Amy Stafford
Mission Viejo,CA
Summary
Forward-thinking professional accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects, and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Recognized for flawless execution and finding solutions to complex problems.
Overview
24
24
years of professional experience
Work History
Executive Assistant
Binary Frog
Irvine, CA
06.2022 - Current
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Executed special objectives and projects in response to executive team and board member requests.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Delivered optimal administrative, customer service and case management support.
Director of Swim School
Mission Viejo Nadadores
Mission Viejo, California
06.2021 - 06.2022
- Oversee and manage the budget for a million dollar business.
- Lead the marketing and advertising, human resources, and day to day operations.
- Met individually with teachers to offer feedback and insights on job tasks after careful review.
- Resolved employment issues and implemented corrective actions to prevent recurrence.
- Presented resources and opportunities to teaching staff for further professional development and curriculum training courses.
- Facilitated staff meetings to convey policy changes and hear employee input.
Executive Assistant
Bend La Pine Schools
Bend, OR
05.2020 - 12.2020
- Work directly under the Directors for Elementary, Middle and High Schools
- Process confidential information regarding personnel and student records in accordance and compliance with Oregon law.
- Order, receive and distribute curriculum.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Leveraged word processing software to create proposals, letters and memos.
- Managed daily invoices, reports and proposals.
- Coordinated meeting and work schedules for staff teams and executives.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
Operations Manager
Bend Swim Club
Bend, OR
07.2016 - 10.2019
- Coordinate all forms of communication and outreach such as social media, website development, and newsletters; manage relationships with Community Outreach organizations; facilitate volunteer responsibilities; develop fundraising activities; communicate with the Board of Directors.
- Disseminated safety information and monitored employee compliance with regulatory and organizational policies.
- Reviewed daily financial reports and reconciled accounts to keep information current and accurate.
- Cultivated and strengthened relationships with customers, vendors and internal stakeholders.
- Identified areas of deficiency and performed root-cause analysis to solve problems.
Event Coordinator
Events by Mint
Bend, OR
10.2014 - 09.2018
- Organized event facility, food and beverage selections and audio-visual arrangements.
- Oversaw event logistics, venue scheduling and accommodations.
- Planned, coordinated and executed weddings and special events.
- Coordinated vendors, timelines and budgets for events.
- Directed event production in collaboration with sponsors, hosts and internal teams.
- Networked to obtain potential event sponsors.
- Recommended money-saving strategies for events to bring costs within budget.
- Designed and maintained spreadsheets documenting vendor, facility and guest information.
- Directed florists, photographers, musicians and ceremony participants during pre-ceremony, ceremony and post-ceremony events.
District/Administrator/Teacher Leader
Garden Grove Unified School
Garden Grove, California
09.1999 - 06.2005
- Oversee and manage the curriculum for the English Department’s 9th grade; prepare students for the California State Standards Exam and High School Exit Exam; implement a reading intervention program; Secretary of the WASC Committee; Coach, tutor, home school and class advisor; manage Student Study Teams.
- Differentiated instruction according to student skill level.
- Utilized behavior management skills to foster environment conducive to student learning.
- Designed individualized curricula for academically underachieving students.
- Collaborated with parents to develop and maintain strong support networks and build rapport to foster seamless communication.
Education
English Language And Literature
California State University
06.2004
Chapman University
06.2001
Bachelor of the Arts - English Literature
Northern Arizona University
12.1997
Skills
- Work Planning and Prioritization
- Attention to Detail
- Complex Problem Solving
- Responsible and Dependable
- Strong Problem Solver
- Executive Schedule Management
- Administrative Oversight
- Proficient in Microsoft Office and OneDrive
- Project Management
- Workforce Training
References
Stephen Austin, Principal at Ponderosa Elementary School Bend, Oregon 541-355-4300; Jim Boen, Regional Director of Mental and Behavioral Health at High Desert Education Services, Redmond, Oregon 541-419-5097; Dr. Julie Malley, Chiropractor and Mission Viejo Nadadores Board of Directors Member 949-454-9355.
Timeline
Executive Assistant
Binary Frog
06.2022 - Current
Director of Swim School
Mission Viejo Nadadores
06.2021 - 06.2022
Executive Assistant
Bend La Pine Schools
05.2020 - 12.2020
Operations Manager
Bend Swim Club
07.2016 - 10.2019
Event Coordinator
Events by Mint
10.2014 - 09.2018
District/Administrator/Teacher Leader
Garden Grove Unified School
09.1999 - 06.2005
English Language And Literature
California State University
Chapman University
Bachelor of the Arts - English Literature
Northern Arizona University