Amanda Aragon
Summary
Energetic Office Manager equipped to support day-to-day operational functions and accomplish business goals. Blends advanced organizational, technical and business expertise to enhance workflows. Focused on attentively assisting office staff and customers and identifying opportunities for improvement.
Overview
26
26
years of professional experience
Work History
Receiving Manager
Chical Haystack
Bosque Farms
01.2023 - Current
- Managed incoming shipments and coordinated unloading processes.
- Oversaw inventory control and maintained accurate stock levels.
- Trained staff on safety protocols and proper handling techniques.
- Implemented efficient receiving procedures to streamline operations.
- Inspected incoming products for damages or defects before accepting them into inventory.
- Tracked discrepancies between invoices and packing slips upon arrival of goods.
- Compared shipment contents with paperwork to support inventory accuracy and records management.
- Received and staged incoming inventory for movement to storage or sales floor.
- Organized storage areas to maximize movement and minimize labor.
- Liaised with vendor representatives to rectify damages and shortages.
- Verified items received against purchase orders to ensure accuracy of delivery quantities.
- Managed and organized the receiving of all incoming shipments.
- Supervised a team of 5 workers responsible for unloading, sorting, and stocking merchandise.
- Trained and supervised warehouse team, setting schedules and delegating daily tasks.
- Collected merchandise returns from sales floor, checked price tags, and hung on racks.
- Communicated with suppliers regarding product availability, costs, quality issues .
- Prepared inventory for shipment by attaching tags and labels.
- Examined expenditures to develop plans and budgets for increasing profits or improving services.
Office Manager
Metal Mart USA
Albuquerque
03.2000 - 05.2012
- Managed office operations and ensured efficient workflow across departments.
- Coordinated scheduling and logistics for company meetings and events.
- Supervised administrative staff and provided training on office procedures.
- Developed and maintained filing systems for easy document retrieval.
- Monitored inventory levels and ordered office supplies as needed.
- Implemented office policies to enhance productivity and employee satisfaction.
- Handled vendor relationships and negotiated service contracts effectively.
- Assisted in budget preparation and tracked office expenses regularly.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed office inventory and placed new supply orders.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Supervised staff members, organized schedules and delegated tasks.
- Reviewed files and records to obtain information and respond to requests.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Managed office budget to handle inventory, postage and vendor services.
- Provided training to new hires on office policies and procedures.
- Developed and implemented office policies and procedures.
- Implemented and maintained company protocols to facilitate smooth daily activities.
- Provided administrative support to management team including preparing reports and presentations.
- Organized company events including holiday parties, team building activities .
- Ensured compliance with applicable laws regarding employment practices.
- Automated office operations for managing client correspondence, payment schedules and data communications.
- Prepared agendas for board meetings along with taking minutes during sessions.
- Negotiated contracts with vendors, securing favorable terms and cost savings.
- Maintained confidential records relating to personnel matters.
- Developed effective communication strategies between departments within the organization.
- Assisted in recruiting, onboarding and training new employees.
- Delegated work to staff, setting priorities and goals.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Resolved customer complaints or answered customers' questions.
- Guided employees in handling difficult or complex problems.
- Coordinated with other supervisors, combining group efforts to achieve goals.
- Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
- Issued work schedules, duty assignments and deadlines for office or administrative staff.
- Consulted with managers to resolve problems relating to employee performance, office equipment and work schedules.
- Discussed job performance problems with employees, identifying causes and issues to find solutions.
- Reviewed reports on employee attendance, productivity and effectiveness to evaluate performance.
- Recruited, interviewed and selected employees to fill vacant roles.
Education
Some College (No Degree) -
American Home School
Chicago, ILSkills
- Office operations
- Staff supervision
- Inventory management
- Vendor negotiations
Languages
English
Professional
References
References available upon request.
Timeline
Receiving Manager
Chical Haystack
01.2023 - Current
Office Manager
Metal Mart USA
03.2000 - 05.2012
Some College (No Degree) -
American Home School