Altagracia Rodriguez
Ozone Park,NY
Summary
Professional with strong background in managing financial transactions and vendor relationships. Skilled in processing invoices, reconciling statements, and ensuring compliance with company policies. Known for reliable teamwork, adaptability to changing requirements, and achieving successful outcomes. Proven ability to maintain accuracy, organization, and efficiency in high-volume environments.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Accounts Payable Associate
PTARMIGAN MEDIA INC.
10.2021 - 07.2023
- Input invoices (heavy data entry)
- Process invoices in a timely and accurate manner
- Match invoices to purchase orders and receiving reports
- Review invoices for accuracy and completeness
- Obtain approval for invoices and document any discrepancies
- Reconciles vendor statements, research, and correct discrepancies
- Monitor AP mailbox for vendor invoices, statements, and communications
- Research and resolve inquiries and disputes associated with vendor invoices and purchase orders
- Analyze account statements and request necessary information from the vendors
- Handle vendor emails and inquiries
Accounts Payable Associate
AIRSEA PACKING GROUP INC.
02.2013 - 04.2021
- Post entries for invoices into Sage Accounting Software
- Responsible for review, coding and processing of vendor invoices, processing about 250 invoices weekly
- Perform credit card reconciliations and handle the petty cash for all locations
- Assist in generating financial statements, including expense reports
- Maintain office supplies and submit orders when needed
Accounts Payable Associate
NEW YORK STOCK EXCHANGE
06.2012 - 02.2013
- Ensures accurate and timely processing and payment of vendor invoices in accordance with the company’s policies and procedures
- Review and analyze vendor provided documents and reports, including researching issues, and providing recommendations for resolution/correction related to the accounts payable processing activities and outputs
- Assist AP Manager in day-to-day processing of vendor data, invoices, and payments in accordance with the timelines outlined in the company policies
- Input invoices, credit memos, and run electronic interfaces in the ERP system
- Assist in the workflow of invoice approval and invoice hold resolution
- Research unpaid invoices, utilize control reports as well as work closely with the Procurement Department and the requestor to determine cause, pursue approval and funds where appropriate to rectify errors
- Provide reliable backup for supervisor, and staff as needed
- Assist with journal entries and mail flow within the department
- Develop plans, assist, and lead special projects as deemed necessary, working with backup schedules, and request and suggest changes as necessary
Accounts Payable Associate
MORGAN, LEWIS & BOCKIUS LLP
07.2001 - 03.2012
- Processed vendor invoices for payment
- Processed checks, refund requests, and stop payments using Elite and Chrome River systems
- Coordinated travel advances, handled disbursement of petty cash, managed cab/sedan accounts and reviewed catering invoices
- Reconciled all dated or disputed invoices for vendors
- Created end-of-month closing reports
- Analyzed discrepancies with vendor invoices, saved company late fee on invoices that would otherwise be past due
- Reformatted vendor files into firm-standard Excel spreadsheet format, made corrections, followed up on inquiries, and uploaded data into Equitrac system
- Within 6 months, learned all co-workers job functions, covering for them when department was short-handed
- Within 7 months improved relationships with Utog and Elite car service vendors, leading to better response rates and service
- Within a year, surpassed team’s goal of processing vendor invoices by 20%
Education
AS - Business Management
Plaza Business Institute
Jackson Heights, NYSkills
- Chrome River
- Elite Enterprise 37
- Customer Service
- Word 2007
- Lotus Notes
- Outlook Express 2007
- Sage Accpac
- Excel 2007
- Oracle
- Media Ocean
- Prisma
- AV
Certification
- Pitney Bowes Team-Lead Training
- Management Training Course
Timeline
Accounts Payable Associate
PTARMIGAN MEDIA INC.
10.2021 - 07.2023
Accounts Payable Associate
AIRSEA PACKING GROUP INC.
02.2013 - 04.2021
Accounts Payable Associate
NEW YORK STOCK EXCHANGE
06.2012 - 02.2013
Accounts Payable Associate
MORGAN, LEWIS & BOCKIUS LLP
07.2001 - 03.2012
AS - Business Management
Plaza Business Institute
- Pitney Bowes Team-Lead Training
- Management Training Course
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