Amanda Stone
Oxford,MS
Summary
Driven Accounts Payable Clerk with proven expertise in invoice processing and vendor relations, honed at Oxford School District. Excelled in streamlining payment systems, enhancing vendor trust, and supporting audit preparations. Demonstrated adaptability and strong bookkeeping support, ensuring accuracy and efficiency in financial transactions. Skilled in data entry and fostering team productivity.
Overview
24
24
years of professional experience
Work History
Accounts Payable Clerk
Oxford School District
Oxford, MS
05.2015 - 06.2024
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Improved vendor relationships through diligent communication and prompt issue resolution.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Maintained high level of data integrity by consistently updating vendor information in the system accurately.
- Streamlined invoice processing by implementing efficient filing and tracking systems.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Trained new team members on accounts payable processes, fostering a productive work environment.
- Prepared comprehensive monthly reports detailing outstanding payables, providing valuable insights for decision-making processes.
- Aided audit preparation efforts by maintaining organized records and promptly addressing auditor inquiries.
Accounts Payable Clerk
Marshall County School District
Holly Springs, MS
05.2009 - 05.2015
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Improved vendor relationships through diligent communication and prompt issue resolution.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Reconciled bank accounts to verify accuracy of cash records.
- Oversaw bookkeeping and accounting systems and entered data into systems accurately.
School Secretary
Oxford School District
Oxford, MS
07.2000 - 06.2009
- Answered multi-line telephones and greeted visitors and parents to facilitate office operations.
- Maintained an up-to-date database of student records, safeguarding confidential information while providing easy access when needed.
- Performed clerical and administrative support duties to optimize workflow procedures.
- Managed inventory of school supplies and equipment, ensuring adequate resources were available for classroom instruction and activities.
- Enhanced the overall quality of the school experience for students, parents, and faculty by consistently providing exceptional administrative support.
- Enhanced office organization by implementing efficient filing systems and streamlining daily operations.
- Promoted a safe learning environment by collaborating with administrators on emergency preparedness plans and drills.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Education
Associate Of Applied Science - Office Adminstration
Northeast Mississippi Community College
Booneville, MS05.1996
High School Diploma -
Ripley High School
Ripley, MS05.1993
Skills
- Data Entry
- Vendor invoice processing
- Bill payment
- Statement Review
- Account Reconciliation
- Payment Scheduling
- Auditing proficiency
- Expense Reporting
- Statement Reconciliation
- Payment Processing
- Vendor Relations
- Expense Reports
- Purchase Orders
- Bookkeeping Support
Timeline
Accounts Payable Clerk
Oxford School District
05.2015 - 06.2024
Accounts Payable Clerk
Marshall County School District
05.2009 - 05.2015
School Secretary
Oxford School District
07.2000 - 06.2009
Associate Of Applied Science - Office Adminstration
Northeast Mississippi Community College
High School Diploma -
Ripley High School