Ana Kimball
Robert Half Agency
Highlands Ranch,CO
23
years of professional experience
Work History
Administrative Assistant to Chief of Marketing and Communications
1 Year 5 Months- Coordinate the department's day-to-day operations, calendar management, schedule departmental meetings, process expense reports, address customer service questions and issues, prepare powerpoint presentations, manage accounting, project management, travel arrangements, convention coordination, prepare meeting minutes, catering and event coordination.
Executive Assistant
1 Year 4 Months- Provide executive support to the Mayor, City Council Members and C-Suite managing their day-to-day schedules, coordinate City Council meetings, prepare meeting minutes, citywide event planning and catering, powerpoint presentations, mayor public events scheduling, coordinating travel arrangements, prepare meeting and travel itinerary binders, executive interview coordination, organizing All-Staff meetings, legal contracts management, respond to all public requests, website/social media management, order office supplies, screen calls and visitors, maintain SharePoint files, prepare Concur expense reports, translator for the City Clerk's Office and Police department.
Executive Assistant
10 Months- Provide executive support to the CEO and C-Suite teams at each hospital coordinating and scheduling dept meetings, board meetings, meeting minutes, calendar management, process leadership staff payroll and PTO requests, interviews/orientation, assist billing department, coordinate hospital events and catering, prepare expense reports, oversee project management initiatives, marketing projects, assist HR Dept with executive new hires, prepare powerpoint presentations, external communications, purchasing office/medical supplies (spouse military transfer).
Executive Assistant
11 Months- Provide comprehensive support to the CEO, COO, CMO, CNO, CFO, VP in overseeing day-to-day operations, meeting coordination, leadership staff payroll approval, track PTO requests, coordinate company-wide events and catering, process expense reports, organize travel arrangements, prepare meeting agendas, powerpoints and presentations, prepare company postings (Canva), coordinate executive interviews and prepare itineraries, project management lead, assist CFO with month end processing, preparing financial board reports, conference room scheduling, purchase office supplies (spouse military transfer).
Executive Assistant
1 Year 10 Months- Supporting the President and executive team in day-to-day operations, coordinating schedules, station programming oversight, management of legal contracts, and PowerPoint presentations. Assist employees with benefits, payroll, and PTO, travel arrangements and itineraries, special projects with human resources and marketing departments, accounting, prepare expense reports, schedule staff meetings, special station events, and catering.
Executive Assistant to CEO and Board of Commissioners
6 Months- Coordinate monthly board meetings, schedule travel arrangements, prepare legal resolutions with attorneys, project management (future airport projects and improvement opportunities). Prepare agendas, meeting minutes, and maintain legal/personnel files, manage multiple executive calendars, process public records requests and payments, prepare expense reports, assign airport parking permits, process purchase order requests, hold airport tenant meetings, coordinate all special events and catering (CEO retired).
Executive Assistant to VP of Quality/Performance Improvement and Chief of Patient Relations
2 Years 3 Months- Coordinate and schedule dept meetings, transcribe meeting minutes, schedule guest speakers, prepare meeting agendas/packets, Powerpoint presentations, calendar management, travel arrangements, project management, schedule interviews, maintain physician files, submit payroll timecards, and physician onboarding and training. Prepare employee evaluations for executive review, submit job postings, resolve patient customer service issues, and prepare expense reports.
- (Corporate office)
Administrative Assistant to Director of Medical Staff Services/Quality & Performance Improvement
4 Years 9 Months- Coordinate multiple department specialty meetings (schedule meeting rooms, guest speakers, prepare meeting agendas and packets, prepare Powerpoint presentations, calendar invites and postings, arrange catering). Transcribe meeting minutes, payroll approval, calendar management, expense reports, medical staff certifications, prepare physician personnel letters, physician recertifications, physician badge and parking assignments, prepare expense reports, submit purchase orders, and maintenance requests.
Administrative Assistant/Medical Billing Specialist
6 Years 1 Month- Provide administrative support to Administrator and (10) physicians, medical billing/coding, assist front office reception area, coordinate chart transcriptions, translate between patients and physicians, verify insurance eligibility and benefits, meet with patients to set financial arrangements, coordinate legal cases with attorneys, surgery pre-certifications, ensure confidentiality of patient medical records and legal files, physician credentialing, coordinate staff schedules for coverage, prepare weekly on-call lists, prepare audit reports, purchase office/medical supplies.
Timeline
Administrative Assistant to Chief of Marketing and Communications
Robert Half Agency
03.2025 - CurrentRead More
Executive Assistant
City of Lone Tree
05.2023 - 09.2024Read More
Executive Assistant
Merit Health Women's Hospital / Merit Health Rankin Hospital
02.2022 - 12.2022Read More
Executive Assistant
Swedish Medical Center
03.2021 - 02.2022Read More
Executive Assistant
Hearst Television (16-WAPT TV)
09.2018 - 07.2020Read More
Executive Assistant to CEO and Board of Commissioners
Jackson International Airport
02.2018 - 08.2018Read More
Executive Assistant to VP of Quality/Performance Improvement and Chief of Patient Relations
Prime Healthcare Management
09.2015 - 12.2017Read More
Administrative Assistant to Director of Medical Staff Services/Quality & Performance Improvement
St. Dominic Memorial Hospital
05.2010 - 02.2015Read More
Administrative Assistant/Medical Billing Specialist
Pristine Medical Group
02.2004 - 03.2010Read More