Aline Rixen
Executive Operation Specialist
San Ramon,CA
Summary
Highly organized and proactive Executive Operation Specialist with almost two years of experience supporting CEO's and C-suite's, coordinating high-profile Board meetings, and managing events up to 250 attendees. Serves as the face and primary point of contact for all internal and external communication. Skilled in preparing detailed agendas, maintaining confidential records. Proven ability to handle multiple priorities, and exceptional organizing skills.
Overview
6
6
years of professional experience
Work History
Executive Operation Specialist
Laborers Trust Fund
Pleasanton , CA
04.2023 - Current
- Coordinate and manage all aspects of Board meetings, including agenda preparation, minutes, and follow-up on action items.
- Facilitate seamless contract execution by collaborating with legal teams, and ensuring compliance with organizational policies.
- Plan and execute large-scale corporate events and parties for up to 250 attendees.
- Maintained executives' schedules, arranged complex travel itineraries, and ensured a seamless calendar.
- Serve as a liaison between executives, Board members, and internal departments, ensuring clear communication and timely resolution of issues.
Claims Adjuster
Laborers Trust Fund
Pleasanton, CA
02.2021 - 04.2022
- Trained new hires on claim processing.
- Maintained detailed records of claim investigations, correspondence, and outcomes for compliance audits.
- Managed large volumes of incoming communication, prioritizing tasks to meet deadlines efficiently.
- Revised varieties of claims-related emails each day, including claim forms, medical bills, and medical records.
Medical Assistant
Bruce Lawrence MD
Oakland, CA
02.2019 - 01.2021
- Oversaw patient registration, insurance verification, form completion, and appointment scheduling to maintain operational efficiency.
- Performed preliminary physical tests, such as taking blood pressure, weight, and temperature.
- Participated in management meetings, recorded notes, and helped create action plans.
- Followed all principles of COVID-19 to meet patient safety guidelines.
Skills
- Trilingual: Fluent in English, Spanish, and Portuguese
- Board meeting coordination
- Contract compliance management
- Event planning expertise
- Travel itinerary management
- Records management
- Customer relationship management
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Portuguese
Native/ Bilingual
Timeline
Executive Operation Specialist
Laborers Trust Fund
04.2023 - Current
Claims Adjuster
Laborers Trust Fund
02.2021 - 04.2022
Medical Assistant
Bruce Lawrence MD
02.2019 - 01.2021
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