Amber Dawn Roberts
Plano
Summary
Accomplished Executive Assistant with 20 years of experience supporting C-level executives through strategic planning and efficient administration. Expertise in managing complex calendars, coordinating appointments, and adapting to last-minute changes to enhance productivity. Proven ability to oversee time-sensitive projects and prioritize tasks, leveraging advanced proficiency in Microsoft Office Suite and G Suite to streamline operations.
Overview
15
15
years of professional experience
Work History
Office Admin/ Executive Assistant
Howden
Dallas
07.2025 - Current
- Managed executive calendars and scheduled appointments for senior leadership.
- Coordinated travel arrangements and logistics for team members and executives, facilitating seamless travel experiences.
- Scheduled travel and hotel reservations for meetings, conferences and seminars, optimizing scheduling efficiency.
- Organized logistics for conferences and seminars, ensuring timely execution and smooth operations.
- Communicated with clients and vendors to facilitate smooth operations.
- Collaborated with various departments to streamline administrative processes.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Coordinated with vendors to order supplies in accordance with budget requirements.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
Senior Administrative Assistant
Baker Tilly
Frisco
01.2022 - 07.2025
- Executed high-level administrative tasks, including drafting and editing executive communications while maintaining confidentiality of sensitive information.
- Coordinated complex schedules and logistical arrangements of eight partners, efficiently managing their calendars and prioritizing essential meetings and events.
- Facilitated travel arrangements for senior executives, ensuring flawless itineraries and accommodations while managing travel-related expenses.
- Prepared and completed expense reports for multiple partners, meticulously managed their calendars and emails, ensuring seamless and efficient communication and coordination.
- Proactively identified scheduling conflicts and prioritized meetings based on urgency and alignment among eight partners' calendars.
- Anticipated and resolved calendar challenges, adjusting schedules to accommodate shifting priorities.
- Provided exceptional support in organizing corporate events, conferences, and meetings, proving a keen eye for detail and excellent organizational skills.
Executive Assistant
Hilltop Holdings
Dallas
01.2020 - 01.2022
- Point of contact among executives, employees, clients, and other external partners
- Manage complex calendars for two Senior Vice Presidents and other executives, which include scheduling meetings, updating meeting venues, and communicating meeting organization to executives and participants.
- Coordinated domestic and international travel logistics, including commercial and private flights, car services, dining reservations, and meeting/event arrangements.
- Facilitated planning and execution of conferences and meetings, ensuring all catering and logistical details were handled efficiently.
- Collaborate closely with other Executive Assistants to ensure seamless operations across departments.
- Oversaw sensitive information with the utmost discretion, ensuring confidentiality following company policies.
- Managed onboarding arrangements for new hires, overseeing equipment setup, network access, space planning, phone setup, and building access.
- Participate in staff meetings, oversee the completion of action items, and coordinate scheduling with team members. Ensure that teams are informed on relevant matters.
Office Administrator
Rimkus Consulting
Irving
01.2019 - 01.2020
- Oversee day-to-day office operations, including managing files, processing paperwork, and keeping office supplies.
- Organized and managed comprehensive office files, including accounting records, job documentation, vendor information, and business files to enhance accessibility and efficiency.
- Prepared office correspondence, memos, resumes, reports of findings, and presentations.
- Managed invoices and accounts receivable while overseeing evidence storage and records to ensure compliance and accuracy.
- Support the project management team by preparing and organizing project documents, reports, and presentations.
- Manage procurement for job sites: source, order, and track materials and supplies to ensure on-time delivery and within budget.
- Assigned job tasks to forensic engineers to support project timelines.
Contract Administrator
J-W POWER
Denver
01.2015 - 01.2017
- Facilitated processing, maintenance, and retention of pipeline contracts and associated records, supporting effective contract management.
- Prepared contract briefs, revisions, and change orders, ensuring contract execution aligned with vendor and company policies.
- Communicated contractual issues and deadlines to business lines, ensuring alignment and compliance.
- Supervise daily compression agreements between the sales team and Oil and Gas Corporations.
- Monitored compliance with risk and credit procedures and governmental regulations in sales agreements.
- Ensure that any obligations to use and or follow Client tools, systems and procedures are evaluated and provided for accordingly.
Executive Assistant/Personal Assistant
SCHLUMBERGER
Oklahoma City
01.2011 - 01.2015
- Manage the CEO's professional and personal schedule, managing scheduling conflicts, setting reminders, and effectively communicating changes while staying flexible to accommodate urgent requests or shifting priorities. Ensure meetings are agenda-driven, and the CEO is adequately prepared beforehand.
- Manage multiple calendars on behalf of the executive office, schedule meetings and appointments and use good judgment to discern what needs to be prioritized so that calendars are consistently up to date.
- Combined, designed, and created diverse presentations. Oversaw email management, responding to time-sensitive communications on behalf of the CEO when appropriate.
- Arranged personal travel logistics for the CEO, family, staff, and clients to ensure smooth journeys.
- Coordinate and oversee the planning and execution of work or client events, such as meetings, seminars, workshops, unique events, and other engagements.
- Tracked and recorded CEO's time to maximize productivity. Implemented systems to streamline executive office activities, keeping the CEO aware of upcoming responsibilities and prioritizing tasks effectively.
- Supported gift purchasing and event organization by researching options and coordinating logistics.
- Oversaw household management tasks, including coordinating with service providers and managing schedules.
Education
Bachelor of Business Administration - Business Administration, History
BOISE STATE UNIVERSITY
Boise, IdahoSkills
- Microsoft Office Suite
- G Suite
- Salesforce
- Workday
- Concur
- Chrome River
- QuickBooks
- Teams
- Zoom
- Intapp
- Quantum
Personal Information
Title: Executive Assistant
Timeline
Office Admin/ Executive Assistant
Howden
07.2025 - Current
Senior Administrative Assistant
Baker Tilly
01.2022 - 07.2025
Executive Assistant
Hilltop Holdings
01.2020 - 01.2022
Office Administrator
Rimkus Consulting
01.2019 - 01.2020
Contract Administrator
J-W POWER
01.2015 - 01.2017
Executive Assistant/Personal Assistant
SCHLUMBERGER
01.2011 - 01.2015
Bachelor of Business Administration - Business Administration, History
BOISE STATE UNIVERSITY