ALONDRA JIMENEZ
Elmwood Park,IL
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
7
7
years of professional experience
Work History
ADMINISTRATIVE ASSISTANT
ADP
07.2022 - 07.2024
- Supported management of office with 40+ employees, directly assisting executive and leadership teams.
- Plan and coordinate company events, including Town Halls, Team building events, large group meetings, and all-hands gatherings, ensuring successful rollout of logistics.
- Compiled, analyzed, and summarized statistics, creating formulas and formats of moderate complexity.
- Executed tasks for VP to ensure smooth operations.
- Compile, analyze, summarize statistics, create formulas/formats of moderate complexity and coordinate the gathering of information as directed.
- Prepared executive meeting materials, including PowerPoint presentations, to enhance communication and decision-making.
ADMIN/HR ASSISTANT
KOMAX CORP.
03.2021 - 01.2022
- Greet visitors and answer incoming calls.
- Provided administrative support by managing mail, calendars, meeting schedules, luncheons, filing, and maintaining HR files to ensure smooth office operations.
- Assisted HR manager with onboarding new hires, processing terminations, managing benefits, updating employee records, and coordinating building maintenance to streamline HR functions.
- Ordered office supplies, restocked vending machines, supported accounts receivable, and coordinated company events to enhance workplace efficiency.
- Participated in Safety Committee meetings to discuss workplace safety initiatives.
TEMP. ADMIN ASSISTANT
ERNST AND YOUNG (ADVANTAGE RESOURCING)
10.2019 - 12.2019
- Greeted incoming visitors and directed them to appropriate parties.
- In charge of transferring/screening phone calls via switchboard (60+ a day)
- Point of contact for all floor reps and security lobby confirmations.
- Served as primary contact for inquiries and communications from floor representatives. for all floor reps and security lobby confirmations.
TEMP. ADMIN ASSISTANT
RIVERSIDE INSIGHTS
05.2019 - 07.2019
- Greeted incoming visitors and announced them to appropriate parties to ensure seamless entry.
- Registered incoming visitors through building security and confirmed visits via email to streamline check-in process.
- Handle administrative tasks such as expenses for facilities coordinator, supply ordering and new hire badges.
- Handle administrative tasks such as expenses for facilitates coordinator, supply ordering and new hire badges.
OFFICE ADMINISTRATOR/TRAVEL COORDINATOR
XEIKON AMERICA
01.2018 - 02.2019
- First person to greet incoming visitors in front lobby, having them sign in and announce to appropriate parties.
- Coordinated flights, meetings, catering, office parties, trade shows, and hotel rooms for employees, the marketing manager, and VPs through Concur.
- Arranging meetings, interviews for HR, submitting monthly expense reports for VPs and employees, distributing daily office mail, and ordering daily lunch.
- Type reports, memos, letters, sending out mass emails and data entry.
- Managed conference room scheduling through Outlook, ensuring availability for meetings.
- Arranged meetings and interviews for HR, submitted monthly expense reports for VPs and employees, distributed daily office mail, and ordered lunch.
Education
High School Diploma -
PROSSER CAREER ACADEMY
Chicago, IL06.2014
Skills
- Microsoft office suite (excel, PowerPoint, word, outlook)
- Salesforce
- SharePoint
- Spreadsheet management
- Data entry
- Concur
- Oracle
- Webex, Slack, Microsoft Teams
- Canva
- Vendor management
- Leadership independence
- Effective communication
Timeline
ADMINISTRATIVE ASSISTANT
ADP
07.2022 - 07.2024
ADMIN/HR ASSISTANT
KOMAX CORP.
03.2021 - 01.2022
TEMP. ADMIN ASSISTANT
ERNST AND YOUNG (ADVANTAGE RESOURCING)
10.2019 - 12.2019
TEMP. ADMIN ASSISTANT
RIVERSIDE INSIGHTS
05.2019 - 07.2019
OFFICE ADMINISTRATOR/TRAVEL COORDINATOR
XEIKON AMERICA
01.2018 - 02.2019
High School Diploma -
PROSSER CAREER ACADEMY