Allison Valenti
Morristown,New Jersey
Work Preference
Summary
Driven and resourceful administrative professional with cross industry experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
8
8
years of professional experience
Work History
Board Office/Property Services Secretary
Morris-Union Jointure Commission
09.2024 - Current
- Managed correspondence and communication between departments to enhance operational efficiency.
- Coordinated meetings and maintained schedules for leadership, ensuring optimal time management.
- Developed and implemented filing systems to improve document retrieval and organization.
- Assisted in the preparation of reports and presentations, enhancing clarity and professionalism.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Enhanced visibility of office policies by creating and distributing employee handbook.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Secretary of Curriculum Learning & Grants
Clinton Township School District
09.2020 - 08.2024
- Managed a grant writing and grant management program to secure funding for school activities and projects
- Coordinated with multiple departments to ensure grant requirements and regulations are met
- Designed and implemented budgeting and accounting systems to track grant spending and compliance
- Assisted in the preparation of grant applications and reports, including research, data entry, and budgeting
- Administered all graduate course requests and followed up with reimbursement requests for all staff members
- Processed and tracked all professional development requests for staff members up to and including registration, and any mileage reimbursements
- Responsible for all departmental requisitions and purchase order requests
- Entered data into system and updated customer contacts with information to keep records current.
- Streamlined office procedures to enhance efficiency and reduce response times for inquiries.
Administrative Assistant to Center Coordinator
Ridgedale Surgery Center
05.2018 - 05.2019
- Coordinated patient scheduling, optimizing clinic flow and enhancing appointment management.
- Assisted in surgeons licensing records, ensuring accuracy and compliance with regulations.
- Implemented inventory tracking systems to manage medical supplies and reduce waste effectively.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Assisted manager in all aspects of business operations.
- Drafted common document templates to reduce time spent creating documents from scratch.
- Processed Payroll
- Responsible for onboarding all new surgical staff members hired
Education
Certification Program - Executive/Administrative Assistant Program
Gibbs College
Bloomfield, NJSkills
- Customer service
- Verbal and written communication
- Organization
- Appointment scheduling
- File management
- Document preparation
- Calendar management
- Spreadsheet management
- Supply ordering
- Digital file management
- Inventory purchasing
- Inter-office communications
- Expense tracking
- Report generation
- Administrative support
- Customer relations and communications
- Multitasking and time management
- Budget monitoring
Timeline
Board Office/Property Services Secretary
Morris-Union Jointure Commission
09.2024 - Current
Secretary of Curriculum Learning & Grants
Clinton Township School District
09.2020 - 08.2024
Administrative Assistant to Center Coordinator
Ridgedale Surgery Center
05.2018 - 05.2019
Certification Program - Executive/Administrative Assistant Program
Gibbs College