Amanda L. Aponte

Commercial Real Estate Legal Assistant to managing Partner and Associates

• Managed high-volume workload while maintaining strict attention to detail on every task such as revisions to documents and redlining.
• Manage attorney's calendar with important deadlines and meetings.
• Maintain and update client contact information.
• Assisted with day-to-day operations.
• Streamline office procedures to enhance workflow efficiency and reduce operational delays.
• Improved office organization through the implementation of efficient filing systems, database management, and document preparation.
• Manage document preparation for real estate transactions, ensuring compliance with legal requirements.
• Coordinate communication between clients and attorneys.
• Draft legal documents including contracts, amendments, and review memorandums for attorney review.
• Implemented process improvements that enhanced efficiency in document management workflows.
• Enhanced client satisfaction by efficiently managing legal documents and correspondence.
• Communicate pertinent information to clients via phone, email, and mail.
• Maintained accurate documentation of case files and correspondence.
• Streamlined workflow processes to reduce turnaround time on documentation preparation and review.
• Created detailed spreadsheets tracking important dates related to each deal.
• Contacted clients to schedule appointments and discuss progress of deals.
• Assist attorney with time entries.
• Review and analysis of monthly pre-bills.
• Assist with submission of invoices, expenses and attorney reimbursements.
• Manage closing files.

First Party Property Legal Assistant/Paralegal

• Handle scheduling hearings, depositions, mediations, arbitrations, inspections, telephone conferences and meetings.
• Manage attorney's calendar with important deadlines.
• Draft legal documents such as pleadings, motions, orders, notices, witness disclosures and exhibits lists to support attorneys in various cases.
• Use of state electronic filing system.
• Manage high-volume workload while maintaining strict attention to detail.
• Draft settlement proposals to help attorneys negotiate settlement in the best interest of the client.
• Assist the attorneys with the settlement of a case by drafting the settlement agreement and dismissal documents.
• Reduce errors in court filings by meticulously proofreading documents for accuracy before submission.
• Handle billing tasks efficiently and accurately, ensuring smooth financial operations for the legal team.
• Assist in trial preparation by organizing exhibits, preparing witness lists, and coordinating trial logistics.
• Increase team efficiency by coordinating schedules, managing court dates, and ensuring timely filing of legal documents.
• Manage correspondence with clients, courts, and opposing counsel, maintaining professionalism and confidentiality.
• Improve client satisfaction with prompt and effective communication regarding case updates and inquiries.
• Facilitate client meetings and ensuring all necessary documentation are prepare and available for attorney review.
• Communicate pertinent information to clients via phone and email.
• Review, edit and proofread litigation for proper grammar, spelling and punctuation.
• Collaborate with attorneys to develop strategies for each case.
• Assist attorneys with reviewing and organizing witness reports.
• Manage scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
• Enhance case efficiency by organizing and maintaining legal documents, files, and correspondence.
• Communicate with clients, opposing counsel and court personnel to keep all parties informed on case updates.
• Maintain and update organized client contact information to keep in touch with clients and provide updates on cases.

First Party Property Paralegal/Legal Assistant to managing partner and associates.

• Manage a large case load.
• Manage attorneys calendar with important deadlines.
• Assist with scheduling depositions, mediations, arbitrations, hearings, telephone conferences, and meetings.
• Prepare and draft legal documents such as settlement agreements, dismissal documents, motions, orders, pleadings, notices, witness disclosures, and exhibit lists.
• Prepare letters to opposing counsel and courts.
• Maintain and update organized client contact information to keep in touch with clients and provide updates on cases.
• Conduct detailed client intakes and enter information into company database.
• Assist attorneys to prepare for trial by organizing exhibits and calling on witnesses to testify at hearings, coordinate trial exhibits by organizing materials, writing documentation, and preparing digital materials and displays.
• Assist attorneys with reviewing and organizing witness reports.
• Prepare settlement proposals and agreements to help attorneys negotiate settlement in best interest of client.
• Prepare for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence.
• Examine and generate memos on statutory law, case law and state regulations using online research databases.
• Communicate with clients, opposing counsel and court personnel to keep all parties informed on case updates.
• Assist attorneys in preparing answers, providing documentation, and information for discovery requests.
• Communicate pertinent information to clients via phone and email.
• Contact clients to schedule appointments and discuss progress of cases.
• Revise and finalize letters, briefs, and memos.
• Review, edit and proofread litigation for proper grammar, spelling and punctuation.
• Collaborate with attorneys to develop strategies for each case.
• Create weekly and monthly case reports.
• Filing of court documents and legal pleadings with court clerk on behalf of attorneys.
• Use of state electronic filing system.
• Train new team members on practice group procedures.
• Oversee litigation support staff.
• Submit billing for managing partner
• Assist managing partner with new case assignments from client.
• Review of managing partners pre-bills.
• Assist with accounting to ensure compliance with client billing procedures.
• Assist attorneys with materials preparation for internal and external training events.
• Create spreadsheets to track client progress and document billable hours.
• Prepare and manage attorney travel itineraries to optimize scheduling.
• Assist with interview process of future potential team members.

Foreclosure clerk in Judicial and Non- Judicial departments

• Assist with clerical needs for foreclosure attorneys.
• Prepared defaults, Notice of Action, Complaints, Summons, Certificate of Sales, Trustee Deeds, and Satisfaction of Mortgage.
• Provided quality clerical support through data entry, document management, email correspondence and mail services.
• Use of state and federal electronic filing systems.
• Processed incoming and outgoing mail according to established procedures.
• Edited and proofread documents for accuracy and completeness.
• Compiled and analyzed data to produce reports.
• Conducted military searches and Accurint Searches.
• Assist with closing of files.
• Maintained filing system and organized documents for easy retrieval of information.
• Input data into spreadsheets and databases.

Paralegal/Legal Assistant in Judicial and Non-Judicial Foreclosure

• Handled clerical needs for foreclosure attorneys.
• Assist attorneys with document review, drafting of pleadings, motions, proposed orders, affidavits, defaults, dismissals, exhibits and mail correspondence.
• Assist with trial and hearing preparations.
• Offered tech support to paralegals and attorneys.
• Knowledgeable with state and federal electronic filing systems.
• Analysis of deeds of trust to determine grantor, grantee, trustee and loan amounts.
• Case management and document organization.
• Correspondence with clients via telephone and email.
• Trained new team members on office procedures and case-specific duties.
• Managed attorney's calendars regarding strict deadlines, court appearances, telephone conferences and meetings.