Alley Williams
Midland,TX
Summary
Versatile Administrative, Accounting, and Operations Professional with experience managing financial processes, office administration, donor relations, sponsorship programs, and large community events for a nonprofit organization. Recognized for taking ownership of complex responsibilities, improving operational efficiency, and supporting leadership through strong organizational, communication, and problem-solving skills
Overview
13
13
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Arts Council of Midland
Midland, Texas
02.2024 - Current
- Manage full-cycle accounts payable processes including invoice collection, coding, reconciliation, payment preparation, and coordination with external CPA.
- Track organizational revenue streams including memberships, donations, sponsorships, grants, event income, and electronic transactions.
- Prepare financial reports, reconcile credit card transactions, coordinate bank deposits, and maintain accounting records and spreadsheets.
- Administer membership, donor, sponsorship, and contributor databases while ensuring accurate recordkeeping and reporting.
- Generate and distribute donor tax acknowledgment letters and maintain compliance-related documentation.
- Serve as primary administrative support for daily office operations including phone systems, email management, calendars, mail processing, filing systems, vendor communications, and supply procurement.
- Coordinate vendor relationships, contracts, invoicing, and logistics for organizational programs and events.
- Assist with payroll administration, employee records, and general human resource support functions.
- Plan and execute quarterly gallery receptions and large-scale community events serving 5,000–7,000 attendees, including sponsorship coordination, permits, entertainment booking, vendor management, scheduling, and on-site operations.
- Provide real-time event management and problem resolution to ensure successful program delivery.
- Collaborate with leadership, board members, donors, artists, community partners, sponsors, and volunteers to support organizational goals and community engagement initiatives.
- Develop and maintain operational systems, procedures, spreadsheets, and documentation that improve efficiency and organizational workflow.
- Support nonprofit fundraising and donor stewardship efforts through relationship management, communications, reporting, and event support.
Manager
The Blue Door
Midland, TX
10.2013 - 03.2025
- Simultaneously managed staff of 8, accepted deliveries, performed inventory and general operational procedures in a high volume and unpredictable atmosphere.
- Trained new hires to effectively meet company policies and procedures.
- Worked closely with upper management to ensure standards and expectations are consistently met.
- Effectively handled customer complaints and special requests.
- Accurately balanced cash and credit transactions pre and post shift.
Loan Officer Assistant
Benchmark Mortgage
Midland, TX
08.2020 - 03.2022
- Built rapport with borrowers, processors, operations staff, closing department, real estate agents and title companies in an effort to effectively communicate and expedite the mortgage process.
- Managed Loan Officer’s high volume email inbox, phone calls, communication, appointments, scheduling, calendar events and relationships.
- Requested and reviewed loan documentation including but not limited to insurance, title, appraisals, surveys and contracts.
- Verified accuracy of information on loan applications including income, employment, assets, debts and credit scores.
- Reviewed mortgage loan disclosure packages
- Ran weekly, monthly and quarterly reports (Excel)
- Monitored daily pipeline reports to ensure that loans were processed in a timely manner. (Excel)
- Answered Branch calls, and provided technical support and guidance to current and potential loan applicants
Land Technician
WilTex Consulting
Midland, TX
02.2018 - 03.2020
- Created and managed run sheets (Excel) for mineral and surface royalty's reports
- Created and managed mineral ownership reports (Excel)
- Courthouse Indexing- County experience; Midland, Martin, Scurry, Howard, Pecos, Winkler, Glasscock, Ward, Upton, Lea, Reeves
- Abstracting; researching ownership history and related legal documents for specific properties, including its mineral and gas rights
- Title Research (TotalLand title database, county records, Texas Land Records, eTitle)
- Research in county appraisal databases
- GIS mapping software
Education
High School Diploma -
Chino Valley High School
Chino Valley, Arizona06.2009
Skills
- Office Administration
- Office Management
- Executive Support
- Calendar Management
- Email Management
- Records Management
- Process Improvement
- Multi-Project Coordination
- Accounts Payable
- Accounts Receivable
- Bookkeeping Support
- Financial Reporting
- Credit Card Reconciliation
- Bank Deposits & Cash Management
- Spreadsheet Management
- Microsoft Excel
- Donor Relations
- Membership Management
Administrative & Operations
Accounting & Financial
Nonprofit Administration
- Sponsorship Coordination
- Fundraising Support
- Donor Database Management
- Tax Acknowledgment Processing
- Event Planning & Coordination
- Vendor Management
- Contract Coordination
- Logistics Management
- Community Event Operations
- Volunteer Coordination
- Customer Service
- Problem Solving
- Communication
- Relationship Building
- Organization
- Attention to Detail
- Time Management
- Adaptability
Event & Vendor Management
Professional Skills
Certification
Texas Notary Public- Active
Timeline
Administrative Assistant
Arts Council of Midland
02.2024 - Current
Loan Officer Assistant
Benchmark Mortgage
08.2020 - 03.2022
Land Technician
WilTex Consulting
02.2018 - 03.2020
Manager
The Blue Door
10.2013 - 03.2025
High School Diploma -
Chino Valley High School