Open To Work
ANA ROBLEDO
CYPRESS,US
Summary
Successful human resource candidate with expertise in employee recruitment, training and payroll management. Adept at building and maintaining positive relationships with employees and management. Strong organizational skills and committed to adhering to relevant laws and regulations.
Overview
20
20
years of professional experience
Work History
Senior Assistant Business Administrator
University Of Houston
Houston, TX
03.2026 - Current
- Title change
- Utilize Microsoft Office for detailed documentation and effective communication.
- Provide financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority.
- Manage the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers.
Administer personnel and payroll activities to include reconciliation of payroll records and salary reallocation process.
Assist department staff with personnel issues and maintains personnel files. - Manage leave requests for faculty, staff and students.
- Participate in the development of the annual budgets.
- Train and provide guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures.
- Supervise support staff and student workers as assigned in the central business office and/or Dean’s Office.
- Develop and maintain informational databases for the college.
- Represent the college on behalf of the Business Administrator as required.
- Full-time 40 hours a week/exempt
Assistant Business Administrator
University Of Houston
Houston, TX
01.2025 - 02.2026
- Utilize Microsoft Office for detailed documentation and effective communication.
- Provide financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority.
- Manage the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers.
- Administer personnel and payroll activities to include reconciliation of payroll records and salary reallocation process.
- Assist department staff with personnel issues and maintains personnel files.
- Manage leave requests for faculty, staff and students.
- Participate in the development of the annual budgets.
- Train and provide guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures.
- Supervise support staff and student workers as assigned in the central business office and/or Dean’s Office.
- Develop and maintain informational databases for the college.
- Represent the college on behalf of the Business Administrator as required.
- Performs other job-related duties as assigned.
- Full-time 40 hours a week/exempt
Administrative Specialist
Rice University
Houston, TX
01.2022 - 01.2024
- Utilized Microsoft Office for detailed documentation and effective communication.
- Partnered with HR to optimize iO functionality, facilitating seamless operations. Guide onboarding for new staff, fostering a supportive work environment across the Wiess School.
- Streamlined HR processes, leveraging technology to enhance efficiency. Develop creative solutions for visa and immigration challenges, ensuring compliance and staff satisfaction.
- Meticulously managed HR transactions, demonstrating strong organizational skills. Ensure accuracy in visa applications and maintain precise records for all personnel actions.
- Advised administrators, supervisors, and other HCM initiators in the Wiess School on operations, processes and policies related to human resources
- Initiated and completed routine to complex HR transactions for faculty, staff, and students including appointment and reappointment letters
- Resource for web time clock
- Coordinated and managed visa and immigration actions for faculty, staff, and postdocs
- Resource for onboarding and training for new staff members in the Wiess School
- Full-time 40 hours a week/exempt
Department Coordinator/HCM Administrator
Rice University
Houston, TX
01.2020 - 01.2022
- Managed budgets and expenditures, ensuring optimal fund allocation.
- Streamlined departmental functions, enhancing efficiency in program administration, curriculum support, and budget management at Rice University.
- Fostered interdepartmental relationships, coordinating with faculty, staff, and students to implement effective administrative processes.
- Managed hiring processes for postdoctoral researchers, faculty, staff and students, ensuring smooth onboarding and integration into academic programs.
- Provided support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department
- Coordinated major departmental functions, including program administration, curriculum support, budget / finance, human resources, communications / outreach, compliance, and / or research administration
- Interpreted, implemented, and ensured compliance with policies and procedures, and recommends alternative solutions
- Reviewed and monitored trends to provide recommendations to streamline functions in the department
- Represented the department within the school
- Assessed training needs and may develop associated training
- Coordinated the work of junior staff
- Provided administrative support for student hiring processes and summer research fellowships
- Supervised and trained student workers
- Served as contact for building access, outages, and special work
- Purchased office supplies, coordinates equipment maintenance and telecommunication needs
- Coordinated and supports undergraduate and graduate academic programs, including classrooms
- Provided assistance with seminars and events and serves as the backup to manage conference room scheduling and A/V support
- Coordinated and implemented all social media and internal visibility marketing and communications plans
- Full-time 40 hours a week/non-exempt
Contractor/Executive Assistant
ExecuTeam/Houston Community College
Houston, TX
01.2019 - 01.2021
- Established priorities for supervisor’s assignments
- Made judgments and decisions to keep office functioning smoothly in absence of supervisor
- Handled highly confidential information, both written and verbal
- Kept travel and expense records for supervisor
- Performed word processing using a computer and the following software: ISIS, IFIS, HRIS, Oracle, Word, Excel, and PageMaker
- Answered and screen telephone calls, handling multiple lines
- Composed and follow up on supervisor’s correspondence and other paperwork
- Handled multiple budgets
- Initiated and monitor budget transactions
- Operated office equipment, such as computer, copier, fax machine, and calculator
- Scheduled and confirmed appointments for supervisor
- Compiled data on enrollment
- Coordinated arrangements for meetings, conferences, and travel
- Prepared payroll
- Full-time 40 hours a week/non-exempt
Education
Bachelor of General Studies -
Southern Utah University
Cedar City, UT12-2025
Associate of Science -
Southern Utah University
Cedar City, UT12-2024
Associate of Arts -
Houston Community College
Houston, TX05-2019
Skills
- Strong organization
- Meeting facilitation
- Administrative duties
- Data confidentiality
- HR policies and procedures
- Recruiting
- Onboarding and orientation
- Background checks
- Confidential document control
- Pre-employment screening
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Senior Assistant Business Administrator
University Of Houston
03.2026 - Current
Assistant Business Administrator
University Of Houston
01.2025 - 02.2026
Administrative Specialist
Rice University
01.2022 - 01.2024
Department Coordinator/HCM Administrator
Rice University
01.2020 - 01.2022
Contractor/Executive Assistant
ExecuTeam/Houston Community College
01.2019 - 01.2021
Bachelor of General Studies -
Southern Utah University
Associate of Science -
Southern Utah University
Associate of Arts -
Houston Community College