Amy Cook
Tucson,AZ
Summary
Diligent Archivist with comprehensive experience in managing and preserving historical records. Successfully streamlined archival processes, ensuring efficient retrieval and storage of documents. Demonstrated expertise in cataloging and digitization while utilizing strong organizational and analytical skills.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Student Support Specialist
University of Arizona - Graduate College
06.2025 - Current
- Maintain accurate records and communications while prioritizing multiple responsibilities in a fast-paced, collaborative environment with strong attention to detail and accuracy.
- Utilize computer systems and software programs, including Microsoft Office, Outlook, and database management systems, to perform data entry, maintain records, manage communications, and support reporting functions.
- Process and organize digital and physical records using established filing and archival practices to support accessibility, retention, archiving, and long-term records management.
- Provide student services support by responding to inquiries from students, faculty, staff, and campus partners in a timely and professional manner, offering guidance on records, documentation, policies, and procedures.
- Collaborate with students, Graduate Program Coordinators, faculty, and campus departments to support admissions processing, records management workflows, and degree-related documentation.
Archivist I
University of Arizona School of Information – Western Archeology and Conservation Center
07.2022 - 05.2025
- Learned and applied National Park Service records management policies, museum standards, and cultural resource guidelines.
- Processed, arranged, and described archival collections in accordance with established archival standards and records management procedures.
- Organized, digitized, scanned, and cataloged archival materials while applying metadata standards and preservation best practices.
- Utilized Museum Cataloging Management System (MCMS), government databases, and library cataloging systems to organize and maintain archival records.
- Collaborated with supervisors, archivists, and external contacts to coordinate archival processing and material transfers between locations.
- Maintained detailed and organized documentation to support archival workflows, storage management, and collection tracking.
- Utilized industry-recognized best practices for the arrangement, description, rehousing, and storage of archival materials, ensuring preservation and accessibility according to professional standards.
ARCHIVAL ASSISTANT II
University of Arizona Laboratory of Tree-Ring Research
02.2022 - 07.2022
- Produced comprehensive inventories to facilitate systematic cataloging of diverse collections, ensuring accurate documentation and streamlined archival processes.
- Crafted detailed descriptive metadata for photographic materials, enhancing accessibility and usability for researchers and stakeholders.
- Conducted thorough descriptive cataloging of a cultural resources record group, maintaining adherence to archival standards and promoting effective resource discovery.
- Evaluated and appraised cultural resource records in oversize formats, ensuring appropriate preservation and archival management strategies.
- Implemented archival organization and arrangement techniques to integrate cultural resource records seamlessly into an established hierarchy, optimizing retrieval and accessibility.
- Developed detailed metadata for photographic collections to facilitate efficient access and retrieval of materials, supporting research and archival objectives.
WEB HARVESTING ARCHIVIST
The Church of Jesus Christ of Latter-day Saints Church History Department
01.2020 - 01.2021
- Collaborated on the establishment of policies, procedures, and guidelines for web archiving practices and workflows, ensuring adherence to industry standards and best practices.
- Identified and addressed preservation requirements for both physical and digital materials, ensuring their long-term integrity and accessibility.
- Conducted rigorous quality assessments on captured web material to verify adherence to archival standards and project objectives.
- Employed individual and team efforts to identify web materials of permanent value, supporting strategic collection development and preservation efforts.
- Managed the processing, arrangement, and cataloging of diverse physical and digital records, including web materials, to enhance organization and facilitate retrieval.
- Leveraged the ALEPH collection management system for cataloging and metadata management, ensuring accurate and efficient record-keeping.
- Downloaded and prepared born-digital files associated with web content, employing preservation techniques to ensure their longevity and accessibility for future use.
- Conducted comprehensive reviews of records for sensitive and confidential information before publishing to public catalogs.
GLOBAL SERVICES AND ACQUISITIONS INTERN
The Church of Jesus Christ of Latter-day Saints Church History Department
01.2019 - 01.2020
- Engaged in both team-based and independent efforts to identify and prioritize materials for preservation within the archive, ensuring strategic collection development.
- Spearheaded processing initiatives for new collections, including the creation of preliminary catalog records, facilitating efficient integration into the archival system.
- Provided training and supervision to volunteers involved in processing incoming physical and digital materials, ensuring consistent quality and adherence to archival standards.
- Executed archival processing and preservation tasks for physical and digital histories, employing specialized techniques to safeguard valuable materials.
- Addressed and resolved cataloging issues to maintain the accuracy and integrity of archival records, optimizing retrieval and accessibility.
- Conducted comprehensive research within the collection to identify materials for possible duplication, supporting efficient resource management and preservation efforts.
- Leveraged proficiency in multiple collection management systems to facilitate acquisitions, cataloging, and metadata management, ensuring effective organization and accessibility of archival holdings.
- Conducted comprehensive reviews of records to determine suitability for public release, ensuring compliance with archive and library policies.
- Evaluated and trained volunteers to evaluate records for appropriate redactions to ensure compliance with archive’s policies for confidential and private information.
Education
MASTER’S DEGREE - Library and Information Science
University of Arizona
01-2019
BACHELOR OF ARTS - Theater Studies - Dramaturgy
Brigham Young University
01-2011
Skills
ICMS
Archival Standards
Records Management
Digitization
Preservation
Microsoft Office
Certification
- Reference Desk, University of Wisconsin Madison, 2024
- DACS Fundamentals, Society of American Archivists, 2024
- Archives, University of Wisconsin Madison, 2023
- Web Harvesting, University of Wisconsin Madison, 2021
Timeline
Student Support Specialist
University of Arizona - Graduate College
06.2025 - Current
Archivist I
University of Arizona School of Information – Western Archeology and Conservation Center
07.2022 - 05.2025
ARCHIVAL ASSISTANT II
University of Arizona Laboratory of Tree-Ring Research
02.2022 - 07.2022
WEB HARVESTING ARCHIVIST
The Church of Jesus Christ of Latter-day Saints Church History Department
01.2020 - 01.2021
GLOBAL SERVICES AND ACQUISITIONS INTERN
The Church of Jesus Christ of Latter-day Saints Church History Department
01.2019 - 01.2020
BACHELOR OF ARTS - Theater Studies - Dramaturgy
Brigham Young University
MASTER’S DEGREE - Library and Information Science
University of Arizona