Amber Woodson
Tulsa
Summary
Experienced Document Control Manager with a proven track record overseeing documentation processes and managing cross-functional teams. Skilled in customer service, communication, and multitasking, with proficiency in Microsoft Office. Successful in providing administrative and sales support, focusing on effective time management and attention to detail. Accomplished in coordinating with various departments, verifying technical documents, and improving accuracy in drawings. Adept at gathering and analyzing data for reports, demonstrating strong project management abilities.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Customer Documentation Specialist
Emerson Process Management LLC
09.2024 - Current
- Compiled data packages for pressure relief vales, flame arrestors and pressure vent valve products for final documentation to our customers. Managed ACH Oracle WCC portal for final data package uploads.
- Managed Quality spreadsheets and QMS system designed as a central portal for controlled procedures, certificates and manuals.
- Assisted project manager with inspections ensuring accuracy of material test certificates before final submission of data packages.
Senior Documentation Specialist
Big ELK Energy Systems
09.2016 - 06.2023
- Researched and gathered information for inclusion in project documentation and deliverables
- Identified trends and provided feedback to customers on compliant documentation requirements for services provided
- Optimized traceability of documentation
- Inspected and proofread documents to check accuracy
- Maintained documents by managing files following established procedures
- I worked directly with all departments to coordinate customer-required records, reports, and agendas
- Managed secure storage, backups, and retrieval of archived documents
- Promptly responded to requests for information while maintaining security
- Maintained file retention according to ISO standards for manufacturing
- Skilled in using Adobe ProDC for editing, signing, and securing documents for final user submission
- Managed multiple customer share file sites specific to each customer to upload final data packages for gas skids
- Generated reports and provided analytics on accounts payable to senior management, resulting in improved budget forecasting
Documentation Specialist
Lee C. Moore A Woolslayer Co
12.2013 - 08.2015
- Organized and collected information for oil rig manuals per customer request
- Communicating with several departments to verify MTRS, NDT, and vendor COCS correlating with specified rig before implementing into the data book
- I processed FCOs and IFC improving the accuracy of drawings and w-sheets revising orders to reflect necessary changes I.E
- Drawing design and hardware size then submitting changes to specified vendors as needed
- Developed and maintained documentation for equipment, including operating instructions and maintenance records
Administrative Assistant
Fammco MFG
06.2010 - 11.2014
- Maintained front office responsibilities
- Answered phones
- Called to obtain confirmation from the vendors
- Input updates while tracking the progress of orders
- Printed and called on current late reports every week for the Purchasing Agent to take to management meetings
- Opened and distributed mail
- Contact vendors for current cost and lead on parts
- Update cost in the PCMRP database
- Reported to the Purchasing Agent about inquiries regarding new orders for the main customer
- Create sales orders for oilfield units to be sent out to field locations for large oilfield industries
- Tracked and maintained the progress of parts to ensure on-time delivery of supplier goods
Education
Administrative Office Assistant certificate - Administrative Services
Metro Technology Springlake Campus
05.1999
High School Diploma - undefined
Emerson High School
02.1998
Skills
- Document Control
- Analyzing Data
- Data Entry
- ISO
- Oracle
- Adobe Pro DC
- Microsoft Office
- Records Management
- Communication
- Data Logging
- Project Documentation
- Quality Assurance
- Editing
- Traceability
Certification
- Internal Auditing for ISO 9001:2015 Training - August 31, 2022
Timeline
Customer Documentation Specialist
Emerson Process Management LLC
09.2024 - Current
Senior Documentation Specialist
Big ELK Energy Systems
09.2016 - 06.2023
Documentation Specialist
Lee C. Moore A Woolslayer Co
12.2013 - 08.2015
Administrative Assistant
Fammco MFG
06.2010 - 11.2014
High School Diploma - undefined
Emerson High School
Administrative Office Assistant certificate - Administrative Services
Metro Technology Springlake Campus
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