Allison Valenti
Morristown,New Jersey
Summary
Hardworking and detail-oriented administrative professional with 8 years of experience providing exceptional organizational, communication, and operational support in fast-paced environments. Demonstrated expertise in planning, prioritizing, and managing multiple responsibilities while maintaining accuracy and efficiency. Skilled in drafting reports and business correspondence, managing mail, maintaining tracking spreadsheets, and streamlining workflows to improve productivity. Recognized for impeccable verbal and written communication skills, strong leadership abilities, and a collaborative approach to supporting organizational success.
Overview
8
8
years of professional experience
Work History
Board Office/Property Services Secretary
Morris-Union Jointure Commission
09.2024 - Current
- Managed correspondence and communication between departments to enhance operational efficiency.
- Coordinated meetings and maintained schedules for leadership, ensuring optimal time management.
- Developed and implemented filing systems to improve document retrieval and organization.
- Assisted in the preparation of reports and presentations, enhancing clarity and professionalism.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Entered data into system and updated customer contacts with information to keep records current.
- Maintained electronic filing systems and categorized documents.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Enhanced visibility of office policies by creating and distributing employee handbook.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Secretary of Curriculum Learning & Grants
Clinton Township School District
09.2020 - 08.2024
- Managed a grant writing and grant management program to secure funding for school activities and projects
- Coordinated with multiple departments to ensure grant requirements and regulations are met
- Designed and implemented budgeting and accounting systems to track grant spending and compliance
- Assisted in the preparation of grant applications and reports, including research, data entry, and budgeting
- Administered all graduate course requests and followed up with reimbursement requests for all staff members
- Processed and tracked all professional development requests for staff members up to and including registration, and any mileage reimbursements
- Responsible for all departmental requisitions and purchase order requests
- Entered data into system and updated customer contacts with information to keep records current.
- Streamlined office procedures to enhance efficiency and reduce response times for inquiries.
Administrative Assistant to Center Coordinator
Ridgedale Surgery Center
05.2018 - 05.2019
- Coordinated patient scheduling, optimizing clinic flow and enhancing appointment management.
- Maintained and updated surgeons' licensing records, ensuring accurate documentation and compliance with regulatory and organizational requirements.
- Implemented inventory tracking systems to manage medical supplies and reduce waste effectively.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Assisted manager in all aspects of business operations.
- Drafted common document templates to reduce time spent creating documents from scratch.
- Processed Payroll
- Coordinated the onboarding process for all newly hired surgical staff members, ensuring completion of required documentation, orientation procedures, and compliance with organizational standards.
Education
Certification Program - Executive/Administrative Assistant Program
Gibbs College
Bloomfield, NJSkills
- Customer service
- Verbal and written communication
- Organization
- Appointment scheduling
- File management
- Document preparation
- Calendar management
- Spreadsheet management
- Supply ordering
- Digital file management
- Inventory purchasing
- Inter-office communications
- Expense tracking
- Report generation
- Administrative support
- Customer relations and communications
- Multitasking and time management
- Budget monitoring
Timeline
Board Office/Property Services Secretary
Morris-Union Jointure Commission
09.2024 - Current
Secretary of Curriculum Learning & Grants
Clinton Township School District
09.2020 - 08.2024
Administrative Assistant to Center Coordinator
Ridgedale Surgery Center
05.2018 - 05.2019
Certification Program - Executive/Administrative Assistant Program
Gibbs College