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Alyssa Schmidt
Spring,TX
Work Preference
Summary
Detail-oriented Office Manager with 15 years in automotive administration, specializing in billing, payroll, and accounts receivable. Proficient in ADP, CDK, DealerTrack, CCC One, and Excel. Demonstrated success in enhancing office efficiency and ensuring accurate financial processing through strong cash-handling and vendor relations.
Overview
12
12
years of professional experience
Work History
Billing Coordinator
Keating Auto Group
Conroe, USA
11.2025 - Current
- Processed billing for car deals and submitted ACH payoffs, ensuring timely transactions.
- Issued checks for payoffs, equity, spiffs, and customer reimbursements.
- Followed up on deals to resolve discrepancies and recover missing items, facilitating smoother operations.
- Collaborated with finance and sales teams to streamline operations, enhancing overall workflow efficiency.
- Remitted product contracts and handled cancellations efficiently.
- Performed various administrative tasks to support daily operations.
- Coordinated work schedules to optimize team productivity.
- Managed incoming units by stocking and organizing inventory.
- Managed journal entries and journal adjustments
Billing/Payroll Coordinator
AutoNation BOS
Houston, USA
08.2023 - 11.2025
- Processed car deal billing, ensuring accuracy in financial records.
- Tracked draw additions and deductions for precise payroll calculations.
- Requested customer and vendor checks, facilitating on-time payments.
- Set up new employee pay plans to streamline onboarding processes.
- Processed leaves of absence and requests for leave of absence in accordance with company policy.
- Managed employee schedules to optimize staffing and productivity.
- Conducted I-9 employment verifications to comply with legal requirements.
- Created purchase orders to support procurement activities.
Sales Associate
AutoNation CDJR Spring
Spring, USA
12.2022 - 08.2023
- Sold cars by effectively communicating features and benefits.
- Took leads and followed up on potential sales opportunities.
- Listened to customer needs and preferences, tailoring solutions to meet specific requirements.
- Greeted customers, fostering a welcoming environment that encouraged engagement.
- Handled inbound calls, delivering prompt responses to inquiries to enhance customer satisfaction.
- Responded to emails and text messages with timely information.
- Collaborated with other departments to meet customer requirements.
Collision Administrator
AutoNation Collision Center
Houston, USA
09.2017 - 12.2022
- Supported estimators by coordinating and organizing various tasks to enhance workflow.
- Entered customer data and processed invoices accurately.
- Managed customer communications through phone and in-person greetings.
- Managed receivables by processing payments and deposits promptly to maintain cash flow.
- Posted invoices, payments, and credits to records for reconciliation.
- Created and filed purchase orders for parts invoices, ensuring accurate documentation and tracking.
- Prepared financial statements using Excel and Word for accounting purposes.
- Placed orders for office supplies to maintain operational efficiency.
Parts and Service Accounts Receivable
Gullo Ford
Conroe, USA
04.2016 - 08.2017
- Scanned car deals, invoices, journals, checks, and deposits for accuracy.
- Processed cap deposits in ADP/CDK systems efficiently.
- Filed deals and checks to maintain organized records.
- Facilitated timely retrieval of missing invoices for vendors.
- Ensured readiness of cash and check deposits for bank submission.
- Processed refunds to ensure customer satisfaction.
- Created monthly statements to enhance financial tracking.
- Posted credit card payments accurately and on time.
Collision Administrator
AutoNation Collision Center
Houston, USA
10.2014 - 04.2016
- Processed payments, ensuring accurate transaction handling and timely receivables management.
- Created purchase orders for parts invoices and prepared financial statements for accounting accuracy.
- Provided support to estimators by organizing project data and materials.
- Entered customer information and maintained accurate records.
- Filed invoices and organized customer files efficiently.
- Answered phones and managed calls to customers and insurance companies.
- Greeted customers, fostering a welcoming environment to enhance customer experience.
- Ordered office supplies to ensure optimal inventory levels.
Education
High School -
Spring High School
Spring, TX06-2010
Skills
- Billing procedures
- Invoice processing
- Billing software knowledge
- Financial software literacy
- Data entry and management
- Google Docs and Microsoft Office
- Outlook and email communication
- Customer service and support
- Team collaboration
Business References
- Jordan Kauffman, Regional Account Manager, (832) 585-2732
- Kristina Ramp, Accounting Manager, (808) 397-9787
- Bonnie Cannon, Administrator, (832) 762-0121
Timeline
Billing Coordinator
Keating Auto Group
11.2025 - Current
Billing/Payroll Coordinator
AutoNation BOS
08.2023 - 11.2025
Sales Associate
AutoNation CDJR Spring
12.2022 - 08.2023
Collision Administrator
AutoNation Collision Center
09.2017 - 12.2022
Parts and Service Accounts Receivable
Gullo Ford
04.2016 - 08.2017
Collision Administrator
AutoNation Collision Center
10.2014 - 04.2016
High School -
Spring High School