Amalia Paola Lopez Ruano
Beaverton,OR
Summary
Results-driven administrative and operations professional with 17+ years of progressive experience supporting large, complex organizations. Demonstrated expertise in budget coordination, procurement, contract support, and cross-functional operations. Proven ability to lead administrative processes, improve workflows, and enhance service delivery. Bilingual in English and Spanish with strong leadership, communication, and problem-solving skills.
Overview
18
18
years of professional experience
Work History
Department Administrative Support
Hillsboro School District – Technology Services Department
Hillsboro, OR
01.2020 - Current
- - Coordinate administrative operations across a large technology department supporting multiple functional teams.
- - Support budget development, monitor financial accounts, and track expenditures to ensure fiscal accountability.
- - Manage procurement processes including vendor research, cost analysis, purchasing, and order tracking.
- - Serve as liaison between Finance, HR, leadership, and external vendors to ensure efficient operations.
- - Develop and analyze reports to support decision-making and compliance with state and federal requirements.
- - Lead process improvements by standardizing procurement and invoice tracking workflows, improving efficiency and transparency.
- - Train and support staff on administrative systems and procedures to ensure consistency across teams.
- - Represent leadership in meetings and coordinate cross-functional initiatives.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
- Passionate about learning and committed to continual improvement.
- Organized and detail-oriented with a strong work ethic.
Office Manager
Hillsboro School District – Eastwood Elementary
Hillsboro, OR
01.2014 - 01.2020
- - Directed daily office operations and coordinated administrative staff.
- - Supported leadership with reporting, communication, and operational planning.
- Oversaw daily office operations, ensuring smooth workflow and adherence to school policies.
- Managed scheduling and coordination of staff meetings, facilitating effective communication among personnel.
- - Interpreted and applied policies and ensured compliance with district and state regulations.
- - Trained staff and improved operational processes to enhance efficiency.
- Coordinated communication between parents, teachers, and administration to enhance community engagement.
- Oversaw office inventory activities by ordering, requisitions, stocking, and shipment receiving.
- Developed and implemented office procedures, improving efficiency in administrative tasks.
- Implemented data management systems for student records, ensuring compliance with district regulations.
Bilingual Assistant
Hillsboro School District – Liberty High School
01.2012 - 01.2014
- - Provided bilingual instructional support and facilitated communication between students, staff, and families.
- - Assisted in classroom management and student support services.
- Facilitated communication between students, parents, and staff in English and Spanish.
- Assisted teachers with lesson planning and classroom management to enhance student engagement.
- Coordinated translation services for school events, ensuring accessibility for non-English speaking families.
- Provided administrative support, including scheduling meetings and maintaining records efficiently.
Purchasing Assistant
Superintendencia de Administración Tributaria – Guatemala
01.2008 - 01.2009
- - Maintained procurement records, coordinated vendor relationships, and tracked orders and payments.
- - Supported purchasing operations and logistics coordination.
- Streamlined procurement processes to enhance efficiency in purchasing operations.
- Managed vendor relationships, ensuring compliance with contractual obligations and service standards.
- Coordinated with internal departments to gather requirements and optimize purchasing strategies.
- Analyzed purchasing data to identify trends and support cost-saving initiatives.
Education
Bachelor of Science - Business Management
Grand Canyon University
Phoenix, AZ01-2025
Skills
- Administrative Operations Budget Coordination & Financial Tracking Procurement & Contract Support
- Cross-Functional Coordination Process Improvement Policy Compliance
- Staff Training & Leadership Data Analysis & Reporting
- Microsoft Office (Excel, Word, Outlook) iVisions Synergy
- Bilingual: English & Spanish
- Teamwork and collaboration
- Customer service
- Friendly, positive attitude
- Problem-solving
- Attention to detail
- Dependable and responsible
- Multitasking
- Flexible and adaptable
- Computer skills
- Organizational skills
Languages
Spanish
Native or Bilingual
Timeline
Department Administrative Support
Hillsboro School District – Technology Services Department
01.2020 - Current
Office Manager
Hillsboro School District – Eastwood Elementary
01.2014 - 01.2020
Bilingual Assistant
Hillsboro School District – Liberty High School
01.2012 - 01.2014
Purchasing Assistant
Superintendencia de Administración Tributaria – Guatemala
01.2008 - 01.2009
Bachelor of Science - Business Management
Grand Canyon University