Amilia Barberie
Marina,CA
Summary
Detail-oriented Accounting & Purchasing Coordinator with hands-on experience in accounts payable, accounts receivable, purchase order management, vendor relations, and financial reconciliations within a fast-paced construction environment. Proven ability to maintain accurate financial records, resolve discrepancies, manage invoicing and payments, and build strong vendor and customer relationships. Highly organized, proactive, and skilled at supporting operational efficiency through precise documentation, communication, and financial oversight.
Overview
6
6
years of professional experience
Work History
Accounts Payable & Purchasing Coordinator
Coastal Paving & Excavating
Monterey, CA
01.2025 - Current
- Executed processing and coding of vendor invoices, ensuring accuracy and compliance with documentation standards.
- Facilitated resolution of discrepancies with vendors and project managers to maintain operational efficiency.
- Generate and manage purchase orders for materials, equipment, and subcontractor services.
- Maintain strong vendor relationships, communicating regularly to verify pricing, orders, and account details.
- Reconcile vendor statements and company accounts to keep records audit-ready.
- Manage customer invoicing and accounts receivable, tracking payments and following up on outstanding balances.
- Executed posting of journal entries and ensured accuracy of financial records within accounting software.
- Reconcile bank, credit card, and line of credit accounts, investigating and resolving discrepancies.
- Evaluate financial records to identify errors and prevent discrepancies.
- Coordinate with project managers, vendors, and customers to ensure timely billing and payment processing.
- Maintain organized documentation of purchase orders, invoices, and payment records.
- Reduce financial discrepancies through accurate recordkeeping and proactive follow-up with vendors and customers.
Children’s Ministry Coordinator
Shoreline Church
02.2022 - 09.2022
- The Children’s Ministry Coordinator will take a primary role in recruiting, onboarding, and scheduling volunteers, and coordinating special events.
- Line of Accountability: Children’s Pastor
- Professional Expectations: Every employee is expected to maintain confidentiality and respect in all forms of communication. As members of the church body, employees are expected to take part in all church-wide campaigns and voluntarily serve within reason. Employees will maintain a current task list of specific duties, if appropriate.
- Typical Duties:
- Volunteers
- Plan, coordinate, and execute a volunteer recruitment strategy under the direction of the Life Stages Pastor and in partnership with the Children’s Pastor
- Interact with people and communicate passionately about children’s ministry across all demographic groups within the church
- Regularly maintain Sunday morning hours for recruitment and interaction with current and potential volunteers
- Partner with the Children’s Pastor in equipping new volunteers for service through regularly offered new volunteer orientation
- Schedule volunteers and ensure that volunteers know when they are scheduled to serve and receive weekly updates and reminders
- Develop relationships with volunteers that enable discipleship, encouragement, and a place for volunteers to express feedback on their experience.
- Work with the Children’s Pastor to ensure that scheduled communication occurs with each volunteer so they feel well-supported as vital members of the CM team
- Maintain accurate CM volunteer data in the CCB database
- Document volunteer trends in CM, tracking serving consistency and recruitment progress week to week.
- Special Events
- Monthly Events
- In partnership with the Children’s Pastor plan and execute monthly Children’s Ministry events.
- Record attendance and track trends in family participation.
- Bring vision to monthly Children’s Ministry events and how to scale them in the future.
- Recruit a volunteer team for monthly events.
- Summer Day Camp
- Recruit, schedule, and oversee volunteers
- Work with NextGen Pastor to recruit middle and high school volunteers
- Determine lesson and craft supplies needed
- Assist the Children’s Pastor in the planning and execution of Summer Day Camp
- Fall Family Festival
- Recruit, schedule, and oversee volunteers
- Work with NextGen Pastor to recruit middle and high school volunteers
- Determine crafts supplies, vendors, and anything else needed
- Assist the Children’s Pastor in the planning and execution of the Fall Family Festival
- Other Functions
- Supports the Children’s Pastor where needed.
- Hire/Oversee Children’s Ministry Volunteers
- Be present and available for Sunday and Wednesday programming. Be available to volunteer in classrooms as needed.
- Other tasks as assigned.
- Line of Accountability: Children’s Pastor
- Professional Expectations: Every employee is expected to maintain confidentiality and respect in all forms of communication.
Children’s Ministry Nursery Coordinator
Shoreline Church
10.2020 - 02.2022
- The Nursery Coordinator oversees the 0-2-year-old classrooms during all three Sunday morning services. This position provides support and supervision to all lead teachers and volunteer support for three classrooms (nursery, one’s & two’s). Recruit and maintain volunteers who have a passion for influencing children’s lives with God’s love in conjunction with the Volunteer Coordinator. There is a minimum of 25 volunteers needed each Sunday.
- Oversee all Sunday morning activity in the nursery area and classrooms before/during/after all services
- Bring energy and enthusiasm in addition to a sense of comfort to children, parents, and volunteers
- Bring attention to the Children’s Director any issues concerning children, parents or volunteers
- Help keep classrooms open by teaching when necessary
- Be aware of potential volunteers, recruiting of volunteers, increased commitment opportunities of existing volunteers and relay that information to Volunteer Coordinator
- Make sure that children of the correct age are registered in their age appropriate classroom
- Turn in registration forms before leaving on Sunday. Make sure all toys are clean and stored appropriately. Make sure toys are in working order. Dispose of broken or inappropriate toys.
- Make sure that the rooms are stocked with name tags, snacks, changing table supplies (diapers, wax paper, gloves, baby wipes, hand sanitizers, diaper genie refills), Kleenex, cups, stocked first aid kits, garbage bags, cleaning supplies, etc. Report all missing supplies to the Children’s Ministry office.
- Must attend at least one full church service each Sunday, (minimal exceptions)
- Attend Children’s Ministry Staff Meeting – every Monday following the weekly 9:00 AM Staff Huddle
- Eyes and ears for Children’s Director regarding Nursery
- Ongoing recruitment of volunteers alongside the Volunteer Coordinator
- Must complete ongoing training assignments delegated by the Children’s Director
- Pray for the children, their families, and volunteers
- Make sure Nursery area is ready for Sunday morning services
- Check in with Volunteer Coordinator to maintain accurate volunteer database
- Minimum of 25 volunteers needed each Sunday.
Assistant to Inventory Manager
Seaside Chrysler Dodge Jeep Ram
12.2019 - 04.2020
- Report to and work closely with the Inventory Manager on all daily Inventory needs.
Education
High School Diploma -
Marina High School
Marina, CA06-2011
Skills
- Purchasing coordination
- Price comparison
- Supplier evaluation
- Vendor network development
- Record updating
- Accounts receivable
- Accounts payable
- New vendor setup
- Data organization
- Cost control
- Organization skills
- Teamwork
- Problem-solving
- Time management
- Attention to detail
- Multitasking
Timeline
Accounts Payable & Purchasing Coordinator
Coastal Paving & Excavating
01.2025 - Current
Children’s Ministry Coordinator
Shoreline Church
02.2022 - 09.2022
Children’s Ministry Nursery Coordinator
Shoreline Church
10.2020 - 02.2022
Assistant to Inventory Manager
Seaside Chrysler Dodge Jeep Ram
12.2019 - 04.2020
High School Diploma -
Marina High School