Amanda Gandy
Ocean View,NJ
Summary
Detail-oriented and dependable administrative and project management professional with strong organizational, communication, and problem-solving skills. Experienced in managing multiple priorities, maintaining accurate records, coordinating with municipalities and government agencies, and supporting day-to-day operations. Resourceful and adaptable, with a proven ability to take initiative, build effective working relationships, and quickly learn new processes and responsibilities.
Overview
11
11
years of professional experience
Work History
Project Manager/ Executive Assistant
Fralinger Engineering, PA
Bridgeton , NJ
04.2024 - Current
- Coordinated municipal and engineering projects from planning through bidding, construction administration, closeout, and record retention to ensure successful project delivery.
- Prepared and organized project correspondence, contracts, reports, specifications, bid documents, and municipal records to facilitate effective project management.
- Work closely with NJDOT/NJDEP, municipalities, counties, contractors and other agencies regarding submissions, reviews, approvals and outstanding requirements
- Track compliance requirements including prevailing wage documents, BABA, Public Works Contractor Registration, PMRS reporting and SAM registrations
- Serve as a primary administrative point of contact among engineers, municipal offices, township personnel, contractors, vendors, government agencies, clients and the public.
- Organized executive calendars, scheduled meetings, and tracked project deadlines.
- Maintain organized digital and physical files while independently managing competing priorities, confidential information and time-sensitive deadlines.
- Prepare professional correspondence, letters, e-mails, reports, forms and project documentation on behalf of engineering and professional staff.
Bookkeeper
Deans Lawnmower Repair
Bridgeton, NJ
01.2016 - Current
- Collected and analyzed account information and trends to prepare accurate financial reports
- Process daily invoices and payments to keep accounting records current
- Generated financial and auditing reports to support efficient accounts payable and receivable processes
- Reconcile or reported discrepancies identified in records, taking action to prevent future incidents
- Reconciled or reported discrepancies identified in records, taking action to prevent future incidents
- Collect, analyze and summarize account information and trends to prepare financial reports
- Updated tracking spreadsheets in bookkeeping software to highlight significant financial trends
Administrative Assistant
High Tide Cleaning
Vineland, NJ
12.2023 - 12.2025
- Maximize office productivity through proficient use of software applications
- Perform recordkeeping and document filing tasks to organize important company information
- Tracked expenses and analyzed variances to ensure alignment with financial goals and identify cost-saving opportunities
- Process correspondence, documents, and reports to support clerical staff
- Organized materials for meetings, presentations, and training sessions to facilitate effective communication and preparation
- Supported daily operations through diverse clerical activities, independently completing a variety of basic and routine clerical and secretarial work
- Documented payments and expenses to maintain up-to-date financial records
- Handle day-to-day needs and special projects with good multitasking and research skills
HR Generalist
Controlled Contamination Services
Marlton, NJ
05.2021 - 12.2023
- Improved and realigned HR training programs based on feedback, observations, and current industry trends to enhance employee development
- Coordinated with human resources department to plan and organize administrative functions, ensuring smooth operations
- Assisted with improving and realigning HR training programs based on feedback, observations and current industry trends
- Liaised with human resources department to plan, organize, and coordinate administrative functions
- Used exceptional HR knowledge and abilities to meet needs of personnel across different departments
- Facilitated onboarding of new employees by processing paperwork and conducting orientations, helping new hires integrate into the company
- Evaluated human resources trends and prepared thorough reports to help senior managers make strategic operational decisions
Office Manager
Aston Dental Care
Aston, PA
06.2018 - 06.2021
- Streamlined office processes, regulated communications and standardized filing systems to facilitate smooth operations
- Organized company information through efficient recordkeeping and document filing.
- Facilitated accounting and payroll functions, managed new hire orientations and oversaw employee relations
- Managed accounting, payroll, new hire orientations, and employee relations to support operational stability.
- Created professional letters, spreadsheets and emails to support day-to-day business needs
- Addressed diverse administrative needs of staff and visitors to ensure effective office communication.
- Performed recordkeeping and document filing tasks to organize important company information
Education
Associate of Science -
Rowan University at Burlington County
Mt Laurel, NJSkills
- Administrative Coordination
- Proficient in Microsoft Office and QuickBooks
- Organization
- Goal Oriented
- Advanced Problem Solving and Conflict Resolution
- Clear, Concise Communication
- Attention to Detail
- Multitasking and Time Management Abilities
- Project Compliance Tracking
- Data Entry and Verification
- Project coordination
- Spreadsheet and Database Management
- Adaptability
Timeline
Project Manager/ Executive Assistant
Fralinger Engineering, PA
04.2024 - Current
Administrative Assistant
High Tide Cleaning
12.2023 - 12.2025
HR Generalist
Controlled Contamination Services
05.2021 - 12.2023
Office Manager
Aston Dental Care
06.2018 - 06.2021
Bookkeeper
Deans Lawnmower Repair
01.2016 - Current
Associate of Science -
Rowan University at Burlington County