AMEDEE TOHOUENOU

Reviews invoices and/or paperwork submitted by the departments for appropriateness, accuracy, and approval.
● Inputs invoices in the accounts payable accounting system.
● Process, print and issue accounts payable vendor checks.
● Conducts vendor maintenance by scanning and filing invoices.
● Answers vendor inquiries relating to payments.
● Performs encumbrance maintenance, reconciliation, and year end balancing.
● Reconciles accounts payable; maintains reports and spreadsheets, as requested.
● Research and reconciles outstanding invoices or past due accounts.
● Transfers money to the various Funds to cover accounts payable disbursements.
● Initiates ACH/Wire transfers per Director's or Assistant Director’s request.
● Prepares accounts payable related journal entries.
● Voids accounts payable checks when necessary.
● Maintains 1099 miscellaneous vendor files.
● Prepares 1099 miscellaneous tax forms.
● Learn and can act as the back-up to cash receipts processing.
● Learn and can act as the back-up to process incoming and outgoing mail.
● Maintain all the capital assets records, depreciation, accumulated depreciation. Prepare year end audit reports for capital assets.
● Knowledge of and ability to research and analyze projects.
● Assist with fiscal year-end audit.
● Performs related work as assigned.

• Processed and verified vendor invoices to ensure timely payments.

• Prepared accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
• Bank reconciliation
• Collected and arranged financial information and entered details into BS&A financial management system.
• Oversaw preparation of annual budgets and forecasts, collaborating with department heads for resource allocation.
• Managed monthly financial statements and reconciliations to ensure accuracy and compliance with regulations.
• Collaborated with external auditors to provide information for audit process.
• Created journal entry schedules to improve efficiency, support, and documentation of accounting processes.
• Coordinated with Human Resources department on payroll-related matters ensuring accurate compensation calculations for all employees.
• Managed monthly financial closings, ensuring accuracy and compliance with accounting standards.
• Maintained fixed asset records and depreciation schedules to establish accurate calculations.
• Developed and maintained comprehensive budget reports for city departments, enhancing financial transparency.
• Streamlined accounts payable processes, reducing payment processing time by implementing automated systems.
• Oversaw reconciliation of general ledger accounts, identifying discrepancies and resolving issues promptly.
• Led training sessions for junior staff on best practices in financial reporting and compliance protocols.
• Analyzed variances between actuals and budgets, providing actionable insights to management for informed decision-making.
• Collaborated with cross-functional teams to improve internal controls and enhance operational efficiency across departments.
• Prepared detailed financial forecasts and reports, supporting strategic planning initiatives for city projects and programs.
• Helped with preparation of year-end and statutory accounts to compare past reports and evaluate financial health of company.
• Assisted comptroller with year-end financial audits.
• Executed financial reporting, managing prepaid accounts, schedules, reconciliations, event settlements, and month-end accruals.
• Monitored cash flow closely to ensure sufficient funds were available for operational needs.
• Participated in internal and external audit processes to establish accurate financial records and comply with Generally Accepted Accounting Principles and regulatory requirements.
• Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
• Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
• Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
• Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.

• Prepare, process, and send purchase orders, ensuring accuracy in quantity and cost.
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
• Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
• Reached out to vendors and customers to verify information and follow up on client issues.
• Prepared month-end closing entries for detailed reporting and recordkeeping.
• Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
• Prepared vendor invoices and processed incoming payments.
• Maintains 1099 miscellaneous vendor files.
• Prepares 1099 miscellaneous tax forms.
• Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
• Oversaw bookkeeping and accounting systems and entered data into systems accurately.
• Verified and submitted timekeeping information for accurate and efficient payroll processing.
• Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
• Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
• Developed and implemented inventory management systems to reduce excess stock levels.
• Negotiated contracts with vendors to secure favorable terms and pricing for the organization.
• Filing purchasing files, invoices, and contracts
• Managed database of vendor details and pricing information to maintain organization.
• Implemented policies and procedures for optimal purchasing methods and cost control.
• Provided accurate and up-to-date records of leading procurement procedures.
• Coordinated interdepartmental initiatives, fostering collaboration across city services.

• Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
• Interacted with customers by phone, email, or in-person to provide information.
• Maintained filing system and organized customer documents for easy retrieval of information.
• Drove customer loyalty and consistent sales through friendly service and knowledgeable assistance.
• Monitored office supplies and made arrangements for restocking of low-stock items.
• Managed procurement processes, ensuring timely acquisition of materials and supplies.
• Implemented policies to reduce cost and eliminate waste.
• Contributed to annual budget planning process by accurately forecasting purchasing needs based on historical data analysis.
• Processed license applications efficiently and accurately, ensuring compliance with city regulations.
• Maintained up-to-date knowledge of licensing laws and procedures to provide accurate information to the public.
• Developed streamlined workflows for processing applications, reducing turnaround time significantly.
• Collaborated with various departments to resolve complex licensing issues and enhance service delivery.
• Led initiatives to update digital systems, increasing operational efficiency and data management capabilities.
• Expedited urgent requests to accommodate clients'' needs, demonstrating flexibility and adaptability in providing quality service.
• Implemented effective strategies to minimize errors within the department, contributing to an overall increase in accuracy rates and customer satisfaction levels.
• Assisted in training new staff on licensing software and customer service protocols.
• Enhanced customer satisfaction by efficiently processing license applications and ensuring accuracy in documentation.
• Collaborated with other departments to resolve cross-functional issues related to licensure requirements and documentation.
• Implemented feedback mechanisms to improve user experience during the licensing process.
• Mentored team members in best practices for customer interactions and documentation accuracy.
• Assisted in updating licensing policies and procedures to ensure compliance with state regulations and industry standards.