Allison Villa

• Plan and manage three boutique conferences per year with around 300 attendees each
• Complied venue proposals for 10 in person trainings each year
• Facilitate 9 online trainings via Zoom per year
• Assist Executive Director with strategic planning for foundation
• Reach out and obtain sponsorships from associate members for boutique conferences
• Manage table top vendor shows of 25+ vendors at all conferences
• Attends weekly Policy Director meetings to strategize future trainings
• Collaborate with Director of Meetings to plan and facilitate CAHF Summer Conference
• Gained extensive knowledge in data entry, analysis and reporting
• Proven ability to learn quickly and adapt to new situations

• Managing renewal process, including getting renewal notices distributed by specified deadlines and coordinating all letters/invoices/materials therein
• Developing exhibitor prospectus; working with vendors and sponsors
• Speaker management, including sending confirmations to committee-selected speakers and management of any specified Continuing Education programs
• Responsible for coordinating and/or packing and/or shipping all materials, when necessary, to ensure delivery by deadline
• Creating board and committee meeting packets were assigned
• Compiling documents for board packets and assisting with development of meeting materials as needed
• Responsible for coordinating election tasks as assigned
• Assisting with content development and distribution of communications
• Responsible for coordinating information for emails/publications/social media and any other digital communications; this may just be basic information, such as event details, bylines, speaker information, or may include complete copy provided by client (this will depend on agreement with client)
• Responsible for setting schedule for communications each month based on monthly meeting and putting in Asana
• Proofing draft communications to ensure that all content provided is included

• During COVID - Executive assistant for a financial advisor. While I waited for more event positions to reopen during COVID Recovery.

Club close March 2020 due to COVID

• Manage all opening and closing duties for office of 35 agents
• Support 35 agents with all administrative support including: creating flyers, ordering marketing materials, MLS duties, assist in booking various conference rooms for client meetings
• Enter all new listings, update status of listing, manage pictures for listing, close out listing once
• Escrow closes in MetroList Sacramento database
• Support Office Manager and Broker administrative tasks

• Time off to take care of sick parent

• Managed and facilitated logistics from pre to post-event for over 20 seminars annual throughout the state of California
• Facilitated 10 webinars annually using the GoToWebinar and Zoom platforms
• Assisted General Counsel in the form of booking meetings, travel, calendar management, phone calls, and all other administrative support
• Supported the Legal Department of the California Chamber of Commerce with all departmental administrative matters
• Reviewed and edited marketing copy related to CalChamber Seminars and Webinars; including marketing emails, mailers and annual catalogs
• Collaborated with outside speakers who participated on CalChamber legal advice events
• Member of committee and core Subject Matter Expert (SME) in the development and implementation of new Seminar/ Webinar registration database for all past, current and future
• CalChamber Members and event attendees

• Managed multiple projects with overlapping deadlines, including event run of show, registration management, financial deposits and expenditures, staffing and volunteer assignments, event seating, electronic and printed marketing materials, and website management
• Continued event logistical support and quality control for Homecoming, Volunteer Recognition
• Dinner, USC Women’s Conference, Half Century Trojans annual events and various USCAA events as needed
• Principal liaison between sponsors/donors and USC internal Communications department for
• Volunteer Recognition Dinner program book, ensured all commemorative program book ads were received/created and all sponsors/donors received proper listing; managed registrations, gift and non-gift deposits, seating, staffing assignments and tax receipt letters
• Assisted with check-in, silent auction, front of house and backstage needs at the multicultural alumni associations scholarship galas and functions

• Planned and executed over 20 alumni and donor related events a year for University Relations office
• Collaborated with multiple units on campus including Event Operations, Sodexo, LMU Public
• Safety and Facility Management to ensure a successful event outcome
• Key user, tester and member of the committee to create and development in house web based registration application, LMU Events Online (LEO)
• Screened, hired and supervised work study students