with job set up, set up new customer, maintained and organized project documentation, Requested quotes and budget for jobs. Accounts Receivable, invoiced 10 or more customer from work orders, talked with customers about billing issues, called customers on outstanding accounts, worked with Pm and field employees on job issues. Attended project meetings.

• Procurement: Prepare and issued Purchase orders, match purchase orders to invoices. Worked with Pm on any price difference. Worked with Ap on Processing invoices. Called Vendors on invoice issues. Performed audit to check for accuracy.
• Payroll; imported time for field employees.
• Admin for Holman Fleet. Notified employees on recalls and maintenance appointment. Scheduled appointment for vehicle maintenance. Maintained registration dates, ordered gas cards.
• Power Apps, Web Apps, Microsoft Word, Excel, Shared Drive. Familiar with Day-force.

• Formerly known as: Titan Contracting & Leasing Co Inc.
• Accounts Payable; Load all invoices in TimberScan (50-100 per day, Request vendor set up, Request w9 if needed, Code all Invoice charge to correct Purchase Order, work closely with purchasing. Check for accuracy Sales and Use tax or accrue them. Final review all invoices, import invoice into Sage, select invoice for payment, print checks or send Ach to Vendors, Check Statements, Answer emails and phone calls.
• Worked closely with Purchasing department for accuracy of purchase orders.
• Set up Jobs in Sage and Process journal entries. Check everything for accuracy.
• Sales and Use tax: Run reports for sales and Use tax for several States for accuracy. File Sales and use tax returns when due.
• Assisted with Tax audits.
• Proficient in Microsoft excel, Word and Pivot tables.
• 1099: Run reports to check for accuracy for 1099 Vendors. Process 1099 Vendor files to send Aatrix for processing for several business.
• Sales and Use tax: Run reports for sales and Use tax for several States for accuracy. File Sales and use tax returns when due.
• Head Adm: American Express corporate cards: Order and Cancel Credit Cards. Download Statements for 100 users, email statements for over100 employees, check data for job costing, Pay the Bill Online. Maintain the account.
• Head Adm: Concur: Process all reports and check for accuracy on job numbers, cost code entries and totals. Download reports and process all reports, Import into Sage Database. Set up Users, Job numbers, Division, Departments and Cost codes. Maintain the Account.
• Payroll: Payroll Processing for large number of employees (50-300): processed timesheet thru Core Cloud and import into Sage 300CRE System for large nu. Check everything for accuracy and import into ADP Workforce. Processed and Maintains Levies and child supports payments in ADP workforce. Union and non-union payroll. Certified payroll jobs and forms. Answered employee questions regarding payroll.
• Worked closely with HR team. Entered New Hire information in Sage 300 include pay rate and tax information. Filled out unemployment claims. Confidential information.
• Worked with Mas 90 is payroll and Accounts Payable

• Manage all aspects of the day to day accounting process included AR, AP, Payroll and bank reconciliation. Conducted regular ledger maintenance. Oversee the processing of payment and billing.