Alma Garcia
Hercules,CA
Summary
Excellent management and interpersonal skills with extensive experience in Administrative and HR Administrative roles. Strong organizational skills, attention to detail and the ability to multi-task under pressure; experience includes supervising cross-functional teams, training staff and streamlining processes; value integrity and being part of an inclusive workforce that fosters diverse backgrounds. Results-driven candidate with successful track record of providing administrative support in busy office environments. Adept at handling multiple projects and prioritizing tasks.
Overview
24
24
years of professional experience
Work History
Administrative Officer
UCSF Human Resources
2020.01 - Current
- Responsible for the day-to-day operations of department
- Managed HR Admin team
- Organized HR onboarding/offboarding
- Coordinated equipment management and controlled space planning
- Partnered with procurement/AP on department POs and processing of invoices
- Financial responsibility for department budget management & forecasting
- Analyze and determine courses of action aligned with operations and revenue performance with organizational goals
- Establish and oversee strategic business actions and streamline operations
- Adhere to organizations values of cultivating and maintaining relationships to capitalize on opportunities and maximize organizational successes
- Organize and lead staff orientation programs and training to promote collaboration
- Motivate employees through special events, incentive programs, and constructive feedback
- Perform continuous improvement processes to increase business strategies to increase team morale
- Work with teammates to achieve compliance with organizational policies by educating and recommending necessary changes
- Oversee the Employee Recognition Program (Recognize) for Health and Campus
- Serve as the Engagement
- Ambassador and Wellness Coach.
Administrative Officer
Benioff Children’s Hospital
2017.12 - 2020.03
- Supervised, managed, developed, and mentored administrative staff
- Served as leader, positive role model, team builder, engagement, resource to other practice management members within organization
- Budget Management, supported long-standing professional relationships and established strategic ones, creating favorable conditions for enduring partnerships
- Partnered with HR to implement and monitor policies and procedures and recommend changes
- Wrote and prepared agendas/minutes for Pediatric Heart Division meetings
- Acquired proper equipment, refreshments and supplies for meetings and supported needs of attendees
- Arranged business travel details for department executives
- Prepared emails and technical memorandums
- Acted as backup for other administrative assistants by providing task support and adapting to individual needs
- Reported building and facility repairs, defects and security issues to contractors and monitored progress toward resolutions.
Administrative Officer
UCSF School of Medicine
2015.04 - 2017.12
- Managed day-to-day operations of the department
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities
- Prepared reports to assist department leaders with key decision making and strategic operational planning
- Organized travel; processed expense and payment reports; maintained confidential records, P-card account management.
- Tracked, and analyzed monthly budget reports
- Collaborated with department managers, HR, and IT on recruitment activities
- Managed Procurement and Facilities requests
- Coordinated staff, educational and development events
- Responsible for vendor and contract management Coordinated internal and external meetings, teleconferences, team-building activities
- Partnered with Facilities and IT on office moves.
Sr. Management Associate
Genentech, Inc
2000.02 - 2010.10
- Prepared and distributed team-based communications to foster collaboration and enhance team morale
- Budget Management
- Supervised admin teams
- Delivered administrative support to department staff, promoting excellence in office operations
- Oversaw training and onboarding process for all newly hired employees
- Offered technical support and troubleshot issues to enhance office productivity
- Created and updated records and files to maintain document compliance
- Evaluated Process &
- Procedures and developed improvement plans
- Created and optimized records management strategies to coordinate and protect information
- Evaluated diverse organizational systems to identify workflow, communication, and resource utilization issues
- Maintained department website.
Education
Bachelor of Science - Business Administration and Human Services/Notre
Dame De Namur University
DECEMBER 2014
Skills
- Human Resource Operations
- Customer Relationship Management
- Program Coordination
- Project Leadership
- Contract Negotiation
- Group Facilitation
- Resource Management
- Budget Management & Cost Controls
- Logistics Coordination
- Process Improvement
- Employee Supervision
- Vendor Management
- Human Resources Operations
Affiliations
- The American Society of Administrative Professionals (ASAP)
- Association for Healthcare Administrative Professionals (AHCAP)
- International Association of Administrative Professionals (IAAP)
- PM certification
- LEAN certification
Timeline
Administrative Officer
UCSF Human Resources
2020.01 - Current
Administrative Officer
Benioff Children’s Hospital
2017.12 - 2020.03
Administrative Officer
UCSF School of Medicine
2015.04 - 2017.12
Sr. Management Associate
Genentech, Inc
2000.02 - 2010.10
Bachelor of Science - Business Administration and Human Services/Notre
Dame De Namur University
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