ANA FERNANDEZ
Executive Assistant / Administrative Manager
New York,NY
Summary
Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations and contract management. Recognized for exemplary customer service and team collaboration.
Overview
16
16
years of professional experience
Work History
Executive Administrative Assistant / Administrative Manager
Madison Park Group
09.2019 - Current
- Handled a wide variety of day-to-day tasks under the direction of the CEO
- Arranged travel, including flights, hotels, and ground transportation bookings for 15+ members of senior and junior leadership
- Scheduled 50+ internal and external meetings across multiple time zones while managing the calendar using zoom and microsoft outlook to prevent conflicts
- Managing accounts payables and receivables and maintaining documentation
- Plan, coordinate, and schedule all firm wide corporate events, including catering, space rentals, and payment negotiations
- Responsible for all data management and IT integration
- Enhanced employee onboarding process, resulting in a 30% performance increase during the first three months of employment
- Compared information and coordinated with other executive assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
- Followed proper accounting and bookkeeping procedures to support audits.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Set up meeting and event logistics for senior management and updated calendars.
- Facilitated board meeting agendas and distributed support materials in advance for successful
- Conducted research and collected and analyzed data to prepare reports and documents.
Patient Care Concierge
Concierge, Linhart Dentistry
New York, NY
01.2008 - 09.2019
- Oversee office administrative operations
- Provided administrative support for an office of 27 employees including four specialists
- Serve as primary point of contact for all patients, building/facility issues, and vendors
- Managed company credit card, assist accounting team during monthly billing
- Negotiated cost saving plans that cut office expenses by $3k annually
- Manage master calendar and organize all event planning logistics for office outings
- Maintained inventory levels of stock items, supplies and equipment to foster smooth and cost-effective unit operations.
Education
Bachelors of Business Administration -
Berkeley College
Skills
- Accountancy
- Administration
- Administrative support
- Policy Management
- Workers' Compensation Knowledge
- Database administration
- Training and Development (HR)
- Recruiting
- New Hire Training
- Interdepartmental Collaboration
- Database Search and Data Entry Skills
- Excel Spreadsheets
- Meeting Planning
- Travel Administration
- Vendor Relations
- Operational and Financial Reporting
- Operational Standards Development
- Budget Planning
- Microsoft Office
- Executive Presentation Development
Timeline
Executive Administrative Assistant / Administrative Manager
Madison Park Group
09.2019 - Current
Patient Care Concierge
Concierge, Linhart Dentistry
01.2008 - 09.2019
Bachelors of Business Administration -
Berkeley College
Languages
Bilingual - English and Spanish
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