Amanda Mott
St. Petersburg
Summary
Strategic and highly organized Executive Assistant with extensive experience supporting C-level executives, managing complex domestic and international calendars, and coordinating high-volume travel with precision. Trusted advisor known for optimizing executive time, streamlining operations, and ensuring seamless communication across teams. Adept at leveraging technology and AI-driven tools to enhance efficiency and deliver results in fast-paced corporate environments.
Overview
12
12
years of professional experience
4
4
years of post-secondary education
Work History
Senior Executive Assistant to the CEO
Emerson and Friends
Clearwater
05.2025 - Current
- Manage a complex, high-volume calendar for the CEO, strategically prioritizing meetings and organizational objectives while leveraging time-blocking methods and AI-driven scheduling tools.
- Oversee all domestic and international travel for the CEO, coordinating flights, lodging, transportation, meals, rapid-response adjustments, and preparing detailed, comprehensive itineraries.
- Serve as a trusted advisor to the CEO by aligning executive availability with company priorities and preparing high-quality briefing materials while coordinating all meeting logistics with discretion.
- Draft high-level executive communications—including memos, reports, and sensitive correspondence—utilizing AI tools (Motion, Granola, ChatGPT) to streamline documentation, research, and meeting summaries.
- Lead and manage company-wide events and leadership engagements, such as offsites, KPI reviews, sales presentations, and employee culture initiatives, while overseeing the Executive Office budget.
- Partner cross-functionally across the organization to support strategic initiatives, drive alignment, and ensure seamless execution of executive-level priorities and deliverables.
- Created a master file of CEO preferences across all platforms to ensure consistency, accuracy, and seamless support across all executive interactions.
Senior Executive Assistant to the CEO
QCI
Tampa
09.2016 - 05.2025
- Managed the CEO’s complex calendar, coordinating meetings, appointments, and priorities.
- Prepared meeting materials, agendas, and reports for attendees in both digital and hard-copy formats based on preference.
- Developed and implemented organizational systems for calendar and email management to improve workflow efficiency.
- Assisted with special projects, including planning and coordinating company-wide events.
- Arranged and coordinated domestic and international travel, itineraries, meeting agendas, catering, logistics, and expense reports for the executive.
Corporate Event Planner
Publix
Tampa
04.2014 - 08.2016
- Provided administrative support to executives, including schedule coordination, meeting preparation, catering arrangements, and handling confidential documentation.
- Coordinated company events, including team-building activities and internal engagement initiatives.
- Oversaw event setup and breakdown, ensuring adherence to standards.
- Facilitated communication between departments to ensure smooth operations.
Education
Bachelor of Arts - Anthropology
University of South Florida
Tampa, FL 12.2008 - 12.2012
Skills
- Calendar management
- Travel coordination
- Event planning
- Strategic prioritization
- Discretion and confidentiality
Timeline
Senior Executive Assistant to the CEO
Emerson and Friends
05.2025 - Current
Senior Executive Assistant to the CEO
QCI
09.2016 - 05.2025
Corporate Event Planner
Publix
04.2014 - 08.2016
Bachelor of Arts - Anthropology
University of South Florida
12.2008 - 12.2012